Bothenhampton - Parish Council minutes for September 2008

MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH ON MONDAY 8TH SEPTEMBER 2008 AT 7 P.M. ,

Present: Bob Dennis (Vice Chair), Audrey Pearson, Colin Sparkes, David Stubbs, & Peter Tobutt.
In attendance : Chris Dobbs (Clerk).

APOLOGIES.

45.1 To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillors home.

45.2 Apologies were received from David Tett, Mark Roberts, Karl Wallace, Pennie Jones, & Elizabeth Welch.

46. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 11 August 2008, were accepted as a true record of the Meeting and duly signed by the Chairman.

47 MATTERS ARISING.

47.1 Numbering of Minutes from May 2008. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to44, September - 45 to 55, October - 56 to 66, November - 67 to 77,etc. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

47.2 Walditch Ward - Action - reminder to Meeting of one vacancy.

48. DEMOCRATIC HALF HOUR.

At 7.03 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.15 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

49. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett submitted apologies - e mailed re complaints about use of red tiles in Application 1/D/08/002057.

Karl Wallace had previously submitted apologies.

50. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts submitted apologies.

51. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Had the opportunity to greet the successful Olympic Sailors at the recent Weymouth Victory Parade.
Weymouth Relief Road - awaiting public enquiry results - Police spending money on security arrangements for 2012 Olympics.
DCC have recently published a Scrutiny Report both in complete and shortened form. Parish Councillors should soon have access to the Report which has been compiled by an informal Panel in the style of a Select Committee. The Committee has looked at a range of areas, including - Hospital Admissions and Primary Care Trusts.
Colin Sparkes asked a question regarding the possible dueling of the railway line between Wool and Weymouth. Ron was not aware of any decision to further increase railway traffic, although it was pointed out that a half hour service was generally available between Weymouth and Waterloo.

52. PLANNING

a) Applications received from WDDC/DC :-

1/D/08/001423 - 2 Pasture Way - erect conservatory - supported Application.

1/D/08/001566 - 58 Gundry Road - erect two storey extn - supported Application.

1/D/08/001541 - Blueberry |Hill Farm, Walditch - change of material etc - supported Application.

CA/08/00240 - Spring Hayes - to fell 1 Eucalyptus + 3 branches from Thuja - no comments.

1/D/08/001670 - Hillside House, 3 Crock Lane - Develop land by erection of 3 detached bungalows with associated garaging. Modify vehicular access - Objected to Application - no measurements given.

b) Decisions by WDDC/DCC etc.

1/D/08/001227 - 16 Maple Gardens - Erect Conservatory - Approval.

1/D/08/001216 - 7 Nordons - Erect dwelling and create car parking spaces - Approval.

1/D/08/002057 - 9 Mount Joy - concerns about Design and Access statement - see letter attached from adjacent resident.

53. FINANCE

i) Statement of Account as at 31 August 2008 - Ł2553.77

ii) Accounts for Payment.
968 Bothenhampton Village Hall Ł21.00
969 David Landscapes Ł603.36
970 BDO Stoy Hayward Ł370.13
971 Clive Green Ł85.76
972 Clerk's Salary Ł314.21
973 Clerk's Expenses Ł25.98

Approved for payment by Colin Sparkes, seconded by Audrey Pearson, and carried by all Parish Councillors present.

54. PARISH MATTERS

Agenda 54 - Parish Matters. - tabled at Meeting on Monday 8 September 2008.

54.1 - Parish Councillors Areas of Responsibility - Action - Parish Councillors.
Clerk should be able to complete after consultation with some individual Parish Councillors before the October Meeting.

54.2 - The adequacy and effectiveness of Internal Audit - Action Elizabeth Welch. - ( Elizabeth had given apologies for the Meeting).

54.3 - John Gundry Play Area, Walditch - Action to include - reporting positive feedback, weekly & Annual Inspections, raking of site. Etc. Helen Sawyer, from Friends of John Gundry Play Area, has arranged a Meeting at 5 Hyde Cottages, Walditch for Wednesday 1st October at 8 p.m. - would like PC rep. to attend.
The Annual Inspection of both John Gundry Play Area, and John Holt Play Area - Action - Pennie Jones.
Clerk has arranged for DCC Inspection of both Play Areas - Pennie Jones to co-ordinate visits.

54.4 John Holt Play Area - update - David Stubbs.
David reported that new Goal Posts have been fitted(costs Ł230), and are already in use. Letters of thanks proposed for W. Barclay - Edwards Nets, and Peter Gough, who organized the fitting with the professional support of Clive Green(Ł85).

54.5 Annual Return plus issues arising from Audit 2008 - Action - Clerk.
The Annual Return was approved and accepted by Parish Council. The main issue arising from the Internal Auditor was the need to provide a monthly Financial Statement to Parish Councillors on a monthly basis. Clerk has arranged for further EXCEL Training to put the Parish Accounts on computer. Parish Council approved the financing of EXCEL Training at Ł26 per hour.

54.6 Allotments waiting list - Action - Clerk.
Colin Sparkes(Allotments Officer), requested that Clerk write to Bugler Family at Church Hayes Farm, regarding a request from the Parish Council to lease land for Bothenhampton Allotments.

54.7 Bothenhampton Conservation Area - update - Action - Clerk.
The results of the May to July Consultation, and the Officers recommendations are proposed to be considered be the WDDC Policy Scrutiny Committee on 23 September 2008. This committee item will then be later referred to the Executive Committee in October/November 2008.

54.8 Keeping the red telephone box - Action - update from Clerk.
Clerk instructed to make further investigation regarding the possible purchase of the BT box in Bothenhampton. No request was made regarding the Walditch BT box. Roger Ffooks, Chair of Bothenhampton Residents Association, gave a verbal indication that the Association would support the maintenance of the BT box.

54.9 Connecting Dorset - Action - further consideration by Village Hall Committee/ Holy Trinity Church. Refer to Minute 10.3 May 2008.
After some debate, it was concluded that the annual funding and provision of Broadband, within the Connecting Dorset Project, was a Village Hall matter.

54.10 Homewatch Meeting provisionally planned for 28 October 2008, in Bothenhampton Village Hall. Clerk to liaise with PCSO Poppy Wheeler.
Action - to seek approval for funding Hall Hire and postage - Clerk to update.
Parish Council approved funding for a Village Hall Meeting of Homewatch, and for the Clerk to inform known volunteer co-ordinators of Meeting date by letter.

55. CORRESPONDENCE - to be tabled at Meeting.

55.1 LCR - Journal of NALC - article about Open Spaces to Pennie Jones.
55.2 Fieldwork - Journal of CPRE - to Audrey Pearson.
55.3 BLAP - Agenda & Newsletter.
55.4 WDDC - Standards Agenda.

The next Meeting will be held in Bothenhampton Village Hall on Monday 13th October 2008 commencing at 7 pm.

There being no further business to discuss, the meeting closed at 8.30 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Robin Stapleton commented on :-
1 - that a litter bin, half way up Walditch Road, had not been emptied and was full.
2 - The Horse Chestnut Tree on Walditch Village Green was continuing to give cause for concern. The Royal Horticultural Society were unable to diagnose from photographs, but Robin is taking a sample of the tree on his next visit to Wisley.
3 - Re Homewatch - the County Co-ordinator, Malcom Davenport, was leaving post and there are no plans by Dorset Police to replace him