MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 14 MAY 2012.
Present: Bob Dennis(Chair), Alan Stenning(Vice Chair), Pennie Jones, Karl Wallace,& Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).
1. DECLARATION OF INTEREST.
1.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillors home.
2.1 There were apologies from Colin Sparkes, Debbie Jack, David Stubbs, & Sarah Butcher.
3. MINUTES OF THE PREVIOUS MEETING.
The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 16 April 2012 , were accepted as true records and duly signed by the Chairman.
4. MATTERS ARISING.
4.1- May 2012 1 to 12, June 13 to 24, July 25 to 36, August 37 to 48, September 49 to 60, October 61 to 72 , November 73 to 84, December no Meeting, January 2013 85 to 96, February 2013 -97 to 108, March 2013 109 to 120, & April 2013 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
4.2 Alterations to junction of Firch/Bonscombe Lanes Mark Roberts commented that the alterations had been made with DCC advice although no Planning Application had been made. He understood that in the opinion of the Enforcement Officer that further action was unlikely Karl Wallace commented that the Marsh Orchids known to be in the area were likely to be lost because of the alterations to the terrain.
5. DEMOCRATIC HALF HOUR.
At 7.47 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.53 p.m. the Meeting re-convened to complete the Councils agenda, there being no further matters raised.
n.b. There were 6 members of the public present at the Meeting
6. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.
David Tett - had given a detailed Report to the Annual Parish Meeting -
7. REPORT BY WDDC COUNCILLOR FOR WALDITCH
Mark Roberts attended the Annual Parish Meeting and had given Report -
8. REPORT BY DCC COUNCILLOR RON COATSWORTH
Ron Coatsworth - has sent e mail to say that he will be at Meeting soon after 7.30 pm
9.* PLANNING AGENDA for B&WPC Meeting Monday 14th May 2012
Applications received from WDDC/DDC
1/D/12/000138 51 Burton Road Erect dwelling house & garage(outline) Amended Plan.
1/D/12/000164 38 Slades Green Erect rear extension and install entrancse porch Amended Plan for information.
CA/12/00144 Broadstone Barn, Walditch 1 No Cryptomeria remove branch growing over wall into next doors garden.
1/D/12/000301 Cosy Cot, Main Street Erection of a shed Action to Pennie for next Meeting
1/D/12/000667 Knowle Cottage, Old Church Road Erect extension & carry out alterations Action to Karl for next Meeting -
Decisions by WDDC/DCC etc.
1/D/12/000231- Cosy Cottage, Main Street rear extension & 1/D/12/000232(Listed) demolish present rear extensions Approval
1/D/12/000164 38 Slades Green Erect rear extension and install entrance porch Approval
CA/12/0014 Broadstone Barn , Walditch 1 No Cryptomeria remove branch growing over wall into next doors garden Authorisation -
10. FINANCE - for B&WPC Meeting Monday 14th May 2012
Receipts £12,235.50 Precept dated 26th April 2012
Statement of Current Account as at 30 April 2012 £17,754.76
Accounts for Payment
Less outstanding cheques as listed :
1223 Clerks Salary April 2012 - 379.08
1224 Annual Insurance Premium Aon Ltd - 873.99
1225 DAPTC HMRC Surgery - 20.00
1226 DAPTC Annual Fees - 644.30
1227 David Landscapes - 297.55
1228 Internal Audit Accounts & Audit Services 208.80
Proposed for payment by Pennie Jones, seconded by Alan Stenning, and carried by all Parish Councillors present.
11. * PARISH MATTERS - for B&WPC Meeting Monday 14th May 2012.
- n.b. All items to be introduced by Clerk unless specified on Agenda
11.1 Annual Review of Risk Assessment, Standing Orders, & Financial Regulations Action To appoint lead Parish Councillor for Reviews to take place at June 2012 Meeting - Action Annual Review of Risk Assessment to Elizabeth, Standing Orders to Pennie, & Financial Regulations to Alan All documents to be considered for Review at the June 2012 Meeting -
11.2 Yellow No Parking Box Uplands Walditch Action Clerk to contact DCC Highways Action The Meeting was advised that DCC Highways have indicated that nothing further can be done re parking restrictions at junction entrance have suggested that Parish Council devise a Polite Notice to place on incorrectly parked vehicles Action to consider at June 2012 Meeting -
11.3 Walditch John Gundry Play Area maintenance needs + motorbike concerns Action Alan to lead Suggests estimates for fence repair & Clerk instructed to obtain estimates -
11.4 Annual Inspection of Play Areas Reports Action Reports with Pennie Jones who will discuss the recommended action with the WDDC Inspector outcomes to April Meeting - Action Pennie is progressing recommendations of both Play Area Reports Action seeking advice from BTC Surveyor -
11.5 Lengthsmans duties for May 2012 Action
Bothenhampton - to include clear path & wall of Village Hall clearing debris from Quarry Lane site taking back vetch from Hollow Way Path -
Walditch to cut grass verge on corner of Gundry Road & strim back junction entrance to Walditch Road -
11.6 Annual Audit 2012 Internal Audit PC to monitor Action Elizabeth Welch to scrutinize End of Year procedures with Clerk on Thursday 5th May 2012 at 0930 Action the Annual Return accounting statements were approved by B&WPC on Monday 14th May 2012, and recorded as minute reference 11.6 as stated. The Accounting statement was duly signed at the Meeting by the Chair, Bob Dennis.
11.7 Progress of High Pavement Action - Clerks Update for May 2012 - Action DCC Engineer agreed to make short presentation to APM on Monday 14 May 2012 -
Action Chair commented that presentation was well received at APM -
11.8 Consultation on Community Involvement in Snow Clearing Action Update from Clerk reported that no further developments were evident -
11.9 Work carried out at junction of Firch/Bonscombe Lanes Action Update from District & County Councillors Action see 4.2 in Matters Arising -
11.10 - Queens Diamond Jubilee Action Bothenhampton & Walditch Committees have detailed plans in progress Action Update from Clerk on tidying of Compound at John Holt Play Area by Thursday 30th May 2012 Action all arrangements seem to be in place -
11.11 PC approved attendance of Clerk to DCC Excel Training Course costing £60
Proposals for the Parish Matters Agenda of the June 2012 Meeting -
Phone boxes in Bothenhampton & Walditch
Retention Guidelines for Parish Council Records
Sycamore Avenue, Walditch -
12. CORRESPONDENCE - to be tabled at Meeting.
N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
12.1 Walditch Thank you letter - Action to records -
12.2 WDDC New Local Plan Drop In events list Action - to Elizabeth -
12.3 Bridport & District Tourism Association No Action -
12.4 DAPTC Newsletter Action Copies to Pennie & Elizabeth -
12.5 Dorset Highways Newsletter Action to Elizabeth -
12.6 CPRE Journals Action to pennie
12.7 Community Bus Leaflets Action Action to Elizabeth
12.8 BLAP Meeting on 24/5/12 Action reported information to Meeting -
The next Meeting of Bothenhampton & Walditch Parish Council will be held at WALDITCH VILLAGE HALL on MONDAY 11 JUNE 2012, commencing at 7 pm.
There being no further business to discuss, the Meeting closed at 8.30 p.m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.
Monday 14 May 2012 -
Roger Ffooks asked if the Goose Grass could be cut back on the Hollow Way Path, and commented that in a recent cut back of the grass bank close to the Church, that cuttings had not been cleared away Action - Clerk to advise Lengthsman re both points
Karl commented that the Historic Church signs had been requested by the Historic Church Group and authorized by Andrew Brown DCC Highways Manager -