Minutes of the Bothenhampton and Walditch Parish Council Meeting held in the Village Hall, Walditch on Monday 9 September 2002.
Those present for the monthly meeting were: - Mrs.Regan [Chairman] Mr.Matthews, Mr.Harrison, Mrs.Clements, Mrs.Sawyer, in attendance M.C.Farnham [Clerk] Rear Admiral Pritchard, Mr.Coatsworth
Mrs.England, Professor Eastham
2 MINUTES OF THE PREVIOUS MEETING
The minutes of the previous meeting held on the 5 August 2002 having been circulated to all members were accepted as a true record of the meeting and duly signed.
3 MATTERS ARISING
4. REPORT BY DISTRICT COUNCILLOR REAR ADMIRAL PRITCHARD
Rear Admiral Pritchard confirmed that on this occasion he had nothing to report.
5. REPORT BY COUNTY COUNCILLOR Mr.COATSWORTH
Mr.Coatsworth reported on the new partnership between the County Council and District Councils in relation to the provision of help and support to people in need. The committee overseeing this is made up of 12 Councillors 6 from the County County and 6 representing the District Councils.
6. DEMOCRATIC HALF HOUR
At this point the meeting was adjourned to enable members of the public to air their views on matters of local interest. The meeting then re-convened to complete the Council’s agenda.
7. PROVISION OF SEATS
Mrs.Regan reported that she had obtained further prices for the seats and following a short discussion on the matter it was proposed by Mr.Matthews and seconded by Mrs.Clements that 2 seats should be purchased from Groves at a cost of £ each. One to be sited near the Church at Bothenhamton to replace the existing seat. The other to be sited at the open space area within the Lower Walditch development. This was agreed by all the other Councillors.
Action, Mrs.Regan to confirm requirements with Groves.
8. RECRUITMENT OF MAGISTRATES
The Clerk referred to the letter received from The Lord Chancellor’s Advisory Committee on Justices of the Peace for Dorset concerning the recruitment of Magistrates, the contents of which were noted.
9. DEFRA PARSISH & TOWN COUNCILS TO RETAIN ROLE IN PLANNING
The Clerk referred to the letter received from DEFRA on the role of Parish & Town Councils in the Planning process, the contents of which were noted.
10. WDDC GOOD PRACTICE GUIDE FOR DEALING WITH PLANNING MATTERS
The Clerk referred to the letter received from WDDC concerning the good practice guide for dealing with planning matters and the Clerk gave each Councillor a copy of the guide.
11. OPEN SPACES SOCIETY RENEWAL OF ANNUAL SUBSCRIPTION
The Clerk informed the meeting that the annual subscription was due if they wished to continue to be members of the Open Space Society. Following a short discussion on the matter, it was proposed by Mr.Matthews and seconded by Mrs.Clements that the subscription of £27.50 should be paid. This was agreed by all the other Councillors.
- Applications received from WDDC;
- Application 1/W/2002/1359 The Old Vicarage, Westown, Bothenhampton, demolish existing garage and erect new double garage. Returned “No Comments”.
- Application 1/W/2002/1543 No1 Cross Roads Walditch Bothenhampton erect two storey extension, construct new vehicular 7 pedistrian access together with alterations. Returned “No Comments”.
Applications received from DCC; None
- Decisions by WDDC;
- Application 1/W/2002/0716 Blueberry Hill Farm, Walditch, Bothenhampton erect farm machinery/implement store/workshop. Construct farm track. Permission granted.
- Application 1/W/2002/0924 72 Crock Lane, Bothenhampton erect single storey extension. Permission granted.
- Application 1/W/2002/1038 The Rockery, Old Church Road. Bothenhampton erect single storey extension. Permission granted.
- Application 1/W/2202/1038 21 Pasture Way, Bothenhampton erect detached single garage. Permission granted.
- Application 1/W/2002/1048 Land at Copplestone/Marrowbone Lane, Bothenhampton erect 5 houses with garages and construct new vehicular and pedestrian access. Permission refused.
- Application 1/W/2002/1145 Aysgarth Crock Lane Bothenhampton erect kitchen extension. Permission granted.
- Application 1/W/2002/1154 14Glebe Close Bothenhampton erect proch and erect single storey extension.
- Application 1/W/2002/1061 17 Bowhayes Bothenhampton erect conservatory. Permission granted.
- Application 1/W/2002/1065 21 Crock Lane Bothenhampton erect single storey extension. Permissio granted.
- Application 1/W/2002/1171 10 Crock Lane Bothenhamton erect single storey extension. Permission granted./
Decisions by DCC; None
[a] The Clerk informed the meeting of the current situation.
[b] The following accounts were approved for payment.
 M.C.Farnham Salary for September 2002, £203.54 plus quarterly expenses of £125.48 total of £329.02
 Mrs.Regan towards expenses for August 2002 £5.00
 District Audit fees for Auditing Accounts 2000/2001 £135.00
 Nick David Landscapes grass cutting etc from May to July 2002 £411.25
 West Dorset District Council treatment of bees John Holt Play Area £50.00
It was proposed by Mr.Matthews that these accounts are paid, this was seconded by Mrs.Sawyers and agreed by all the other Councillors.
14. REQUESTS FOR GRANTS
The Clerk referred to a letter received from the Vital Villages Committee requesting a grant of £ 350.00 from the Parish Council towards the cost of carrying the Village Plan. Before the matter could be discussed, Mrs.Regan and Mr.Harrison declared an interest and took no part in the discussions. Following a discussion on this matter it was proposed by Mr.Matthews ans seconded by Mrs.Sawyers that a grant of £ 350.00 should be made, this was agreed by Mrs.Clement being the only other Councillor allowed to vote.
15. VITAL VILLAGES
Mr.Harrison reported that since the last Parish Council meeting the Vital Village Committee had meet on the 6 September 2002 They have now completed the questionnaire, which will be circulated to over 700 households. Two public meeting have also been arranged on the following dates 12 October at Walditch Village Hall and 19 October at Bothenhampton Village Hall. Mrs.Regan also informed the meeting the Mr.Letwin the local MP will be attending one of the open meetings.
16. FOOTPATHS & ROADS
The Clerk informed the meeting that he had received a letter from DCC and they have confirmed that the clearing of weeds on the high pavement in Bothenhampton should take place by the end of October 2002. The gullies in Long Lane were marked for clearance and this work should now have taken place. As regard to the provsion of a traffic mirror opposite Wych Hill DCC have confirmed that they do not recommend their useat Public junctions unless there is an exceptional pattern of personal injury.
17. STREET LIGHTING
Nothing to report.
18. NEIGHBOURHOOD WATCH
Nothing to report
19. CONSERVATION & OPEN SPACES.
The Clerk informed the meeting that he had received a reply dated 6 September 2002 from the Parish Council Solicitors’ concerning our comments on the proposed draft document. Following a lengthy discussion on this matter, it was agreed that the Clerk should reply confirming the following.
 Parish Council agree to proposed covenant on the erection of any structure on the open space in the Lower Walditch development, which they confirmed was over and above the terms of the section 106 agreement.
 Parish Council accepts that it would not be right to hold Betterment responsible for any further drainage improvement to the area as the work they did carry out was in accordance with the requirements of WDDC & DCC.
Action Clerk to write to Parish Solicitor
20. PLAY AREAS
The Clerk confirmed he had received the necessary forms, which have been completed and returned to Salisbury for consideration at their meeting to be held on the 20 September 2002. Mrs.Regan confirmed that the lottery funding of £7,000 and £2,000 for Hanson had been awarded to the Parish Council for the provision safety surfacing under the existing play equipment in the John Holt play area. Work to install the new surface is due to start at the end of September. Mr.Matthews reported that he had at long last been able to speak to someone within the electrical supply company [Western Distribution Ltd.] responsible for the over head cables at the play area in Upper Walditch. He was now awaiting a quotation for the laying of this cable underground. It was hoped that this would be carried out free of charge, this does not now seam to be an option.
21. BRIDPORT REGENERATION AREA PARTNERSHIP MEETINGS
The Clerk informed the meeting that the next scheduled Bridport Regeneration meeting due to be held on the 11 September 2002 had been cancelled.
22. DORSET ASSOCIATION OF PARISH AND TOWN COUNCILS
The Clerk informed the next Western Area Meeting is to be held on the 11 September 2002 at Boardwindsor and gave each Councillor a copy of the August Newsletter.
23. CORRESPONDANCE RECEIVED
[a] From DCC;
[b] From WDDC;
There being no further business for discussion the meeting closed at 8.30m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR
 Valley View Residents Society confirmed that they had held their first annual meeting and are pleased with the way matters had gone in their first year and they thanked Parsih Council in particular Mrs Regan for all her help over the last few months.
Special Meeting of the Bothenhampton & Walditch Parish Council held in the Village Hall Bothenhampton on the 3 October 2002.
Present; Mrs.Regan Chairman, Professor Eastham Vice Chairman, Mr.Matthews, Mrs.England, Mrs.Sawyers. In attendance M.C.Farnham Clerk.
APOLOGIES Mrs.Clements and Mr.Harrision
PROVISION OF ADDITIONAL PLAY EQUIPMENT AT JOHN HOLT PLAY AREA.
Mrs.Regan thanks everyone for attending the special meeting to discuss this matter at such short notice. Mrs.Regan confirm that as work to provide the new safety surface was due to start on the 7 October 2002 this matter could not left until the next monthly Parish Council meeting. Mrs.Regan referred to her note and letter received from a group of parents, copies of which had been sent out to each Councillor with the agenda for this meeting. Mrs.Regan confirmed that funding for the new safety surface had been obtained from the Lottery Grant for All [£7,000] and Hansons [£2,500] making a total of £7,500. The surfacing was costing £7,000, which leaves £500 and Mrs.Regan confirmed that she had confirmation form the two providers of grant that it would be in order for the Parish Council to use any surplus money to provide additional play equipment for the area concerned. The group of parents had indicated that the would like to see a piece of equipment called a “stock and Stadia” costing £580 be provided. Therefore the proposal is to provide this item with the Parish Council providing the sum of £80 towards its cost. Following a short discussion on this matter, Mr.Matthews proposed that the Parish Council provide the £80 towards the cost of the “stock and Stadia” this was seconded by Mrs.Sawyers and agreed by all the other Councillors.
There being no further business for discussion the meeting closed at 6.45am.