Bothenhampton Village





MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON , ON MONDAY 13 FEBRUARY 2012.

Present: Bob Dennis(Chair), Debbie Jack, Pennie Jones, Colin Sparkes, & Alan Stenning.

In attendance: Chris Dobbs (Clerk).

97. DECLARATION OF INTEREST.

97.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

N.B. - In response to 97.1, Chairman Bob Dennis declared a personal interest in Application 1/D/11/001984, & indicated that he would leave the Meeting at the appropriate time. In the absence of the Vice Chair, Parish Councillor Alan Stenning was asked by the Clerk to Chair that part of the Meeting.

98. APOLOGIES.

98.1 There were apologies from - David Tett, David Stubbs, Sarah Butcher, Karl Wallace, Elizabeth Welch, Mark Roberts, & Ron Coatsworth.

99. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 9 January 2012 , were accepted as true records and duly signed by the Chairman.

100. MATTERS ARISING.

May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

101. DEMOCRATIC HALF HOUR.

At 7.04 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

n.b. - There were 6 members of the public present at the Meeting -

102. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett has given his apologies for January & February 2012, and has sent the following February Report :-

There are three items to report by way of update:

1. The District Council has now committed itself to the County wide Waste Partnership. The emphasis will shift from a collection service by plastic bag to one of wheelie bins and containers.

This will, however, present problems in certain parts of West Dorset, particularly here in Bothenhampton where, in places, a 140 litre wheelie bin would be entirely unsuitable.

The new collection and recycling service, to be rolled out across West Dorset in 2014/2015 and saving the Council a sum of 2million is, I am assured to be tailored in order to overcome such issues, in other words it is to be a flexible service. The proof of the pudding will, therefore, be in the eating !

2. The Town Roundabouts is once more back on the Town Council Agenda, and the Town Clerk is to press the Highways Agency "to pull its finger out" .

3. The refurbishment of the Grade 1 Listed Town Hall is now complete, and the TIC has relocated to its ground floor, Saving the District Council some 10,000 rental.

Unfortunately, the District Council, in its wisdom, has decided to reduce many of its lines of souvenirs and momentoes. I regard this as a big mistake, but my arguments to supplement income in this respect fell on deaf ears !

103. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts - had given Apologies -mentioned 2 matters in advance of the Meeting -

1.Ian Rae - owner of land in East Road - may be at Meeting -

2. Mark considers that Application 1/D/11/001984 to be appropriate -

104. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth commented that he would give Apologies - mentioned the following :-

Possibility of Community Bus 3x a week -

Suggests that PC writes to Highways requesting a parking scheme for Crock lane -

In contact with Fire Service re the difficulties of access in Crock lane -

Possibly hasn't received Minutes & Agenda -Action - check needed by Clerk -

105.* PLANNING AGENDA. - for B&WPC Meeting - Monday 13 February 2012.

a) Applications received from WDDC/DDC -

1/D/11/002008 - Riddon Green, Westown - Single storey extension with bay window above. Replacement entrance porch - to Pennie 9/1/12 - Corporate View extended to 14/2/12 - Action - Recommended Approval of Planning Consent -

1/D/11/001984 - Barn Corner, Westown - Change of use of land with log cabin for use as artists studio & construct wildlife pond - to David 30/1/12 - Corporate View by 25/2/12 - Action - Considered & recommended for Approval by David Stubbs, who was absent from the Meeting due to ill health - Action at Meeting - Chair for 001984 assumed by Alan Stenning - Bob Dennis remained in the room as very cold conditions prevailed in both the other Hall rooms and outside - After some discussion, which Bob Dennis did not take part in, a vote was taken to determine the Corporate View of the PC - By a majority of 3 votes for, 1against, & 1 abstention, the Corporate View of the PC was to recommend Approval of Planning Consent -

1/d/11/002047 - Land adjacent East Road, Bridport - Detached property with a separate area set aside for dedicated parking - to Colin 30/1/12 - Corporate View by 11/2/12 - Action - Recommended Approval of Planning Consent -

b) Decisions by WDDC/DCC etc.

1/D/11/001793 - 10 Elwell - Garden room/conservatory - Approval -

1/D/11/001841 - 10A Bowhayes - Rear extension, convert & extend roof space & replacement garage - Approval -

1/D/11/001979 - 3 Hill View, Walditch - Two storey extension & internal alterations - Approval -

1/D/11/001884 - 44 Crock Lane - Demolish garage & new two storey extension - Approval -

1/D/11/001945 - 14 Elwell - Demolish existing porch & reconstruct new utility room - Approval -

CA/11/00451 - Greenbank, Old Church Road - Reduce Thuja by 30% & reshape crown - no objection by WDDC -

1/D/11/001412 - Land Adjacent East Road - Pair of semi detached cottages & parking area - Appeal - APP/F1230/A/11/2165217/NWF -

1/D/11/001760 - Land Marrabone Lane - New agricultural shed & associated landscaping - Refusal -

106. FINANCE - for B&WPC Meeting - Monday 13 February 2012

Receipts - Business Reserve A/C - Interest 0.61p -

i) Statement of Current Account as at 31 January 2012 7971.63

ii) Accounts for Payment

Less outstanding cheques as listed :

Cheque

01207 Clerk's January 2012 Salary 379.08

01208 Bothenhampton Village Hall 24.00

Total 403.08

Balance 7568.55

Proposed for payment by Bob Dennis, seconded by Pennie Jones, and carried by all Parish Councillors present.

107. * PARISH MATTERS - for B&WPC Meeting - Monday 13 February 2012.

- n.b. All items to be introduced by Clerk unless specified on Agenda -

107.1 - Woodland Area - John Gundry Play Area - Action - Clerk to contact WDDC Senior Tree Officer, Graham Cox, to suggest future site visit - Action - Clerk instructed to obtain quotations for recommended work - Action - 2 Quotations to Meeting - Forest & Tree Care - 400, Above & Below - 200 - Action - PC decided to take lowest quote of 200 from Above & Below, but noted that the Company had not quoted previously for the Parish Council -

107.2 - Citizens Advice Bureau request for financial help - Action - the Parish Councillors present were unanimous in their view to give CAB a Grant of 600 -

107.3 - Letter to Clerk from Land Agent concerned with Application 1/D/11/001195 - Action - Clerk to inform Meeting of Land Agent's comments - Action - copy of letter to be filed with January Minutes - Action - Letter discussed with Alan Stenning who will consider any follow up action -

107.4 - Annual Inspection of Play Areas Reports - Action - Reports with Pennie Jones who will discuss the recommended action with the WDDC Inspector - outcomes to March Meeting -

107.5 - Lengthsman's duties for February 2012 - Action -

Bothenhampton - Footpath adjacent to 33 Crock lane to be cleared + Footpath off Burton Road - if time allows, to move Grit Bin in Old Church Road to preferred site -

Walditch - attend to blocked drain at bottom of Bonscombe Lane & inspect open drain adjecnt to footpath in Spinners lane -

107.6 - Re - routing of No 44 Bus from Monday 14th November 2011 - Action - During Democratic Half Hour concern was expressed by Bothenhampton resident, Shirley Fielden, that new route for the 44Bus would take out many of the Stops in Crock Lane. Parish Councillors suggested that the matter be considered further at the January 2012 Meeting, and noted that WATAG had a meeting scheduled for Thursday 24th November 2011 at the WI Hall, North Street, Bridport - Action - further investigations to be carried out by County Councillor, Ron Coatsworth - Action - Ron Coatsworth reported by e mail that consideration was being given to DCC providing a Community Bus -

107.7 - Progress of High Pavement - Action - Clerk's Update for February 2012 -
- detailed comments were provided by Claire Parrott, DCC Engineer -

107.8 - Review of de restricted 30 m.p.h. limit through Walditch Village - Action - Alan Stenning has requested a sharing of concerns with DCC Road Safety Unit - 01305 225196 - Action - Clerk requested to make further enquiries for next meeting - Action - Clerk requested written concerns for DCC Road Safety Unit to consider - to March Meeting at Walditch -

107.9 - Allocation of Areas of Responsibility for 2011/12 - Action - Not a full PC for November, January & February Meetings - to request Action for march Meeting - Meeting to February 2012 Meeting -

107.10 - Queen's Diamond Jubilee - Action - Pennie Jones requested consideration that PC could make a presentation to all children under 13 in Bothenhampton to commemorate the Queen's Diamond Jubilee in 2012 - Action - advert to be placed in The Bridge for December/January issue.- Walditch are planning commemorative stone for Village Green - Both Village Hall Committees have been forwarded details of possible DCC Queen's Diamond Jubilee Grant - Action - to be raised at February Meeting, to include requests for use of John Holt Play Area & The Green, Walditch for celebrations - Action - PC agreed for both areas to be used for celebrations - PC to apply for Grant by 1st March 2012 -

107.11 - Request to locate and install a Memorial Bench at Bothenhampton Nature Reserve - Action - Clerk to write to WDDC, the present owners of Bothenhampton LNR -

107.12 - Internal Audit 2012/13 - Action - PC agreed to appoint Accounts & Audit Services Ltd for 2012/2013 Internal Audit -

107.13 - Quarry Lane Culvert - Action - PC noted proposal to replace Quarry Lane Culvert needs agreement of Quarry Cottage owner -

Proposals for the Parish Matters Agenda of the March 2012 Meeting -

Concern expressed re noise of motorcycles in Walditch at weekends - Action - Clerk requested to contact Police & Environmental Health -

108. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

108.1 - David Tett's Letter - Action - to be placed on file -
108.2 - Aguide to neighbourhood planning -to Debbie Jack -
108.3 - Advocacy Board Trustee -No Action -
108.4 - Dorset Waste Partnership - Action - to Pennie -
108.5 - Superfast Broadband - Action - to Debbie -
108.6 - West Dorset Spring Clean - Action - to be considered at March Meeting -
108.7 - BLAP - No Action -
108.8 - DAPTC - Winter newsletter - Action - distributed -

The next Meeting will be held in Walditch Village Hall on Monday 12 March 2012 commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 8.25 p.m

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Monday 13 February 2012 -

Ian Ray, owner of land adjacent to East Road, outlined his Planning Application 1/D/11/002047, and answered questions re parking conditions on site - Highways have given their Approval of previous Applications, but parking conditions on site not discussed with other landowners.

Ken Harding showed photographs of horse & cart passing along footpath outside his home - should only be access for pedestrians, prams, & cycles, and he expressed concern about regular usage by equestrian traffic.

Regarding Application 1/D/11/001984, Nicola Dennis indicated that Change of Use had been applied for following advice being sought and given by a WDDC Planning Officer.

Ken & Eileen Harding indicated that they will have Objections to Application - 001984 on grounds of Change of Use -

Lois Harvey gave the view that land in the village for wildlife was rare and Application 001984 should be granted -

Alan Stenning mentioned the Police concern regarding the turning into Uplands, and indicated that consideration by Highways for a Yellow Box to be painted may well follow a site meeting -

Concern was expressed about an open drain adjacent to Spinners lane in Walditch - Action - Clerk to inspect site with Lengthsman & Report to next Meeting -