Bothenhampton Village





MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH , ON MONDAY 12 MARCH 2012.

Present: Bob Dennis(Chair), Debbie Jack, Pennie Jones, Colin Sparkes, Alan Stenning, David Stubbs, & Elizabeth Welch. In attendance: Chris Dobbs (Clerk).

109. DECLARATION OF INTEREST.

109.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

110. APOLOGIES.

110.1 There were apologies from - David Tett, Mark Roberts, Sarah Butcher, & Karl Wallace.

111. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 13 February 2012 , were accepted as true records and duly signed by the Chairman.

112. MATTERS ARISING.

112.1 May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

112.2 - At the Meeting on Monday 13th February 2012, Chairman Bob Dennis declared an interest in Application 1/D/11/001984, and had offered to leave the room. But when the Meeting reached the Planning Agenda, Councillor Dennis was cleared to stay in the room by the Parish Councillors present as the weather outside was most inclement and other parts of the Village Hall were unheated. There were no District or County Councillors present at the Meeting. As previously stated, Alan Stenning Chaired the Planning Agenda part of the Meeting, and Bob Dennis did not take part in the discussion of his own Planning Application except that he was asked by a Parish Councillor as to why he had applied for 'Change of Use'. The answer given was that he was advised by WDDC to make such an Application for the field area to be used for the construction of a studio and wildlife pond. At this Meeting on Monday 12 March 2012, Bob acknowledged that he should have left the room when the Planning Application 1/D/11/001984 was discussed, and that there was no authority to do otherwise despite the comments of other Parish Councillors present.

113. DEMOCRATIC HALF HOUR.

At p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

n.b. - There were members of the public present at the Meeting -

114. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett -

115. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts -

116. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth -

117.* PLANNING AGENDA. - for B&WPC Meeting - Monday 12 March 2012.

a) Applications received from WDDC/DDC -

1/D/11/001984 - Barn Corner, Westown - Change of use of land with log cabin for use as artist studio, & construct wildlife pond - comment on past Application procedure -

1/D/11/001917 - 21 Elwell, Bridport - Demolition of existing bungalow & Garage. Construction of new dwelling & garage -

1/D/12/000138 - 51 Burton Road(Adjoining Parish) - Erect dwelling house & garage(outline) -

1/D/12/000220 - Westerly, 10A Bowhayes - Rear extension, convert and extend roof space, and replacement garage(revised scheme) -

1/D/12/000164 - 38 Slades Green - Erect rear extension and install front entrance porch -

1/D/12/000231 - Cosy Cottage, Main Street - Erect rear extension -

1/D/12/000232 - Cosy Cottage, Main Street -Listed Building Consent - Demolish existing extensions, erect rear extension and install new window -

b) Decisions by WDDC/DCC etc.

1/D/11/002008 - Riddon Green, Westown - Approval of Planning Permission -

Chris Dobbs, Thursday 8th March 2012 Clerk to B&WPC

118. FINANCE - for B&WPC Meeting - Monday 12 March 2012



Receipts - Nil

i) Statement of Current Account as at 29 February 2012 7577.55

ii) Accounts for Payment

Less outstanding cheques as listed :

Cheque

1209 - Clerk's February 2012 Salary - 379.08

1210 - Dorset County Council - Inspection of Playground Equipment - 119.40

1211 - Bridport CAB - Minute 107.2 dated 13/2/12 - 600.00

1212 - Clerk's January/February expenses - C T Dobbs - 73.21

1213 - Bothenhampton Village Hall - 12.00



Total 1183.69

Balance 6393.86 Proposed for payment by Bob Dennis, seconded by Colin Sparkes, and carried by all Parish Councillors present.

119. * PARISH MATTERS - for B&WPC Meeting - Monday 12 March 2012.

- n.b. All items to be introduced by Clerk unless specified on Agenda -

119.1 - Woodland Area - John Gundry Play Area - Action - PC decided to take lowest quote of 200 from Above & Below, but noted that the Company had not quoted previously for the Parish Council -

119.2 - Walditch Bikes -

119.3 - Letter to Clerk from Land Agent concerned with Application 1/D/11/001195 - Action - Clerk to inform Meeting of Land Agent's comments - Action - copy of letter to be filed with January Minutes - Action - Letter discussed with Alan Stenning who will consider any follow up action -

119.4 - Annual Inspection of Play Areas Reports - Action - Reports with Pennie Jones who will discuss the recommended action with the WDDC Inspector - outcomes to March Meeting -

119.5 - Lengthsman's duties for February 2012 - Action -

119.6 - Re - routing of No 44 Bus from Monday 14th November 2011 - Action - Community Bus starting form Friday 16th March -

119.7 - Progress of High Pavement - Action - Clerk's Update for March 2012 -
- detailed comments were provided by Claire Parrott, DCC Engineer -

119.8 - Review of de restricted 30 m.p.h. limit through Walditch Village - Action - Alan Stenning has requested a sharing of concerns with DCC Road Safety Unit - 01305 225196 - Action - Clerk requested to make further enquiries for next meeting - Action - Clerk requested written concerns for DCC Road Safety Unit to consider - to March Meeting at Walditch -

119.9 - Allocation of Areas of Responsibility for 2011/12 - Action - Not a full PC for November, January & February Meetings - to request Action for March Meeting -

119.10 - Queen's Diamond Jubilee - Action - Pennie Jones requested consideration that PC could make a presentation to all children under 13 in Bothenhampton to commemorate the Queen's Diamond Jubilee in 2012 - Action - advert to be placed in The Bridge for December/January issue.- Walditch are planning commemorative stone for Village Green - Both Village Hall Committees have been forwarded details of possible DCC Queen's Diamond Jubilee Grant - Action - to be raised at February Meeting, to include requests for use of John Holt Play Area & The Green, Walditch for celebrations - Action - PC agreed for both areas to be used for celebrations - PC to apply for Grant by 1st March 2012 -

119.11- Request to locate and install a Memorial Bench at Bothenhampton Nature Reserve - Action - Clerk to write to WDDC, the present owners of Bothenhampton LNR -

119.12 - West Dorset Spring Clean -

119.13 - Quarry Lane Culvert - Action - PC noted proposal to replace Quarry Lane Culvert needs agreement of Quarry Cottage owner -

Proposals for the Parish Matters Agenda of the April 2012 Meeting -

120. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

120.1 -
120.2 -
120.3 -
120.4 -
120.5 -
120.6 - West Dorset Spring Clean - Action - to be considered at March Meeting -
120.7 -
120.8 -


The next Meeting will be held in WALDITCH VILLAGE HALL on MONDAY 16 APRIL 2012 commencing at 7 pm.

There being no further business to discuss, the Meeting closed at p.m

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.