MINUTES OF BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL WALDITCH, ON MONDAY 14 November 2016.
Present: Bob Dennis(Chair), Alan Stenning(Vice Chair), Ian Bark, Ed Hanson, Geoff Matthews, Colin Sparkes, & Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).
56. DECLARATION OF INTEREST.
56.1 - To remind Parish Councillors that if a matter arises at a Meeting which relates to an interest in Appendix A of the Code of Conduct adopted by resolution of B&WPC on Monday 9th July 2012, then the member shall not participate in a discussion or vote on the matter. Where a matter arises at the meeting which relates to Appendix B of the Code of Conduct, then the member shall withdraw from the Meeting. Where a matter arises at a meeting which relates to a financial interest of friend, relative or close associate, the member concerned shall disclose the nature of the interest and withdraw from the meeting.
57.1- There were apologies from - Andy Taylor, & Dave Rickard.
58. MINUTES OF THE PREVIOUS MEETING.
The Minutes of the previous Meetings of Bothenhampton and Walditch Parish Council held on Monday 10 October 2016, were accepted as true records and duly signed by the Chairman.
59. MATTERS ARISING.
59.1- May 2016 - 1 to 11, June - 12 to 22, July - 23 to 33, August - no Meeting, September - 34 to 44, October - 45 to 55, November - 56 to 66, December - no Meeting, January 2017 - 67 to 77, February 2017 -78 to 88, March 2017 - 89 to 99, & April 2017 - 100 to 110. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
59.2 - Resignation letter of Pennie Jones read to PC members present - reply to be written by Chair, Bob Dennis.
60.DEMOCRATIC HALF HOUR.
At 7.00 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.10 p.m. the Meeting re-convened to complete the Council's Agenda, there being no further matters raised.
n.b. - There was 1 member of the public present at the Meeting.
61. REPORT BY WDDC COUNCILLORS FOR BRIDPORT SOUTH.
Dave Rickard - Apologies sent by e mail -
62. REPORT BY DCC COUNCILLOR - RON COATSWORTH.
Ron Coatsworth - Absent from Meeting -
63.* PLANNING AGENDA for B&WPC Meeting - Monday 14 November 2016.
a) Applications received from WDDC/DDC -
WD/CA/16/00376 - Willowmead, Duck Street, Bothenhampton -
- Coppice groups of Hazel, Sycamore, & Ash - no comments sent -
WD/D/16/002224 - 2 Chestnut Road - Erect Single Storey Extension - Corporate View of the Parish Council was to recommend Approval of Planning Consent.
WD/D/16/002016 - 7 Howard Close - Proposed single storey extension - Corporate View of PC was to recommend Approval of Planning Consent - noted resident's concern about adjacent Cedar Tree on Parish Council land - Clerk to consult WDDC Tree Officer for advice -
WD/CA/16/00427 - The Old Rectory, Bothenhampton - to fell 4 trees as listed - no comments sent -
WD/TP/16/00422 - Lychetts, East Road, Bridport - reduction & cutback of various trees as listed - no comments sent -
b) Decisions by WDDC/DCC etc.
WD/D/16/001831 - 41 Slades Green - Approval -
WD/D/16/001785 - 50 Slades Green - Approval -
WD/D/16/001520 - 28 Uplands - Approval -
WD/D/16/001920 - 12 Mount Joy - Approval -
WD/D16/002003 - 7 Wych Hill - Approval -
WD/D/16/001929 - 50 Crock Lane - Approval -
WD/D/16/001620 - Land adjacent to 18 Slades Green - Refusal -
64. FINANCE AGENDA - B&WPC MEETING - Monday 14 November 2016.
i) Current Account as at 31 October 2016 - £24,228.86
ii) Accounts for Payment
Less outstanding cheques as listed :-
1522 - Clerk's October 2016 Salary - 444.63
1523 - Glasdon UK Ltd - 2 dog waste bins - 506.86
1524 - DAPTC - Budgeting & Precepts - 35.00
1525 - St, Mary's Church, Walditch - (Approval - 10/10/16) 1200.00
1526 - Holy Trinity Church, Bothenhampton - (Approval - 14/11/16) 1200.00
1527 - Bothenhampton Village Hall - 14.00
1528 - Clerk's Expenses for October - 43.05
Invoices Initialled,& Cheques as listed were proposed for payment by Ian Bark, seconded by Colin Sparkes, and carried by all Parish Councillors present.
65. * PARISH MATTERS - for B&WPC Meeting - Monday 14 November 2016.
- n.b. All items to be introduced by Clerk unless specified on Agenda -
65.1 - Consideration of Budget/Precept for 2016/2017 -
Action at October Meeting - Arranged Budget Meeting in Bothenhampton Village Hall with Bob Dennis & Ian Bark for Monday 7 November at 09.30 to 10.30 -
Action at November Meeting - Draft Budget/Precept document presented by Clerk, & Approved by PC members present -
65.2 - Ring & Ride Services - Colin to lead Review -
Action at November Meeting - Colin requested to find out more about the publicity used by the Ring & Ride Service, and report back to the January 2017 Meeting.
65.3 - Lengthsman's duties for November 2016 -
* Construct steps to provide easier access from Footpath 5/14 to Bowhayes -
Nb -contacted DCC, Bowhayes is private road - requested DCC does estimate of cost - nb - not received to date -
Monthly Inspection of John Holt Play Area -
- Including Picnic Tables, gate mechanism, & Safety Surfaces -
- Ivy cleared from wall -
Remaining Bench to be considered for suitable site by PC - to agree location in Slades Green -
Crock cleared of vegetation in Crock Lane -
Ancient Footpath in Hollow Way to be cutback and generally maintained over the winter months -
Walditch - Spinners Lane - Chimney Report - WDDC Building Control to be contacted re site clearing -
*Site inspection of Spinners Lane - drain outlet to be cleared - site for Dog Waste Bin -
Site inspection of John Gundry Play Area, & bin emptying if necessary -
- To re-instate drain gully adjacent to Hyde Farmhouse, Walditch -
- Observation of Spring in Lower Walditch Lane - sand bag barrier installed -
65.4 - Bridport Area Neighbourhood Plan -
Action at October Meeting - Colin to contact Katy Graham with a view of joining Neighbourhood Plan as a Bothenhampton rep -
Ian distributed notes on Neighbourhood Plan progress to date -
Action at November Meeting - Ian commented on recent meeting of BANP with Hayward's - Colin had also attended -
65.5 - Review of cover arrangements for Clerk -
Action at October Meeting - Next Meeting for Review on Monday 7 November 2016 at 10.30
Action at November Meeting - Confirmed date of next Review meeting as being Tuesday 13 December at 9.30 a.m. -
65.6 - Play Areas Inspection Reports -
Action at October Meeting - Pennie to supply Inspection Reports -
Action at November Meeting -List of potential hazards compiled on file for detailed inspection -
65.7 - DCC Grant - progress of proposals -
Action at October Meeting - May be fitted - Clerk to enquire -
Action at November Meeting -
65.8 - Provision of dog waste bins in Parish -
Action at October Meeting - PC authorised purchase of 2 bins for Blood Lane & Jellyfields LNR rear entrance.
Action at November Meeting - 2 further sites in Walditch identified, i.e. Spinners Lane, beginning of footpath adjacent to Real Tennis Court, & top of footpath in Walditch Road. Clerk to discuss with Lengthsman & report back to January 2017 Meeting -
65.9 - Overhang of trees in Crock Lane - adjacent to the Bowhayes turning, and to the back of Elwell - Clerk to contact DCC Highways -
Action at October Meeting - DCC Highways to be contacted -
Action at November Meeting - Clerk has reported to DCC Highways 01205 25100 - Ref. 1067411 -
65.10 - Risk Assessment Policy - Annual Review to be carried out by PC -
Action at October Meeting - copies to PC members present - to be reviewed at November Meeting -
Action at November Meeting - Review & Approval of Risk Assessment Policy 2016/2017 considered & Agreed by all PC members present -
65.11 - Condition of Walditch Notice Board -
Action at November Meeting -Clerk to obtain estimate for repair or replacement -
65.12 - Presentation of October Cashbook 1617 v1 B&WPC statement to PC members present
Action at November Meeting - Cashbook 1617 v1 B&WPC Approved as seen -
65.13 - Request to purchase Payphone in Bothenhampton -
Action at November Meeting - Clerk has received e mail indicating documents to adopt will be forwarded by BT when WDDC have approved request -
Proposals for Parish Matters Agenda - for January 2017 Meeting
Ed Hanson has given Apologies for the Meetings in January/ February/ & March 2017 -
Dorset Explorer website recommended by Ian as being very informative -
66. CORRESPONDENCE - to be tabled at Meeting.
N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
66.1 - Blood Lane letter - being reviewed by Ian Bark -
66.2 - The Pension Regulator letters - Elizabeth Welch to investigate for January Meeting -
66.3 - Bradpole Pre School thank you letter to be placed on file -
66.4 - Open Spaces/ CPRE journals - to Elizabeth -
66.5 - A35 - Connect Report 2016 - to Colin -
The next Meeting of the Parish Council will be held at BOTHENHAMPTON VILLAGE HALL, on MONDAY 9 January 2017, commencing at 7 pm.
There being no further business to discuss, the Meeting closed at 8.30 p.m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR
Monday 14 November 2016 :-
Local resident Ray Jerrad thanked the Parish Council for installing a Dog Waste Bin at the entrance to Blood lane footpath.