MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON , ON MONDAY 10 OCTOBER 2011. Present: Bob Dennis(Chair), Karl Wallace( Vice Chair), Sarah Butcher, Debbie Jack, Pennie Jones, Colin Sparkes, Alan Stenning, David Stubbs, & Elizabeth Welch.
In attendance: Chris Dobbs (Clerk).

61. DECLARATION OF INTEREST.

61.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

62. APOLOGIES.

62.1 There were apologies from - Pennie Jones, Ron Coatsworth, & Sarah Butcher.

63. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 12 September 2011, were accepted as true records and duly signed by the Chairman.

64. MATTERS ARISING.

May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

65. DEMOCRATIC HALF HOUR.

At 7.06 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.06 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.
n.b. - There was 1 member of the public present at the Meeting - At 7.07 p.m.the Meeting was again adjourned to enable 2 late members of the public to air their views on a matter of local interest. At 7.17 p.m. the Meeting re-convened to complete the Council's agenda.

66. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett gave the following Report :-
We are beginning to prepare the New Corporate Plan.
This will set out the District Council's priorities for the next four years from 2012 to 2016, and it is intended to consult thereon early in 2012.
As regards Business Rates, although collected by the District Council, these at present go to central government. However, in the future, it is intended that they be retained by the District Council. Currently, the District Council is in consultation with the government with a planned implementation date of the 1st April 2013.
However, it is too early as yet to know how this change will impact on the current central government grant mechanism.
Affordable Housing will, undoubtedly, remain one of the District Council's top priorities.
Nearer to home, I understand it is the Developer's intention to submit a third Planning Application for the South West Quadrant the week beginning th 17th October 2011.

67. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts - commented on the parking problem at Dorchester. There is good use of the Park & Ride service, both at Dorchester & Weymouth. Thirty seven coach parking spaces have recently been freed up, giving additional car parking spaces on non market days.

68. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth - Apologies -
Karl Wallace - commented on the impending stopping of Day Surgery at Bridport Hospital, also the closure of cardiology & orthopedics clinics -
Visibility of Broomhills site, proposed Waste Transfer Station, is of some concern. Chair, Bob Dennis, asked if traffic lights could be positioned on a trial basis for a year to provide a traffic flow survey -
Karl mentioned that Day Centres may be privately run in future years, and reported that School Crossing Patrols had been saved

69.* PLANNING AGENDA.

a) Applications received from WDDC/DDC :-

1/D/11/001397 - Certificate of lawfulness - 12South Lawns, Bridport - the PC noted the Certificate of lawfulness -
1/D/11/001422 - Land to the rear, 3-11A Uplands, Walditch - Change of use of agricultural land to residential garden land associated with no's 3,5,9,11 & 11A Uplands - Corporate View of Parish Council by 1 vote to recommend Approval of Planning Consent -
1/D/11/001391 - Hyde Farmhouse - Amended Plans for information - No Action needed -
1/D/11/001552 - 17 Crock Lane - Single storey extn. - Corporate View to recommend Approval of Planning Consent -
1/D/11/001545 - 31 Pasture Way - Replacement porch - Corporate View to Recommend Approval of Planning Consent -
1/D/11/001489 - 3 Hill View, Walditch - Two storey extn. - Corporate View to recommend Approval of Planning Consent -

b) Decisions by WDDC/DCC etc.

1/D/11/001175 & 1/D/001176 - Cosy Cot, Main Street, Bothenhampton - Demolish rear extensions & replace with new extension - Refusal -
1/D/11/001313 - 2 Valley View, Gundry Road - Single storey rear extn. - Approval -
TP/11/00332 - Burton Road - 5 Horse Chestnuts - crown clean etc - Confirm that work can be carried out -
1/D/11/001323 - 3 Wych Hill - Alterations & addition of dormer window -

Approval -

1/D/11/001297 - 27 Bowhayes, Bridport - Single storey extn. & alterations - Approval -
CPRE - How to respond to planning applications - to PC -

70. FINANCE.

Receipts - September Precept 12382 -
i) Statement of Current Account as at 30 September 2011 19,860.36
ii) Accounts for Payment
Less outstanding cheques as listed :
Cheque 1186 - DCC - Street Lighting - 4th install. of 5 - Net 3314.89,VAT 580.11 - 3895.00
1187 - C T Dobbs - September Salary - 379.08
1188 - C T Dobbs - Office Accommodation -July to September 2011 - 97.50
1189 - HM Revenue & Customs - July, August, September Tax - 284.31
1190 - BTC - Lengthsman payment Net 750, VAT 150 - 900.00
1191 - David landscapes - 626.77
1192 - Forest & Tree Care - Net 400, VAT 80 - 480.00
1193 - Index Direct - Net 1462.50, VAT 292.50 - 1755.00

Total 8417.66
Balance 11442.70

Proposed for payment by Elizabeth Welch, seconded by Colin Sparkes, and carried by all Parish Councillors present.

71. * PARISH MATTERS.

- n.b. All items to be introduced by Clerk unless specified on Agenda -
71.1 - Woodland Area - John Gundry Play Area - Action - Clerk to contact WDDC Senior Tree Officer, Graham Cox, to suggest future site visit -
71.2 - Jellyfields and Bothenhampton LNR's -Previous Action - Update from Meeting of Sub Committee 10/10/11 - Public Meetings provisionally booked at Walditch Village Hall on Monday 17th October 2011 at 7 p.m. , and Bothenhampton Village Hall on Monday 24th October at 7 p.m. - nb - concern about the safety of the Lime Kiln at Bothenhampton Nature Reserve was expressed - Action - It was decided not to have the planned public meetings, as the Sub Committee are supporting the purchase of both sites by DCC Countryside Rangers from WDDC - A meeting with Lawrence Weston from DCC has been arranged for Monday 14th November 2011 at 2 p.m. -
71.3 - Requests for additional Grit Bins - update from Clerk - ordered and approved apart from Mount Joy - awaiting delivery - Action - All location sites have been approved by DCC, and positioning/filling of Grit Bins is planned to commence as soon as practically possible - n.b. While a Grit Bin was purchased for Mount Joy, it will not be located or filled by DCC as it is a private road - residents have received the Grit Bin from the PC, and are responsible for positioning and filling as required -
71.4 - Higher cuts to Verges in Lower Walditch Road, & Hollow Way, Bothenhampton - Action - to request that County Councillor Ron Coatsworth pursues concerns - No Action - Ron Coatsworth Apologies - Action - see notes re Democratic Half Hour -
71.5 - Lengthsman's duties for October - Kevin returning to work this week - Bothenhampton & Walditch Day on Wednesday - Action - Is standing by to assist with location of Grit Bins -
71.6 - Chestnut Tree, The green, Walditch - Action - site meeting to be arranged with Clerk. Robin Stapleton, & Forest & Tree Care -
71.7 - Progress of High Pavement - Clerk's Update for October - Action - The Scheme Engineer, Claire Parrott, is continuing to liaise with detail of developments as they arise -
71.8 - Review of de restricted 30 m.p.h. limit through Walditch Village - Action - Alan Stenning has requested a sharing of concerns with DCC Road Safety Unit - 01305 225196 - Action - Clerk requested to make further enquiries for next meeting -
71.9 - Allocation of Areas of Responsibility for 2011/12 - Action - for November Meeting -
71.10 - Queen's Diamond Jubilee - Action - Pennie Jones requested consideration that PC could make a presentation to all children under 13 in Bothenhampton & Walditch to commemorate the Queen's Diamond Jubilee in 2012 - further discussions needed at November Meetings - suggest 500 in Budget for each village -
71.11 - Proposed Travellers Site in Walditch - No Action as the PC understands that proposal for Lilac Farm has been withdrawn -
71.12 - PC Civic use of The Bridge - 50 donation ? - Action - PC considered that a 50 Annual donation be granted to The Bridge -
71.13 - Community Action Grant - Action - Information passed on to Karl Wallace -

Proposals for the Parish Matters Agenda of the November 2011 Meeting -

From Colin :- 1. Sunken Road, Crock lane junction with Bowhayes -
2. Parish Neighbourhood Plan for Bothenhampton & Walditch -

72. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

72.1 - Community Planning documents - Action - to Colin -
72.2 - Parliamentary Constituencies - Action - to Colin -
72.3 - RHS letter - Action - to Colin -
72.4 - 2012 Volunteers in Weymouth - Action - to PC -
72.5 - Dorset Police Enquiry Review - - No Action -
72.6 - Consultation re Day Care Services - Action - to Karl -
72.7 - West Dorset Partnership Annual Assembly - Action - to Debbie -
72.8 - SLCC letter - Action - to Chair, Bob Dennis -
72.9 - Open Spaces Society - Action - to be passed on to Pennie at next Meeting -

The next Meeting will be held in Bothenhampton Village Hall on Monday 14 November 2011, commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 8.40 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

The owner of Lilac Farm, Rowley Moores, which was shortlisted for a future Travellers Site, attended the Meeting and expressed concern about the workings of WDDC & DCC with regard to their approach on matters of publicity & planning. While he understood that Lilac Farm had now been withdrawn, DCC had failed to consult with him regarding shortlisting, and neither had WDDC carried out any consultation regarding their proposal of Lilac Farm being considered for a Waste Transfer Station. This publicity on two very controversial issues had caused considerable distress to Mr Moores, and there seemed to be no way to detract from the resulting harmful effects.

The Parish Councillors present expressed regret regarding such adverse publicity -

Roger Ffooks made specific referral regarding the failure of DCC to carry out a satisfactory high cut to the overhang vegetation on the bank of Hollow Way. He plans to send a letter to County Councillor Ron Coatsworth about his concerns =