MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH, ON MONDAY 14 September 2009 AT 7 P.M. , Present: Robert Dennis(Vice Chair),Audrey Pearson, Debbie Jack, Colin Sparkes, David Stubbs, Peter Tobutt, & Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).

46. DECLARATION OF INTEREST.

46.1 To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. This may be a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

46.2 The Chairman will withdraw from leading the PLANNING AGENDA, as he is a member of WDDC Development Control Committee, and this part of the Meeting is to be led by the Vice Chairman, or a Parish Councillor nominated by the Chairman.

47. APOLOGIES.

47.1 There were apologies from - Karl Wallace(Chair), Pennie Jones, & District Councillor Mark Roberts.

48. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 10 August 2009, were accepted as a true record of the Meeting and duly signed by the Chairman.

49. MATTERS ARISING.

49.1 Numbering of Minutes from May 2009. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to45, September - 46 to 57, October - 58 to 69, November - 70 to 81, January 2010 - 82 to 93, March 94 to 105, April 106 - 117. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

50. DEMOCRATIC HALF HOUR.

At 7.06 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.35 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

51. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett commented on the following points : -

1. Town Roundabouts: With the support of your Council's Clerk, I am hopeful that at very long last some movement will shortly be made in bringing some colour into the Town Roundabouts, and I shall be reporting further on this as soon as the Highways Agency approves a scheme of planting.

2. Church Hayes Farm, Bothenhampton: An Appeal has been lodged with the Planning Inspectorate against the District Council's Refusal, and it is necessary to get all representations in by the 30 September.

3. South West Quadrant: The District Council cannot appeal against the Refusal. However, Haywards are to consider their position and are taking legal advice, and I should know soon which course of action they are to take.
I can say that both avenues of funding for the regeneration of the South West Quadrant have been closed, which is , of course, very concerning. Again, I will keep you posted of events.

52. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts gave his apologies as he was unable to attend the Meeting.

53.REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Ron Coatsworth commented on the closing of the Women's Refuge, and that DCC was putting the money into Community Services. He spoke about an example of outreach work, where a mother and 4 children were able to move back to their own home after the husband had been evicted.
Ron also talked about a 10% Annual reduction in funding, and the organization of the Health Scrutiny Committee.

54.* PLANNING AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL - Wednesday 9 September 2009.

a) Applications received from WDDC/DC :-

Appeal - Change of use of agricultural buildings to touring caravan & boat storage - APP/F1230/A/09/2110720/NWF - additional comments(three copies), by 30 September 2009 - see Parish Matters - 56.3 - additional comments to Risk Assessment Report & letter covering - AONB, concern about further Planning Applications for security fencing & lighting, towed caravans & boats being additional to farm vehicles, that any Planning Conditions would not be upheld, & further information about the status of Churchayes. All these points to be prepared in a letter to the Planning Inspectorate by 30 September 2009. Action - Clerk requested to prepare Report & letter.

CA/09/00257 - 5 Hyde Cottages, Walditch - to reduce 1 Beech tree by 15%. Action - no comments

1/D/09/000684 - 20 Lansdowne Road - Demolish garage& store. New extensions - minor amendments - originally approved. - No Action

1/D/09/001332 - 59 East Road, Bridport - single storey extensions - adjoining Parish. Action - to Colin Sparkes for consideration.

b) Decisions by WDDC/DCC etc.

1/D/09/001017 - 4 Mount Joy, Bridport - Conservatory, roof conversion & 2 dormer windows - Approval.

1/D/09/001075 - 37 Main Street, Bothenhampton - install 2 solar panels - Approval.

55. * FINANCE AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL - Wednesday 9 September 2009.

Receipts - Nil

i) Statement of Current Account as at 31 August 2009 - 7,616.59

ii) Accounts for Payment

Less outstanding cheques :-

30/8/09 - Open Spaces - 1032 - 40.00
Bothenhampton Village Hall - 1033 - 800.00
Bothenhampton Village Hall - 1034 - 24.00
WDDC - 1035 - 46.00
BDO Stoy Hayward 1036 - 356.50
Clerk's Salary 1037 - 352.43
Clerk's Expenses 1038 - 65.54
David Landscapes 1039 -831.75

Total - 2516.22
Balance 5100.37
Proposed for payment by Colin Sparkes, seconded by Bob Dennis, and carried by all Parish Councillors present.

56. * PARISH MATTERS AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL - Wednesday 9 September 2009.

56.1 - Audit 2009 - Issues Arising - Review of Risk Assessment. Action - Risk Assessment Policy to Bob Dennis for consideration - to Report to October Meeting. Budgetary Process - Action - Clerk to arrange regular review of actual income and expenditure against the budgeted income and expenditure - to Report progress to the October Meeting.
56.2 - Reviews of - Financial Regulations - Child Protection - Standing Orders - Insurance Policy - Completed Reviews to October Meeting. Action - Financial Regulations to Elizabeth Welch - Child Protection to Pennie Jones - Standing Orders to David Stubbs(advised that new version was about to be published) - nominated Parish Councillors to Report to October Meeting. Colin Sparkes requested to review Parish Council Insurance Arrangements - to be advised by Clerk at October Meeting.
56.3 - Parish Council response to Appeal - see details in 54 Planning.
56.4 - Clerk - request for Cilca Training Grant. Action - Approved by PC
56.5 - Visit by Oliver Letwin in Autumn - Action - Clerk presented Friday 30th October 2009, as being a suitable date for his visit to Bothenhampton. Cannot confirm until the MP's Office is open in September.
56.6 - Sycamore Avenue, Walditch - Review of developments. -Action -Clerk requested to contact the Enforcement Officer with detailed concerns
56.7 - Homewatch Initiative - Action - Clerk to contact volunteer Co-ordinator before the next Meeting date of Monday 14 September 2009. - Action - Trevor Golds has been contacted both by myself and the Police with a view of being Co-ordinator for Bothenhampton.
56.8 - Valley View Amenity Area - Action - the matter of children playing in the Area was discussed, and a number of Councillors requested that the Clerk seek an estimate of suitable notice board costs to present to next Meeting. - Action - carried to next Meeting
56.9 - Honours List - Action - Clerk advised to contact Community Service - Mary Penfold ? Action - carried to next Meeting.
56.10 - Dorset & Somerset Air Ambulance - Action - Clerk to contact Organiser of Fund Raising to arrange meeting. No Action
56.11 - Lengthsman' Scheme - Support - Action - Clerk to contact Bridport Town Council for further information - to next Meeting. Action - awaiting guidance from BTC.
56.12 - New Councillors Training - update. Action - Action - Colin Sparkes, Debbie Jack, Pennie Jones, & Audrey Pearson to Seminar on Tuesday 22 September 2009.
56.13 - Grant for St. Mary's Churchyard, Walditch. No Action - to next Meeting.
56.14 - Mobile Library - update re parking. No Action needed
56.15 - BLAP update. Action - reminders to Meeting.
Parish Matters from the Floor - to be placed on the Agenda for the next Meeting.
Peter Tobutt asked for Walditch Highways Matters, including drainage close to the Real Tennis Courts, to be checked with DCC - Malcom Osman 01305 216506. - Action - Clerk.
Colin Sparkes asked for Allotments to be on the October Agenda. Action - Clerk
Elizabeth Welch mentioned the need to cut back the hedge in Lower Walditch Lane, also at the A35 entrance to Walditch Road. Action - Clerk.
Bob Dennis suggested that the footpath leading from Westown to Lake Lane needed attention - Action - Audrey Pearson to investigate.

57.CORRESPONDENCE - to be tabled at Meeting.

57.1 - WATAG Meetings. Action - information to Elizabeth
57.2 - Thanks letter from resident.
57.3 - DCC Environment Open Day.
57.4 - CPRE Journal - Fieldwork. - to Audrey
57.5 - Highways Agency - Connect Review.
57.6 - DCC - Structural Maintenance Programme 2010 - 2011.

The next Meeting will be held in Bothenhampton Village Hall on Monday 12 October 2009 at7.00 p.m.

There being no further business to discuss, the Meeting closed at 9.06 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Mr Lake, who lives at Mount Joy and overlooks the valley containing some of Bothenhampton, and Bothen Hill, complained about the number of bonfires that he had observed over recent weeks. He had made a previous complaint at the July Meeting, and had been advised to contact WDDC Environmental Health. Both Eileen Harding and Parish Councillor Bob Dennis, gave their full support to the concerns expressed and cited arguments towards encouraging the prevention of bonfires. The Clerk shared a leaflet about Garden Bonfires obtained from WDDC, which had a section on Bonfires and the Law. Parish Councillor Colin Sparkes, as Chair of the Bridport Gardening Club and Allotments Association, also advised against the use of bonfires, but pointed out that the removal of garden waste by any other means than a bonfire was sometimes very difficult. The view of the Parish Council was repeatedly sought to try and initiate some advice/leaflets to local residents. A comment came from the floor that enough had been said about bonfires - 24 minutes had been given to the subject. Mr Lake left the Meeting at 7.30 p.m.

Robin Stapleton expressed further concern about the sycamore avenue of trees in Walditch. He was assured that a Review of Developments was on the Agenda for Parish Matters.