MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH, ON MONDAY 14 JANUARY 2013.
Present: Bob Dennis(Chair), Ed Hanson, Pennie Jones, Colin Sparkes, & Elizabeth Welch -
In attendance: Chris Dobbs (Clerk).
73. DECLARATION OF INTEREST.
73.1 - To remind Parish Councillors that if a matter arises at a Meeting which relates to an interest in Appendix A of the Code of Conduct adopted by resolution of B&WPC on Monday 9th July 2012, then the member shall not participate in a discussion or vote on the matter. Where a matter arises at the meeting which relates to Appendix B of the Code of Conduct, then the member shall withdraw from the Meeting. Where a matter arises at a meeting which relates to a financial interest of a friend, relative or close associate, the member concerned shall disclose the nature of the interest and withdraw from the meeting.
74.1 There were apologies Alan Stenning, David Stubbs, & Karl Wallace -
75. MINUTES OF THE PREVIOUS MEETING.
The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 12th November 2012 , were accepted as true records and duly signed by the Chairman.
76. MATTERS ARISING.
76.1- May 2012 - 1 to 12, June - 13 to 24, July - 25 to 36, August - no Meeting, September - 37 to 48, October - 49 to 60, November - 61 to 72, December - no Meeting, January 2013 - 73 to 84, February 2013 -85 to 96, March 2013 - 97 to 108, & April 2013 - 109 to 120. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
77. DEMOCRATIC HALF HOUR.
At 7.03 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.
n.b. - There were 2 members of the public present at the Meeting -
78. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.
David Tett -
There are two matters to report upon :-
Firstly, the Public Meeting regarding Miles Cross has been put back a week to Friday, the 25th January. This will be at the Town Hall, Bridport at 7 pm. Oliver Letwin was unable to make the 18th January.
Secondly, Council Tax : Following the Government's decision to replace the national system of Council Tax Benefit with localized Council Tax Support, it has been necessary for West Dorset District Council to introduce a new system.
Under the new calculation method, certain certain Towns and Parishes within the District will suffer, wheras those of others will benefit. As an example, Allington Parish is one of those who will suffer due to the fact there are more persons entitled to Tax Benefits then there are second home owners; and second home owners will have to pay the full amount of Council Tax. At present, they only pay 90%.
On the other hand, Bothenhampton will benefit, but to no great an extent. If your Council Mr Chairman requests the same total precept for 2013/2014, then there will be a decrease of 18 pence on Council Tax D Band.
However, what I can say is that there will be no increase, for the third year running, of the District Council share of Council Tax, notwithstanding a reduction of 6.36% in its grant : moreover the District Council is in a very strong position to cope with the ongoing reductions without having to cut services.
79. REPORT BY WDDC COUNCILLOR FOR WALDITCH
Mark Roberts - commented that most of WDDC Staff had moved in to the new offices in Dorchester. There has been a 1M savings on building costs, and there should be an annual saving of £200,000 saving on energy costs for the new building
It should be noted that all building costs have been taken out of Capital Reserve.
The Scrutiny Committee were considering car parking improvements for when Charles Street Phase 2 is started - improvement to signing is being introduced.
80. REPORT BY DCC COUNCILLOR - RON COATSWORTH
New Localisation of Council Support Tax will greatly reduce DCC Budget, as a previous 20M Government Grant is reduced -
There is presently a review of DCC Property, which could include improvements to the Training Centre and the Oh Crumbs Café in Bridport.
The Formula Grant from Government is 6% less this year, and 8.5% for the following year -
81.* PLANNING AGENDA for B&WPC Meeting - Monday 14th January 2013
a) Applications received from WDDC/DDC -
1/D/12/001550 - 3 Howard Close - 2 storey extension - Corporate View of the PC was to recommend an Objection to Planning Consent - Overdevelopment of site -
1/D/12/001569 - 5 Marsh Gate -Single storey side extension and replacement garage - Corporate View of the PC was to recommend an Objection - Overdevelopment of site -
1/D/12/001625 - 5 Hyde Cottage, Walditch - single storey extension - Corporate View of PC is to recommend Approval of Planning Consent -
1/D/12/001688 - 1 Lake Lane - Single storey extension - Action - Corporate View of PC is to recommend an Objection - Overdevelopment of Site - see further comments on Dorset for You website -
TP/12/00429 - 2 Howard Close - fell 1 Poplar Tree - comments to WDDC - Action - No Comments by PC -
b) Decisions by WDDC/DCC etc.
1/D/12/001366 - 24 Valley Road - Approval -
NB - There was a comment from Elizabeth Welch concerning the extension being constructed at 2 Valley View - District Councillor Mark Roberts indicated that he would investigate all the Planning Applications re 2 Valley View, and contact Elizabeth directly.
82. FINANCE -B&WPC Meeting - Monday 14th January 2013
Receipts - Nil
i) Statement of Current Account as at 30 November 2012 - £13009.25
NB - No Statement for December as no transactions took place -
ii) Accounts for Payment
Less outstanding cheques as listed :
1268 - David Landscapes( paid 20/12/12) - 270.05
1269 - HMRC - October, November, December 2012 - 284.31
1270 - C T Dobbs - Clerk's November & December Salary - 758.16
1271 - C T Dobbs - Office Accommodation - October to December - 97.50
1272 - C T Dobbs - Expenses - replacement Printer - 125.00 *
1273 - Bothenhampton Village Hall - 12.00
" VAT included
Proposed for payment by Pennie Jones, seconded by Elizabeth Welch, and carried by all Parish Councillors present.
83. * PARISH MATTERS - for B&WPC Meeting - Monday 14 January 2013 .
- n.b. All items to be introduced by Clerk unless specified on Agenda -
83.1 - B&WPC - to consider the setting of Precept for 2013/14 - Action - The BUDGET/PRECEPT 2013 - 2014 was Approved by the Parish Council - It was noted that 3 new Notice Boards & Playground Equipment would be funded from Contingency during the 2013/2014 Budget Year - Copy of Budget to be attached to November 2013 Minutes - Action - PC Authorized Precept for 2013/14 of £23241 - being Total Budget £24567 - Local Council Support Grant of £1326 -
63.2 - Reminder re the new Register of Members Interests document - Action - Registration of interests documents have still to be collected from David Stubbs, Karl Wallace, & Ed Hanson - Action - David Stubbs & Karl Wallace to be collected -
83 .3 - Marking of white lines in Crock Lane - Action - The Clerk has been informed by e mail that a DCC Inspector will have a look at the lines to see if they are at the intervention level - Action - to review at February Meeting -
83.4 - Casual Vacancy for Parish Councillor in Bothenhampton - Action -PC were informed of the Casual Vacancy - No Action -
83.5 - Lengthsman's duties for November 2012 -
Bothenhampton - to include - Inspection of drains in Long Lane 8.15 - Bev Newman, - - To tidy up bank near Lychgate - Roger Ffooks -
- Blocked drain in Hollow Way -
Walditch - No requests received for January -
At June Meeting, pointed out the deterioration of Notice Boards in Walditch Road, Pasture Way & Burton Road - Action - Estimates presented by Colin Sparkes to PC - further consideration to be made at October Meeting to include feasibility of present sites - Action - Further consideration made at November Meeting and decision made to accept the lowest quote from Earlyjoint. Clerk has contacted contractor to discuss detail of construction, with a modification of a covered section for Parish Notices only - Action - Clerk instructed to notify Dave Dear to go ahead with construction of Notice Boards as specified -.
83.6 - Keeping of Bee Hive on Jellyfields LNR - see November Minutes - Approved by PC - Clerk to contact DCC Countryside Rangers for Approval -
83.7 - DAPTC Evaluation - suggest to be on the Agenda for January 2013 -No Action taken - Action - Positive Evaluation - 'they do a good job - 'concluded by PC -
83.8 - Pollution of Wanderwell Brook - Action - Colin reported that Wanderwell Brook may well be polluted from lagoons situated in old refuse site that was closed down in 2000 - Clerk advised to write letter to Environment Agency to request that checks are made - no further notes - No Action taken at Meeting -
83.9 - Dave Capewell of Ab Antiquo had expressed concern to the Chair re vehicles damaging the thatched porch of his Grade 11 home situated at the narrowest point of Main Street - wished to discuss implications of extending parking restrictions - Action - Dave Capewell had agreed to contact DCC Highways re options, and the matter to brought to the next Meeting in November 2012 -
Action at Meeting- After much helpful discussion, a number of ideas to restrict parking and protect Ab Antiquo were agreed to be forwarded to DCC Highways Technician Richard Stubbs, with the view of arranging a site meeting to consider a practically acceptable solution. Bob Dennis agreed to be the Parish Council representative at all future arranged meetings - Action - DCC have agreed to preventative action of erecting 3 poles at strategic points along the frontage of Ab Antiquo, and to mark frontage with white lines -
83.10 - Planning concerns re Nordons - Pennie Jones - No Action at Meeting -
83.11 - Dog Waste Disposal Bins - Action - PC to contact WDDC re a Waste Bin to be sited by Burton Road Notice Board -
83.12 - Part Night Street Lighting - Action - Pc were informed that DCC Street Lighting would leave 3 lights on in Main Street, for health & safety reasons, when the new Part Night Street Lighting Scheme is completed - likely to happen in about 5 months time -
83.13 - Cedar Tree in Valley View Amenity Area - Action - Read Report & letter from resident living in Howard Way to Meeting - site meeting arranged for Tuesday 22 January 2013 at 10.00 - PennieJones, Ed Hanson, & Bob Dennis agreed to attend -
83.14 - Schedule of Meetings 2013 - Action - Dates agreed at Meeting - Schedule to be distributed with next Minutes -
83.15 - Naming of footpath leading from Lake Lane to Westown - Action - Request from the family of Tony Harrison to name the path in his memory - supported by Parish Council who had a preference for the surname to be used, eg :- Harrison Way - Bob Dennis pointed out that the land at both entrances of the path were owned by Greenmore Developments - Clerk to inform WDDC of view -
Proposals for the Parish Matters Agenda of the February 2013 Meeting -
There were no Proposals made at Meeting -
84. CORRESPONDENCE - to be tabled at Meeting.
N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
84.1 - BTC - Miles Cross Junction Meeting - 25/1/13 - 7 pm - Meeting informed of date -
84.2 - Quarry Lane Culvert - Meeting informed of planned work to commence in February 2013 -
84.3 - Library Changes Letter - copy to Pennie -
84.4 - Bothenhampton Village Wall replacement - Meeting informed that pointing of stonework would be monitored -
The next Meeting of Bothenhampton & Walditch Parish Council will be held at BOTHENHAMPTON VILLAGE HALL on MONDAY 11February 2013, commencing at 7 pm. - nb - Ed Hanson gave his Apologies for 11/2/13 -
There being no further business to discuss, the Meeting closed at 8.37 p.m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.
Monday 14 January 2013 -
Bev Newman reported that 3 drains in Long lane are completely blocked. Action - Lengthsman, Kevin Eden to look at the problem on Tuesday 15 January.
David Weston requested that a Grit Bin is to be placed close to the Lychgate - Action - to be considered for February meeting - also request for Grit Bin to be placed near to the Slades Green street sign -
Request from Bob Dennis to establish ownership of the side banks in Hollow Way - possibly consult the Land Registry -
Request that Lengthsman tries to find a preparation to deal with green slim on some of the footpaths in the Village -