Bothenhampton Village





MINUTES OF BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL WALDITCH, ON MONDAY 12 September 2016.

Present: Bob Dennis(Chair), Alan Stenning(Vice Chair), Ian Bark, & Colin Sparkes.
In attendance: Chris Dobbs (Clerk).

34. DECLARATION OF INTEREST.

34.1 - To remind Parish Councillors that if a matter arises at a Meeting which relates to an interest in Appendix A of the Code of Conduct adopted by resolution of B&WPC on Monday 9th July 2012, then the member shall not participate in a discussion or vote on the matter. Where a matter arises at the meeting which relates to Appendix B of the Code of Conduct, then the member shall withdraw from the Meeting. Where a matter arises at a meeting which relates to a financial interest of friend, relative or close associate, the member concerned shall disclose the nature of the interest and withdraw from the meeting.

35. APOLOGIES.

35.1- There were apologies from Ed Hanson, Pennie Jones, Geoff Matthews, & Elizabeth Welch.

36. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meetings of Bothenhampton and Walditch Parish Council held on Monday 11 July 2016, were accepted as true records and duly signed by the Chairman.

37. MATTERS ARISING.

26.1- May 2016 - 1 to 11, June - 12 to 22, July - 23 to 33, August - no Meeting, September - 34 to 44, October - 45 to 55, November - 56 to 66, December - no Meeting, January 2017 - 67 to 77, February 2017 -78 to 88, March 2017 - 89 to 99, & April 2017 - 100 to 110. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

37.2 - Co-option of Andrew Taylor - Recommended by Ian Bark, seconded by Bob Dennis, & Approved by PC members present.

38.DEMOCRATIC HALF HOUR.

At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.25 p.m. the Meeting re-convened to complete the Council's Agenda, there being no further matters raised.

n.b. - There were 8 members of the public present at the Meeting.

39. REPORT BY WDDC COUNCILLORS FOR BRIDPORT SOUTH.

Dave Rickard - Absent from Meeting -

40. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Comments were made by Ron concerning the Reshaping your Council, & the planned random Survey of 20,000 homes in the area. Parish Councillors were advised to follow the proposed changes carefully.

41.* PLANNING AGENDA for B&WPC Meeting - Monday 12 September 2016.

a) Applications received from WDDC/DDC -

WD/D/16/001520 - 28 Uplands, Walditch - Outline Application for the erection of a dwelling - to Meeting 12/9/16 -
Nb. Please note that an Interest was declared by Bob Dennis & Andy Taylor in WD/D/16/001520, & they withdrew from the Meeting for this item on the Planning Agenda.

WD/D/16/001520 - The Corporate View of the Parish Council was to recommend an Objection to Planning Consent for the following reason - Overdevelopment of site.

WD/D/16/001620 - Land adj. to 18 Slades Green - Erect single storey dwelling - to Meeting 12/9/16 - The Corporate View of the Parish Council was to recommend an Objection to Planning Consent for the following reason - Overdevelopment of site.

WD/D/18/001831 - 41 Slades Green - Demolish existing extn, & erect replacement single storey side extension - The Corporate View of the Parish Council was to recommend Approval of Planning Consent.

WD/D/16/001785 - 50 Slades Green - Replacement single storey side & rear extn. Dormer extension. The Corporate View of the Parish Council was to recommend an Objection to Planning Consent for the following reason - Overdevelopment of site.

WD/CA/16/00300 - Quoits, Walditch - 1 Lawson Cypress - Fell - comments by 30/9/16 - No comments made -

b) Decisions by WDDC/DCC etc.

WD/D/16/001221 - 15 Howard Close - Approval -

WD/D/16/001498 - 101 Crock Lane - Application Withdrawn from the Planning Register -

42. FINANCE AGENDA - B&WPC MEETING - Monday 12 September 2016.

Receipts - Nil -

i) Telephone confirmation of Current Account as at 31 August 2016 - 17967.26
Nb. - No paper Statement for August 2016, as nil transactions - ii) Accounts for Payment

Less outstanding cheques as listed :-

Cheques

1505 - Clerk's July & August 2016 Salaries - 889.26

1506 - Bothenhampton Village Hall Improvement Grant - 500.00

1507 - Bothenhampton Village Hall - 14.00

1508 - Open Spaces - Annual Subscription - 45.00

1509 - David Landscapes Limited - Grass cutting - 880.80

1510 - David Landscapes Limited - John Gundry Play Area - 1150.00

1511 - Black & White IT - Parish Computer repair & upgrade - 60.00

1512 - Clerk's Expenses as listed - 18.19

Invoices Initialled,& Cheques as listed were proposed for payment by Ian Bark, seconded by Colin Sparkes, and carried by all Parish Councillors present

43. * PARISH MATTERS - for B&WPC Meeting - Monday 12 September 2016.

- n.b. All items to be introduced by Clerk unless specified on Agenda -

43.1 - Inclusions for Standing Orders & Financial Regulations -

Action at July Meeting - Ian Bark presented detailed Addendums as listed for Financial Regulations & Standing Orders. These were agreed as seen & attached to the said documents for inspection. Both Financial Regulations & Standing Orders will be presented for Annual Approval to the next Meeting on September 12th at Walditch.

Action at September Meeting - Financial Regulations & Standing Orders agreed and Approved by all Parish Councillors present at the Meeting.

43.2 - Lengthsman's duties for September 2016 -

Bothenhampton -

* Construct steps to provide easier access from Footpath 5/14 to Bowhayes -
Nb -contacted DCC, Bowhayes is private road - requested DCC does estimate of cost - nb - not received to date -

Monthly Inspection of John Holt Play Area -
- Including Picnic Tables, gate mechanism, & Safety Surfaces -

Remaining Bench to be considered for suitable site by PC - agreed location -
Crock to be cleared of vegetation in Crock Lane -
Clearing of bamboo spreading in the footpath of Tony's Track.

Walditch - Spinners Lane - Chimney Report - WDDC Building Control -

*Site inspection of Spinners Lane - drain outlet to be cleared -

Site inspection of John Gundry Play Area, & bin emptying if necessary -

43.3 - Bridport Area Neighbourhood Plan -

of Bridport Area Neighbourhood Plan -

Action at July Meeting - Ian to produce a Report of progress -

Action at September Meeting - Ian commented on the recent Housing Needs Assessment -

43.4 - Review of cover arrangements for Clerk -

Action at July Meeting - Meeting arranged for Tuesday 6 September at 09.00

Action at September Meeting -Meeting arranged for Tuesday 4/10/16 at 09.00

43.5 - Play Areas Inspection Reports -

Action at July Meeting - Inspection Reports for May 2016 now with Pennie Jones -
David Landscapes estimate for refurbishment presented to PC. Clerk advised to negotiate detail in forthcoming weeks -

Action at September Meeting - Pennie absent - Approved replacement of gatepost in John Holt Play Area at estimated cost of 260 -

43.6 - DCC Grant - progress of proposals -

Action at July Meeting - Clerk reported good progress of display panels - should be ready by August -

Action at September Meeting - Display panels should be completed in the next few weeks -

43.7 - Provision of dog waste bins in Parish -

Action at July Meeting - PC suggested that WDDC Waste Bins were requested to be positioned in Blood Lane(off Crock Lane), and at the entrance to Jellyfields LNR. Further site at top of footpath leading down to Walditch Road agreed by PC -

Action at September Meeting - PC agreed to purchase 3 Dog Waste Bins via BTC, and the fitting should be completed by the Lengthsman when available -

43.8 - Overhang of trees in Crock Lane - adjacent to the Bowhayes turning, and to the back of Elwell - Clerk to contact DCC Highways -

43.9 - Clerk request to attend DAPTC Budgeting and Precepts course - 35 on 13October 2016 - Approved by PC.

Proposals for Parish Matters Agenda - for October 2016 Meeting

Bob Dennis to give Apologies for October Meeting -

44. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
44.1 - Ring & Ride Services - to Colin for review -
44.2 - CPRE Journals -for the October Meeting of the Parish Council

The next Meeting of the Parish Council will be held at BOTHENHAMPTON VILLAGE HALL, on MONDAY 10 October 2016, commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 8.25 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR

Monday 12 September 2016 :-

A Bothenhampton resident had concerns regarding Application WD/D/16/001620 - land adj. to 18 Slades Green - Erect a single storey dwelling. Objected on grounds of close proximity of planned dwelling, parking, & the general overview that estate area was designed to have open spaces. The Application is to be considered during the Planning Agenda -

A number of Walditch residents expressed concern regarding Application WD/D/16/001520 - 28 Uplands - Outline Application for the erection of a dwelling - Overdevelopment of very restricted area with no parking. The Application is to be considered during the Planning Agenda -

Robin Stapleton reported that Senior Tree Officer for West Dorset had issued a Tree Replacement Notice to the landowner regarding missing trees in the Sycamore Avenue off Walditch Road. Concern had also been expressed to the Tree Officer regarding the fallen mature trees in the area.