Bothenhampton Village

MINUTES OF BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL BOTHENHAMPTON, ON MONDAY 8 October 2018.

Present: Bob Dennis(Chair), Colin Sparkes(Vice Chair), Ian Bark, Ann Langridge, & Elizabeth Welch.

In attendance: Chris Dobbs (Clerk).

45.DECLARATION OF INTEREST.

45.1 - To remind Parish Councillors that if a matter arises at a Meeting which relates to an interest in Appendix A of the Code of Conduct adopted by resolution of B&WPC on Monday 9th July 2012, then the member shall not participate in a discussion or vote on the matter. Where a matter arises at the meeting which relates to Appendix B of the Code of Conduct, then the member shall withdraw from the Meeting. Where a matter arises at a meeting which relates to a financial interest of friend, relative or close associate, the member concerned shall disclose the nature of the interest and withdraw from the meeting.

46. APOLOGIES.

46.1- There were apologies from - Jim Basker, Max Watters, Frances McKenzie, & Geoff Matthews.

47. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meetings of Bothenhampton and Walditch Parish Council held on Monday 10 September 2018, were accepted as true records and duly signed by the Chairman.

48. MATTERS ARISING.

48.1- May 2018 - 1 to 11, June - 12 to 22, July - 23 to 33, August - no Meeting, September - 34 to 44, October - 45 to 55, November - 56 to 66, December - no Meeting, January 2019 - 67 to 77, February 2019 -78 to 88, March 2019 - 89 to 99, & April 2019 - 100 to 110. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

48.2 - Offers of Co-option to PC for Max Watters, Ann Langridge, & Jim Basker.

48.3 - The Clerk presented a letter of resignation to the Chair, with effect from 31 December 2018.

49.DEMOCRATIC HALF HOUR.

At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.35 p.m. the Meeting re-convened to complete the Council's Agenda, there being no further matters raised.

n.b. - There were 2 members of the public present at the Meeting.

50. REPORT BY WDDC COUNCILLORS FOR BRIDPORT SOUTH.

Dave Rickard - reported that not a lot going on, but the improvement to the cycle path to West Bay may be facing some land restriction problems.

51. REPORT BY DCC COUNCILLOR -

DCC Councillor - Mark Roberts commented on the appointment of the new CEO designate of Dorset Council. All present Councillors will be required to resign in April 2019, & elections for the new Dorset Council to be held in May. There may be election costs passed on to Parish Councils if elections are required.

52.* PLANNING AGENDA for B&WPC Meeting - Monday 8 October 2018.

a) Applications received from WDDC/DCC

WD/D/18/001900 - 2 Nordens - Removal of existing single storey extension, & building of a larger single storey extension, all to rear of property - The Corporate View of the Parish Council is to recommend Approval of Planning Consent.

WD/D/18/001896 - 19 Valley Road - Erection of two storey extension to rear of property - The Corporate View of the Parish Council is to recommend Approval of Planning Consent.

WD/D/18/002057 - Little Blossoms, Quarry Lane - Erection of additional holiday accommodation (log cabin) - The Corporate View of the Parish Council is to recommend an Objection to Planning Consent for the following reasons :- Overdevelopment of site, which may cause additional impact on Quarry Lane.

b) Decisions by WDDC/DCC etc.

WD/D/18/001521 - 8 Pasture Way, Bridport - Erection of extension & detached garage - Approval -

53. FINANCE AGENDA - B&WPC MEETING - Monday 8 October 2018.

Receipts - Ł12499.50 - Precept -

i) Current Account as at 30 September 2018 -Ł31,005.70

ii) Accounts for Payment

Less outstanding cheques as listed :-

Cheques Ł

1642 - Imperative training limited - 2x Defibrillators - 2913.60

1643 - Clerk's September 2018 Salary - 488.70

1644 - Clerk's Expenses - July/Aug/Sept/2018 - 103.95

1645 - Walditch Village Hall - 15.00

1646 - Axe Valley & West Dorset Ring & Ride Ltd - 100.00

1647 - Black & White IT - e mail check - 30.00

1648 - Black & White IT - printer repair - 30.00

1649 - HMRC - 3 months - July/Aug/Sept 2018 - 366.51

1650 - Talk Talk - Annual Broadband fee - 224.78

1651 - David Landscapes Ltd - 283.60

Total - Ł4556.14

Balance - Ł26449.56 Invoices Initialled,& Cheques as listed were proposed for payment by Ian Bark,

seconded by Colin Sparkes, and carried by all Parish Councillors present.

54. * PARISH MATTERS - for B&WPC Meeting - Monday 8 October 2018.

- n.b. ll items to be introduced by Clerk unless specified on Agenda -

54.1 - BLAP Parish Liaison -

Action at May Meeting - While attending meetings, Colin expressed concern that too many were taking place. Elections for new Unitary Authority are planned for May 2019.

Action at September Meeting - Colin mentioned the Budget problems of Bridport Arts Centre, and planned new funding requests to Parish Councils.

Action at October 2018 Meeting - Colin again mentioned difficulties in new Unitary Authority procedures -

54.2 - Lengthsman's duties, Guidelines for October 2018 - see Notes in Book -

Bothenhampton -

* Construct steps to provide easier access from Footpath 5/14 to Bowhayes -

Nb -contacted DCC, Bowhayes is private road - requested DCC does estimate of cost - nb - not received to date -

Monthly Inspection of John Holt Play Area -

- Damage to dry stone wall -
- Including Picnic Tables, gate mechanism, & Safety Surfaces -
- Ivy cleared from wall - safety surface to be cleaned -

Hollow Way - Lower bank to be strimmed -
Tony's Track, leading into Westown to be strimmed -

Walditch - Spinners Lane - Chimney Report - WDDC Building Control to be contacted re site clearing - NB - possibly to be completed by Lengthsman -

Gully near Hyde Farmhouse to be cleared, + brambles around Salt Box -

Walditch Road drain needs clearing - soil to be dumped on other side of road -

Village Green needs repairs - Site Meeting - 08.15 -10-/7/18

Site inspection of John Gundry Play Area, & bin emptying if necessary -
Strimming of various sites as listed in Work Record.

54.3 - Bridport Area Neighbourhood Plan -

Action at September 2018 Meeting - Ian commented on good public response to Report. Comments should reach each Parish in December.

Action at October 2018 Meeting - Ian distributed to all PC members a paper titled Neighbourhood Plan Submission Date -

54.4 - Review of cover arrangements for Clerk -

Action at September 2018 Meeting - Next meeting - Wednesday 3 October 2018 -

Action at October 2018 Meeting - Next meeting - Wednesday 7 November 2018 -

54.5 - Silent Soldier on Walditch Village Green -

Action for October 2018 Meeting - PC Approved the placing of the Silent Soldier on Walditch Village Green.

54.6 - Play Areas Inspection Reports 2018 -

Action at September 2018 Meeting - Reports returned, & to be considered at next Meeting -

Action at October 2018 Meeting - requesting John Gundry Report from Playsafety -

54.7 - S106 Funding re Walditch Open Spaces -

Action at September Meeting - Ian requested name of Trust for October Meeting -

Action at October 2018 Meeting - Colin mentioned that he had obtained a verbal estimate of Ł1000 from Lewis's of Beaminster for the repair of the road entrance to the Real Tennis Court. With a written estimate, the matter can be considered at the November Meeting.

54.8 - Speed limit signs in Walditch -

B&WPC has requested that speed limit signs are placed throughout the village of Walditch, especially as A35 traffic often diverts through as an alternative route. This happens frequently as the A35 is often congested.

Action at September Meeting -to send invitation to Blair Turner inviting him to March 2019 Meeting -

Action at October 2018 Meeting - Clerk requested to remind Blair of his invitation to March 2019 Meeting at Walditch -

54.9 - Community Defibrillator -

Action at September 2018 Meeting - Clerk instructed to arrange purchase of 2x Defibrillators -

Action at October 2018 Meeting - Clerk confirmed that Defibrillators have been delivered, & he will arrange for the Electrician Leo Davies to carry out installation in the next few weeks.

54.10 - Proposed Unitary Boundary Changes - ref - e mail sent to PC - 7 June 2018 -

Action at September Meeting - Ian described the B&WPC letter of Appeal re Walditch -

Action at October 2018 Meeting - Awaiting decision from Boundary Commission -

54.11 - Cedar Tree on Valley View Site -

Action at July 2018 Meeting - Ongoing Review being considered -

Action at September Meeting -Planning Permision to fell has be turned down, & I understand that an Appeal is to be made -

Action at October 2018 Meeting - No Action - Clerk to make enquiries -

54.12 - Round Bridport Bus -

Action at September 2018 Meeting - Community Bus has been described by Dave Rickard. PC encouraged to give publicity, & Clerk to place timetables on Parish Noticeboards

Action at October Meeting - timetables to PC members -

54.13 - Parish Precept 2019/20 -

Action at October 2018 Meeting - to set meeting for Wednesday 7 November in Village Hall -
Ann Langridge & Ian Bark to attend at 10.30 -

54.14 - Parish Accounts - readout for October 2018 -

Action at October 2018 Meeting - Cashbook 18-19 B&WPC, distributed to all PC members present.

54.15 - Surrender of Cemetery Play Area lease

Action at October 2018 Meeting - Chair signed letter of agreement to surrender lease of Cemetery Play Area - for dispatch to BTC -

Proposals for Parish Matters Agenda -November Meeting 2018 Meeting

Request from Holy Trinity, for donation towards replacement of gate -

Work to be done on Sycamore Tree in Valley View -

55. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
55.1 - Hedge in Lower Walditch Lane - The Clerk described that while the matter was being considered, the aspect of funding remained uncertain.
55.2 - Request for Grit Bin in Valley Road - Quote from Glasdon Ł179.61 -
55.3 - St. Mary's Churchyard - Annual Grant of Ł1200 agreed by PC -
55.4 - Sycamore Tree in Valley View - Clerk responded to a concern of resident that Sycamore Tree is overhanging garden -

The next Meeting of the Parish Council will be held at BOTHENHAMPTON VILLAGE

HALL on MONDAY 12 November 2018, commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 9 pm.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR

Monday 8 October 2018 - Valerie Barnes expressed concern regarding the barriers presented By the Real Tennis Club towards the request for occasional parking in the spacious grounds. Walditch Village Hall often experiences restrictive parking outside the building. There is a need for about Ł1000 of work to repair the access road to the Real Tennis Court Site. Ian agreed to investigate the status of Bridport & West Dorset Sports Trust. District Councillor Dave Rickard agreed to make further investigations into the matter.