Bothenhampton Village





MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH , ON MONDAY 16 APRIL 2012.

Present: Bob Dennis(Chair), Pennie Jones, Colin Sparkes, Alan Stenning, David Stubbs, & Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).

121. DECLARATION OF INTEREST.

121.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

122. APOLOGIES.

122.1 There were apologies from - David Tett, Ron Coatsworth, Sarah Butcher, Karl Wallace, & Debbie Jack.

123. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 12 March 2012 , were accepted as true records and duly signed by the Chairman.

124. MATTERS ARISING.

112.1 May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

125. DEMOCRATIC HALF HOUR.

At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

n.b. - There were 5 members of the public present at the Meeting -

126. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett had given Apologies, but will try to be at the next Meeting.

127. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts referred to last month's Minutes which were not accurate about the forecasts of future developments in the Local Plan, & further consultation will follow shortly. A question from a member of the public about progress of the new Waste Transfer Station was recommended for referral to CC Ron Coatsworth. -

128. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth - Apologies sent -

129.* PLANNING AGENDA for B&WPC Meeting - Monday 16th April 2012

. a) Applications received from WDDC/DDC -

1/D/12/000270 - Hyde Farmhouse, Walditch Road, Walditch - Removal of extractor fan etc ---------------replacement of 2 clay pots to west chimney - Corporate View of the Parish Council is to recommend Approval of Planning Consent.

1/D/12/000267 - Stoneleigh, Walditch road, Walditch - Construction of natural wildlife pond - Corporate View of the Parish Council is to recommend Approval of planning Consent.

1/D/12/000348 - 9 Maple gardens, Bridport - Demolish UVPC shiplap extn. & garage roof . Erect new extn. and garage roof & altering existing steps - Corporate View of the Parish Council is to recommend Approval of Planning Consent.

b) Decisions by WDDC/DCC etc.

1/D/11/001760 - Land Marrowbone lane, Bothenhampton - New agricultural shed & associated landscaping - Refusal -

1/D/11/002047 - Land adjacent East Road - Detached property with dedicated parking - Approval -

WDDC - 1/D/11/001422 - Land to the rear, 3-11A Uplands, Walditch - Change of use of agricultural land to residential garden land - Appeal -

1/D/11/001984 - Barn Corner, Westown - Change of use of land with log cabin for use as artist studio & construct wildlife pond - Withdrawn Application -

1/D/12/000220 - Westerly 10A Bowhayes - Rear extn., convert & extend roof space and replacement garage(revised scheme) - Approval -

130. FINANCE

Receipts - 2350.39 - HMRC - VAT Refund

i) Statement of Current Account as at 31 March 2012 8732.25

ii) Accounts for Payment

Less outstanding cheques as listed :

Cheque
1214 - C T Dobbs - Clerk's March 2012 Salary - 379.08

1215 - HMRC - Income Tax - January to March 2012 - 284.31

1216 - Above & Below Tree Services - 200.00

1217 - C T Dobbs - Office Accommodation - January to March 2012 - 97.50

1218 - Grant to Bothenhampton Village Hall Committee - 1000.00

1219 - Grant to Walditch village Hall Committee - 500.00

1220 - Bridport Town Council - Lengthsman for 6 months 900.00

1221 - CPRE - Subscriptions 2012/13 - 29.00

1222 - David landscapes - Grass cutting - 540.10


Total 3929.99
Balance 4802.26

Proposed for payment by Pennie Jones, seconded by Colin Sparkes , and carried by all Parish Councillors present.

131. * PARISH MATTERS .

- n.b. All items to be introduced by Clerk unless specified on Agenda -

131.1 -Approval of Annual Insurance - 873.99 - Action - for payment at May Meeting -

131.2 - Yellow - No Parking Box - Uplands - Walditch - Action - Clerk to contact DCC Highways -

131.3 - West Dorset Spring Clean - Pennie & Elizabeth - Action - carried out in both Villages -

131.4 - Annual Inspection of Play Areas Reports - Action - Reports with Pennie Jones who will discuss the recommended action with the WDDC Inspector - outcomes to April Meeting - Action - Pennie is progressing recommendations of both Play Area Reports - Action - seeking advice from BTC Surveyor -

131.5 - Lengthsman's duties for April 2012 - Action -

Bothenhampton - strim path by Church -

Walditch - spoil on bank near drain in Walditch Road to be cleared/ Spinners Lane clearance -

131.6 - Annual Audit 2012 - Internal Audit - PC to monitor - Action - Elizabeth Welch to scrutinize End of Year procedures with Clerk on Thursday 5th May 2012 at 0930 -

131.7 - Progress of High Pavement - Action - Clerk's Update for April2012 - Action - DCC Engineer agreed to make short presentation to APM on Monday 14 May 2012 -

131.8 - Consultation on Community Involvement in Snow Clearing - No Action -

131.9 - Quarry Lane Culvert - Action - to be carried out January 2013 -

131.10 - Queen's Diamond Jubilee - Action - Bothenhampton & Walditch Committees have detailed plans in progress -

131.11 - Request to locate & install a Memorial Bench at Bothenhampton Nature Reserve - Action - Clerk to contact DCC Rangers -

131.12 - Crock Lane parking issues - Site visit - 24/4/12 - Action - Bob Dennis agreed to attend -

Proposals for the Parish Matters Agenda of the May 2012 Meeting -

Compound at John Holt Play Area/ Jubilee preparations -

Phone boxes in Bothenhampton & Walditch -

Retention Guidelines for Parish Council Records -

132. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

132.1 - CAB thank you letter -
132.2 - St John Ambulance Letter - No Action
132.3 - Mobile Library Schedules - to Pennie -
132.4 - BLAP -
120.5 - CPRE Journals - to Pennie -

The Annual Parish Meeting will be held in BOTHENHAMPTON VILLAGE HALL on MONDAY 14 MAY 2012 commencing at 6.30 pm & followed by May Meeting of B&WPC..

There being no further business to discuss, the Meeting closed at 8.10 p.m. The Chairman thanked all Parish Councillors for their service to the communities of Bothenhampton & Walditch over the past year.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Monday 16 April 2012 -

Concern was expressed by two Walditch residents regarding the work carried out at the junction of Firch & Bonscombe Lane on Good Friday. Extensive alterations have been made to the junction which appears to provide better access to large vehicles. District Councillor Mark Roberts indicated that he would investigate the matter, although Dorset County Council Highways should be notified.

Robin Stapleton commented that the past 6 years had achieved no improvements in the management of the Sycamore Avenue in Walditch road. The Clerk was requested to contact Senior Tree Officer Graham Cox before the next Meeting. Mark Roberts requested to be kept informed of any developments.