Bothenhampton Village

MINUTES OF BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL WALDITCH, ON MONDAY 11 September 2017.

Present: Bob Dennis(Chair),Alan Stenning(Vice Chair), Ian Bark, Ed Hanson, & Colin Sparkes.

In attendance: Chris Dobbs (Clerk).

34. DECLARATION OF INTEREST.

34.1 - To remind Parish Councillors that if a matter arises at a Meeting which relates to an interest in Appendix A of the Code of Conduct adopted by resolution of B&WPC on Monday 9th July 2012, then the member shall not participate in a discussion or vote on the matter. Where a matter arises at the meeting which relates to Appendix B of the Code of Conduct, then the member shall withdraw from the Meeting. Where a matter arises at a meeting which relates to a financial interest of friend, relative or close associate, the member concerned shall disclose the nature of the interest and withdraw from the meeting.

35. APOLOGIES.

35.1- There were apologies from - Geoff Matthews, & Elizabeth Welch.

It was noted that Andy Taylor has been absent & not given apologies for at least 6 Meetings -
Nb - have consulted with DAPTC & Standing Orders re withdrawal as Parish Councillor - see LCA 7.10 - H Persistent Absence -

36. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meetings of Bothenhampton and Walditch Parish Council held on Monday 10 July 2017, were accepted as true records and duly signed by the Chairman.

37. MATTERS ARISING.

26.1- May 2017 - 1 to 11, June - 12 to 22, July - 23 to 33, August - no Meeting, September - 34 to 44, October - 45 to 55, November - 56 to 66, December - no Meeting, January 2018 - 67 to 77, February 2018 -78 to 88, March 2018 - 89 to 99, & April 2018 - 100 to 110. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

38.DEMOCRATIC HALF HOUR.

At 7.02 pm the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's Agenda, there being no further matters raised.

n.b. - There were 3 members of the public present at the Meeting.

39. REPORT BY WDDC COUNCILLORS FOR BRIDPORT SOUTH.

Dave Rickard - mentioned Delegation of Powers and its possible effect regarding Parish Councils, a Planning Enforcement Meeting with Oliver Letwin, the proposed Pedestrianisation of South Street, and the "great success ", of Superfast Broadband provision in West Dorset.

40. REPORT BY DCC COUNCILLOR -

Ros Kayes - Indicated that DCC were considering the provision of a Community Bus to replace local cut services - to possibly form a Bus Club to overcome possible donations to service.

Suggested that colleagues reported potholes directly to DCC -

41.* PLANNING AGENDA for B&WPC Meeting - Monday 11 September 2017.

a) Applications received from WDDC/DDC -

WD/D/17/001471 - 1 Uplands, Walditch - Erect single storey side extension & demolish existing garage & erect garden room. The Corporate View of the Parish Council is to recommend Approval of Planning Consent.

WD/D/17/001770 - Skimmimg Stone, 2 Marsh gate Bridport DT6 4JQ - Loft conversion including new dormer windows to frontage, single storey rear extension, change of external finishes & associated works. - PC delegated Corporate View for Planning consideration to Colin Sparkes.

b) Decisions by WDDC/DCC etc.

WD/D/17/000874 - Blossoms, Quarry Lane, Bothenhampton - Approval -

APP/F1230/W/17/3168071 - Land adjacent to 18 Slades Green -
- Approval dismissed -

WD/D/17/001031 - 26 Uplands, Walditch - Approval -

WD/D/17//001471 -1 Uplands, Walditch - Approval -

WD/D/17/001038 - 26 Manor Fields, Bridport - Approval -

42. FINANCE AGENDA - B&WPC MEETING - Monday 11 September 2017.

Receipts - None -

i) Current Account as at 31 August 2017 - Ł21027.42

ii) Accounts for Payment

Less outstanding cheques as listed :-

Cheques Ł

1568 - David Landscapes Limited - 401.73 * Paid 11/8/17

1569 - Clerk's July & August 2017 Salaries - 889.26

1570 - Walditch Village Hall - Hall Hire - 15.00

1571 - Walditch Village Hall - Neighbourhood Plan - 20.00

1572 - DAPTC Annual Subscription - 735.35

1573 - Forest & Tree Care Ltd - 480.00 (inc. VAT)

1574 - John Bright Fencing Ltd - 26.40 (inc. VAT)

1575 - Open Spaces Society - Annual Subscription - 45.00

1576 - BDO LLP Annual Audit - 240.00(inc.VAT)

1577 - TalkTalk Business - Broadband Annual Sub - 210.38(inc.VAT)

1578 - David Landscapes Ltd -Grass cutting - 597.20

1579 - A Preston - Notice Boards repairs - 360.00

Total - Ł3618.59

Balance - Ł17408.83 Invoices Initialled,& Cheques as listed were proposed for payment by Ian Bark, , seconded by Colin Sparkes, and carried by all Parish Councillors present.

43. * PARISH MATTERS - for B&WPC Meeting - Monday 11 September 2017.

- n.b. ll items to be introduced by Clerk unless specified on Agenda -

43.1 - Review of Standing Orders & Financial Regulations -

Action at July Meeting - Standing Orders & Financial Regulation reviewed - to be available at all Parish Council Meetings for reference.

Action at September Meeting -informed previous absent Members of availability of Standing Orders & Financial Regulations at all Meetings.

43.2 - Lengthsman's duties, Guidelines for September 2017 -

Bothenhampton -

* Construct steps to provide easier access from Footpath 5/14 to Bowhayes -
Nb -contacted DCC, Bowhayes is private road - requested DCC does estimate of cost - nb - not received to date -

Monthly Inspection of John Holt Play Area -
- Including Picnic Tables, gate mechanism, & Safety Surfaces -
- Ivy cleared from wall - safety surface to be cleaned -

Hollow Way - Lower bank to be strimmed -

Tony's Track, adjacent to Westown, to be cut back -

Walditch - Spinners Lane - Chimney Report - WDDC Building Control to be contacted re site clearing - NB - possibly to be completed by Lengthsman -

*Site inspection of Spinners Lane - drain outlet to be cleared -

Site inspection of John Gundry Play Area, & bin emptying if necessary -
Strimming of various sites as listed in Work Record.

43.3 - Bridport Area Neighbourhood Plan -

Action at July Meeting -Informed PC of letter regarding Local Green Space Designation - ie - Walditch Village Green & Jellyfields LNR

Action at September Meeting - Ian commented that Post Consultation was achieved from good delivery of leaflets, & well attended surgeries. Mentioned state of housing stock, & date of Final Phase meeting at Town Hall on Friday 27 October, with a referendum to follow after this date.

43.4 - Review of cover arrangements for Clerk -

Action at July Meeting - Wednesday 6 September at 09.00 - nb -Ian away in October -

Action at September Meeting - Confirmed Wednesday 27 September as the next review date.

43. 5 - Condition of Parish Notice Boards -

Action at July Meeting - The PC accepted the estimate of Ł360 total for the repair & maintenance of the Parish Notice boards in Walditch, Pasture Way, & adjacent to the Crown Roundabout. Colin Sparkes was requested to inform Mr Preston, & instruct him to go ahead. Invoice to be presented for payment at the September Meeting.

Action at September Meeting - Satisfactory repairs carried out & accounts rendered -

43.6 - Information Notices for Payhones in Bothenhampton & Walditch -

Action at July Meeting - Review at September Meeting -

Action at September Meeting - No reports made -

4

3.7 - Play Areas Inspection Reports 2017 - Action at July Meeting - Ian Bark to review John Holt Play Area Report, & Ed Hanson the John Gundry Play Area Report. Both Reports to be presented to the September Meeting.

Action at September Meeting - Ed Hanson presented detailed comments on repair schedule needed for John Gundry Play Area. John Holt Play Area review to next Meeting -

43.8 - Audit for the year ended 31 March 2017.

Action at September Meeting - PC informed of the satisfactory conclusion of the Audit for the year ended 31 March 2017.

Proposals for Parish Matters Agenda - October 2017 Meeting -

44. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
44.1 - CPRE Journals - to Ian -
44.2 - DAPTC AGM _ Saturday 4 November 2017 - for July Meeting - for September Meeting - PC informed -
44.3 - New Transport Services - PC informed -
44.4 - Axe Valley Ring and Ride - PC informed -
44.5 - PC Insurance Policy - PC informed of impending changes -
44.6 - Thank you letter - read to PC -

44.7 - Community defibrillator - PC to pursue feasibility - The next Parish Meeting of the Parish Council will be held at BOTHENHAMPTON VILLAGE HALL, on MONDAY 9 October2017, commencing at 7.00 pm.

There being no further business to discuss, the Meeting closed at 8.45 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR

Monday 11 September 2017 -
Valerie Barnes presented an outline of her concerns regarding parking by people using the Village Hall in Walditch. Apparently, there is a piece of ground within the right hand side of The Real Tennis Court grounds which could be made suitable and is not regularly used. It is estimated that about 10 cars could be accommodated in what is now a rough grassy area.
When the Grant from the Sports Lottery for restoration of the Real Tennis Court was made, there was an understanding that it should benefit the community. A paper was given to all Parish Councillors present at the Meeting, and Valerie asked if the PC could support an approach to The Bridport and West Dorset Sports Trust. The Chair & Parish Councillor agreed to consider the request.
Robin Stapleton mentioned a defective Finger Post Sign in Lower Walditch Lane -
Site clearance of Vodafone Mast in Walditch was recommended -