Bothenhampton Village





MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON , ON MONDAY 9 JANUARY 2012.

Present: Bob Dennis(Chair), Karl Wallace( Vice Chair), Sarah Butcher, Debbie Jack, Pennie Jones, Colin Sparkes, Alan Stenning, David Stubbs, & Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).

85. DECLARATION OF INTEREST.

85.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

86. APOLOGIES.

86.1 There were apologies from - Alan Stenning, David Tett, -

87. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 14 November 2011 , were accepted as true records and duly signed by the Chairman.

88. MATTERS ARISING.

May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

89. DEMOCRATIC HALF HOUR.

At 7.07 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.10 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

n.b. - There was 1 member of the public present at the Meeting -

90. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett has given his apologies for January & February 2012, but has sent the following Report :-

- There are only a few things to bring to your Council's attention. Firstly, I did attend back in November a Meeting at County Hall to discuss the future of the Bridport Community hospital. This was a well attended Meeting with much support for a continuation of the services provided.

- A sub committee has now been formed to review the various proposals of the Health Authority and the public will be consulted in due course on these discussions and what might be forthcoming.

- I am quietly confident that the message has been heard and I am hopeful that a reasonable compromise will be on the table. Ron Coatsworth chaired the Meeting and whilst being impartial, spoke and was fully supportive of the need to retain the various services at Bridport.

- Regarding the Budget strategy for 2012/13, this will be to protect front line services and maintain them at their current service levels. There will, therefore, be no increase in Council Tax and , moreover, there will be continuation of support for local businesses and residents by not increasing parking charges.

- As to the Planning Application for the refurbishment of the South West Quadrant, Bridport, this has now been lodged at Stratton House. The preliminary work will be carried out and it is probable that the Application will be brought to the Development Control Planning Committee for decision in March. -

91. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts - WDDC voted to join the Dorset Waste Management Partnership, which is likely to start in West Dorset in 2014. This apparently will bring about five additional bins per household, with the largest being a 240L wheelie bin, and a fortnightly collection of refuse. This reported decision brought about a lot of adverse comments, especially the fortnightly collections, the considerable costs of all the additional bins, & the difficulties of large wheelie bins on the High Pavement in Main Street.

Parish Councillors were assured that reduction in present transport arrangements will bring about great savings, and the purchase of new transport, and wheelie bins for every household will be at 'no cost to the public'. Chairman Bob Dennis asked - 'so who is paying ? ', but no answer was recorded to this question.

Mark commented that the reported trial of allowing Jet Skies to use West Bay had been withdrawn by WDDC

92. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth commented that the Waste Transfer Site was at least 2 years away from being completed/in use for the previously debated Dorset Waste Management Partnership scheme. There was a need to avoid the high Government Tax for waste to be buried in the ground.

Safeguarding , with regard to fitting seat belts in transport for Primary School Children has become a significant issue for DCC.

Problems with the re - routing of the 44 Bus were discussed at the Meeting, and Ron agreed to make further investigations.

93.* PLANNING AGENDA. - for B&WPC Meeting - Monday 9 January 2012.

a) Applications received from WDDC/DDC :-

1/D/11/001760 - Land Marrowbone Lane , Bothenhampton - New agricultural shed & associated landscaping - Action - Authority given to Pennie Jones to advise Clerk before 26th November 2011 - Action - Notified PC of Objection sent 26/11/11/ -

1/D/11/001760 - 17 South Lawns - conservatory on south side of bungalow and extension on North side of bungalow for en suite shower room - Action - need to send Corporate View to Planning - Nb - Approval received 8/1/12 -

1/D/11/001884 - 14 Elwell - Demolish existing porch & reconstruct new utility room/porch structure - Action - to Meeting to obtain authorization for Corporate View - Action - Approval received 16/1/12 -

1/D/11/001979 - 3 Hill View, Walditch road - two storey side extension & internal alterations(amended scheme) - Action - to Meeting to obtain authorization for Corporate View - Approval received 25/1/12 -

1/D/11/001793 - 10 Elwell - Garden room, conservatory - Action - to Meeting to obtain authorization for Corporate View - Recommended Approval -

1/D/11/001843 - 10A Bowhayes - Rear extension, convert & extend roof space & replacement garage - Action - to Meeting to obtain authorization for Corporate View - see neighbours letter to Planning Officer - Approval received 26/1/12 -

1/D11/001911 - 8A East Road(adjoining Parish) - Single storey extension & external alterations - Action - to Meeting - Recommend Approval -

1/D/11/002008 - Riddon Green, Westown - single storey extension with bay window above - Action - to Pennie - extension of Corporate View until 14/1/12 -

b) Decisions by WDDC/DCC etc.

NMA/11/00086 - 27 Bowhayes - Non Material Amendment to Application
NMA/11/00110 - 27 Bowhayes - received 8/1/12 - see notes

1/D/11/001297 - Flat roof in place of hipped roof over W.C. in extension -

1/D/11/001195 - Land adjacent Walditch road - Donkey stable, tack room, feed store & ancillary yard - Approval of Planning Permission - Action - see letter from Agent to Clerk -

1/D/11/001545 - 31 pasture Way - Replacement porch - Refusal of Planning Permission -

CA/11/00389 - Old Manor House, Walditch - work to 1 Beech & 2 Ash trees - authorization to carry out work as detailed -

1/D/11/001489 - 3 Hill View, Walditch - Two storey extension & New access to front elevation with porch - Refusal of Planning Permission -

APP/F1230/A/11/2165217/NWF - Appeal - Pair of semi-detached cottages & parking area on LAND ADJACENT EAST ROAD, BRIDPORT - WDDC reference - 1/D/11/001412 - Action - details to be referred to Meeting -

1/D/11/001756 - 24 Valley Road - Demolish single garage & erect double garage - Approval of Planning Permission -

CA/11/00441 -TREMITHOUSA, OLD CHURCH ROAD,BOTHENHAMPTON -work to 1 Cherry, 1Rowan, & 1 Leyland Cypress tree - authorization to carry out the work as detailed -

NMA/11/00113 - 2 Valley View - to reduce the size of approved extension -

1/D/11/001719 - 17 South Lawns - Approval of Planning Permission

94. FINANCE - for B&WPC Meeting - Monday 9th January 2012

Receipts - Nil

i) Statement of Current Account as at 31 December 2011 10212.03

ii) Accounts for Payment

Less outstanding cheques as listed :

Cheque

*1199 David Landscapes - *Paid 5/12/11 - *481.05

1200 Walditch Village Hall 15.00

1201 St Mary's Church, Walditch 1000.00

1202 Bothenhampton Village Hall 18.00

1203 C T Dobbs - Expenses 32.43

1204 C T Dobbs - November & December 2011 Salary 758.16

1205 C T Dobbs - Office Accommodation 97.50

1206 HM Revenue & Customs 284.31



Total 2205.40

Balance 8006.63

Proposed for payment by Pennie Jones, seconded by Colin Sparkes, and carried by all Parish Councillors present

95. * PARISH MATTERS - for B&WPC Meeting - Monday 9th January 2012.

- n.b. All items to be introduced by Clerk unless specified on Agenda -

95.1 - Woodland Area - John Gundry Play Area - Action - Clerk to contact WDDC Senior Tree Officer, Graham Cox, to suggest future site visit - Action - Clerk instructed to obtain for recommended work -

95.2 - Schedule of Meetings for 2012 - Action - Schedule to be distributed with January Minutes -

95.3 - Letter to Clerk from Land Agent concerned with Application 1/D/11/001195 - Action - Clerk to inform Meeting of Land Agent's comments - Action - copy of letter to be filed with January Minutes -

95.4 - to inform Meeting of Budget decisions for 2012 -2013 - Action - Budget to be distributed to all Parish Councillors -
Nb. After two meetings on 28/11/11 & 5/12/11, the Precept of 24471 was Approved -

95.5 - Lengthsman's duties for January 2012 - Action - Bothenhampton - Clear brambles in Old Church Road -

Walditch - Lower Walditch Road to be cleared of excess vegetation -

95.6 - Re - routing of No 44 Bus from Monday 14th November 2011 - Action - During Democratic Half Hour concern was expressed by Bothenhampton resident, Shirley Fielden, that new route for the 44Bus would take out many of the Stops in Crock Lane. Parish Councillors suggested that the matter be considered further at the January 2012 Meeting, and noted that WATAG had a meeting scheduled for Thursday 24th November 2011 at the WI Hall, North Street, Bridport - Action - further investigations to be carried out by County Councillor, Ron Coatsworth -

95.7 - Progress of High Pavement - Action - Clerk's Update for January - e mail from Dorset Works Engineer, Claire Parrott, read to Meeting and placed on file -

95.8 - Review of de restricted 30 m.p.h. limit through Walditch Village - Action - Alan Stenning has requested a sharing of concerns with DCC Road Safety Unit - 01305 225196 - Action - Clerk requested to make further enquiries for next meeting - Action - Clerk requested written concerns for DCC Road Safety Unit to consider - to February Meeting -

95.9 - Allocation of Areas of Responsibility for 2011/12 - Action - Not a full PC for November Meeting - to February 2012 Meeting -

95.10 - Queen's Diamond Jubilee - Action - Pennie Jones requested consideration that PC could make a presentation to all children under 13 in Bothenhampton to commemorate the Queen's Diamond Jubilee in 2012 - Action - advert to be placed in The Bridge for December/January issue.- Walditch are planning commemorative stone for Village Green - Both Village Hall Committees have been forwarded details of possible DCC Queen's Diamond Jubilee Grant - Action - to be raised at February Meeting, to include requests for use of John Holt Play Area & The Green, Walditch for celebrations -

95.11 - Repair to sunken road area in Crock Lane - Action - Update from Clerk reminded PC of road closure in December 2011 for repairs to be carried out-

95.12 - Parish Neighbourhood Plan for Bothenhampton & Walditch - Clerk to seek advice from DAPTC - Action -Localism Training - Thursday 1st March 2012 from 10.00 to 16.00 at Kingston Murward -

95.12 - Annual Inspection of Play Areas - Action - update from Clerk - Inspection to both sites are scheduled to be carried out in January 2012 -

95.13 - Request to locate and install a Memorial Bench at Bothenhampton Nature Reserve - Action - Clerk instructed to contact WDDC, the present owners of Bothenhampton LNR -

Proposals for the Parish Matters Agenda of the February 2012 Meeting -

There were no proposals from the floor for the February Agenda

96. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

96.1 - Dorset Safeguarding Children Board - to Pennie at February Meeting -

96.2 - CPRE Fieldwork - to Pennie at February Meeting -

96.3 - Dorset Gypsy, Traveller Site Allocation -

96.4 - Dorset Partnership for Older People Programme -

The next Meeting will be held in Bothenhampton Village Hall on Monday 13 February 2012 commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 8.40 p.m

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Monday 9 January 2012 -

Roger Ffooks had 2 points - 1 - Felt that Dorset County Council personnel were being most co - operative regarding the Wall Restoration, and asked if a letter of thanks could be forwarded to the appropriate manager - Action - the Clerk agreed to contact -

2 - Could the slight repositioning of the Grit Bin in Old Church Road be considered, as this would allow vehicles to park slightly off road - Action - Clerk to discuss feasibility with Lengthsman -