MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 12 October 2009 AT 7 P.M.
Present: Karl Wallace(Chair),Robert Dennis(Vice Chair),Audrey Pearson, Pennie Jones, Colin Sparkes, & David Stubbs.
In attendance: Chris Dobbs (Clerk).
58. DECLARATION OF INTEREST.
58.1 To remind Parish Councillors of the need to make a Declaration of Interest on any
Agenda items where personal or prejudicial interest may arise. E.g. This may be a Grant
request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.
58.2 The Chairman will withdraw from leading the PLANNING AGENDA, as he is a member of WDDC
Development Control Committee, and this part of the Meeting is to be led by the Vice Chairman,
or a Parish Councillor nominated by the Chairman.
59.1 There were apologies from - Debbie Jack, Peter Tobutt, & Elizabeth Welch.
60. MINUTES OF THE PREVIOUS MEETING.
The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on
Monday 14 September 2009, were accepted as a true record of the Meeting and duly signed by the Chairman.
61. MATTERS ARISING.
49.1 Numbering of Minutes from May 2009. Minutes to be numbered sequentially i.e. May - 1 to 11,
June - 12 to 22, July - 23 to 33, August - 34 to45, September - 46 to 57, October - 58 to 69,
November - 70 to 81, January 2010 - 82 to 93, March 94 to 105, April 106 - 117. This is following
the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
62. DEMOCRATIC HALF HOUR.
At 7.04 p.m. the Meeting was adjourned to enable members of the public to air their view on matters
of local interest. At 7.16 p.m. the Meeting re-convened to complete the Council's agenda, there being
no further matters raised.
63. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.
David Tett - The Town Council is supporting the County Council's Lengthsman Scheme.
This a scheme whereby a Lengthsman would undertake odd jobs activities like ad-hoc litter picking, refuse spills, dog fouling, clearing leaf build up or verge overgrowth, minor repairs and local works; and at last Meeting of BLAP, the Partnership agreed that further work should be undertaken to identify the level of support for the scheme as part of the work on clustering.
Such a scheme could see Parish Councils in the area buying into the scheme for the hours they wanted, rather than incurring all the costs themselves.
It is estimated that the annual cost of the scheme would be £25,000.00, of which Dorset County Council would make £10,000.00 available.
64. REPORT BY WDDC COUNCILLOR FOR WALDITCH
Mark Roberts - commented on 2 points - 1 - That he now is a member of WDDC Scrutiny & Emergency Planning Committees, and the view of Parish Councils may well be sought regarding temporary licenses, particularly if they affect local communities.
2- The future of the new WDDC Offices may well lead to consultation at Parish level.
65.REPORT BY DCC COUNCILLOR - RON COATSWORTH.
Ron Coatsworth - is to attend a forthcoming meeting regarding Domestic Violence and the
future of the Women's Refuge Centre, and invited any representations from colleagues.
A Meeting regarding the Gore Cross Site is to be held on Thursday 19 November 2009, and
representations in writing must be made by 31/10/09.
A new development in Social Services regarding payment of monies for care of the elderly with
£23,000 or less in their personal accounts - assessment of needs funding will enable beneficiaries
to choose how they spend the money e.g. - on Day Centre Care, or on a football match.
Karl Wallace mentioned that he was organizing a petition regarding the DCC plan for the removal
of white lines on the Bridport to Weymouth Coastal Road. Karl considered that it was the wrong
road for experiment, and he already had a considerable number of concerned enquires. Eileen Harding
commented that future accidents may prove to be legally challenging if there were no central road markings.
66.* PLANNING AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL. Wednesday 7 October 2009.
a) Applications received from WDDC/DC :-
1/D/09/001507 - 10A East Road, Bridport(adjoining Parish) - Action - to Colin Sparkes 30/9/09. Action - Recommend Approval
1/D/09/001427 - Home Farm House, Main Street, Bothenhampton - Demolish extensions. Convert indoor swimming pool building to a dwelling - Action - to Bob Dennis 7/10/09. Action - Recommend Approval
b) Decisions by WDDC/DCC etc.
None presented to Meeting
67. * FINANCE AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL.
Receipts - September Precept - £8791.50
i) Statement of Current Account as at 30 September 2009 - £5100.37
ii) Accounts for Payment
Less outstanding cheques as listed :-
1040 DAPTC - Councillor Training - £100
1041 DAPTC - Clerk Training - £30
1042 Walditch Village Hall £15
1043 Clerk's Salary £352.43
1044 Clerk's Office Accommodation £97.50
1045 Clerk's Expenses £27.12
1046 Inland Revenue £264.33
1047 David Landscapes £270.05
Total - £1156.43
Balance - £12735.44
Proposed for payment by Karl Wallace, seconded by Audrey Pearson, and carried by all Parish Councillors present.
68. * PARISH MATTERS AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL .
68.1 - Audit 2009 - Issues Arising - Review of Risk Assessment. Action - Reviewed as
satisfactory by Bob Dennis - Clerk to request detailed review at November Meeting.
Budgetary Process - Action - Clerk arranged Finance Sub Committee to consider 2010/2011 Budget
details prior to November Meeting. Committee consists of the Clerk & Parish Councillors Karl
Wallace & Bob Dennis - to meet on Monday 26 October at 7 p.m. at Bothenhampton Village Hall.
68.2 - Review of Child Protection carried out by Pennie Jones. Action - Clerk to add amendments as advised.
Insurance Policy Review - Action - Clerk to contact DAPTC re Insurance Companies, -
review by Colin Sparkes - to report to January 2010 Meeting.
Financial Regulations(FR), & Standing Orders(SO), for Review at January 2010 Meeting - Action - Elizabeth Welch(FR), - David Stubbs(SO).
68.3 - Budget 2010/2011 - Action - Finance Sub Committee to meet on Monday 26 October(see Minute 68.1), with open discussion of the Precept Budget planned for the November Meeting.
68.4 - Visit by Oliver Letwin in Autumn - Action - Clerk confirmed Friday 23th October 2009, as being a suitable date for his visit to Bothenhampton.- Action - Parish Councillors agreed to meet Oliver Letwin at closed meeting, with District & County Councillors invited, on Friday23 October 2009 at 8 p.m.
68.5 - Sycamore Avenue, Walditch - Review of developments. -Action -Clerk has written to WDDC Enforcement Officer with detailed concerns - copies sent to Parish Councillor Debbie Jack & District Councillor Mark Roberts.
68.6 - Valley View Amenity Area - Action - Clerk reported that a warning sign would cost about £90. A vote of Parish Councillors(five against, with one abstention), concluded not to go ahead with the sign for the Amenity Area at the present time.
68.7 - Dorset & Somerset Air Ambulance - No action taken.
68.8 - Lengthsman' Scheme - Action - Clerk requested to invite BTC or Symondsbury Clerk to the November Meeting to further outline Scheme.
68.9 - Grants for Holy Trinity Churchyard, Bothenhampton & St. Mary's Churchyard, Walditch. Action - Parish Councillors present agreed to support a Grant of £900 to each Church(total £18000).
Action - to be presented for payment to November Meeting.
68.10 - Garden Bonfires - from enquiry made in Democratic Half Hour at last Meeting -
Action - for Clerk to enquire with WDDC regarding Advice leaflets, and to enquire if leaflets can be distributed via The Bridge Parish magazine.
68.11 - Allotments - requested to be on Agenda by Colin Sparkes.
No Action taken as no land appears to be available.
68.12 - Jellyfields LNR - latest developments - Clerk reported that he had received an e mail from Lawrence Weston, DCC Countryside Ranger, indicating an imminent Jellyfields Access Improvement and Community Engagement Project, and the Clerk had arranged to attend a site Meeting at Jellyfields on Wednesday 14 October 2009 at 2.30 p.m.. The Clerk had also received an enquiry from WDDC regarding Section 106 monies.
Action - Karl Wallace arranged a meeting with the Clerk for 1030 on Wednesday 14 October 2009, to try and establish questions to ask regarding Section 106 monies held by WDDC on behalf of the Parish Council.
68.13 - BT Payphones in West Dorset - update from WDDC -
Action - Parish Council have instructed Clerk to confirm their support for WDDC to retain its objection to the removal of telephony from the BT telephone boxes in both Bothenhampton & Walditch.
Parish Matters from the Floor - to be placed on the Agenda for the next Meeting.
Budget 2010/2011, Risk Assessment - scrutiny of Policy, Maintenance of Play Areas, Footpaths, BT phoneboxes & list of Meeting dates 2010.
69.CORRESPONDENCE - to be tabled at Meeting.
69.1 - Dorset Waste Forum - Thursday 26/1109 at 9.30 a.m. Bournemouth - Action - to Karl.
69.2 - Carers Strategy - Action - to Karl.
69.3 - Community Flood Archive - Action - to Colin
69.4 - Community Infrastructure - Action - to e mail unable to attend, as Planning Workshop clashes with next PC Meeting on 9/11/09
69.5 - Walditch Speed Limit - Clerk to inform DCC that request still stands.
69.6 - CPRE - AGM 26/1009 - Action - information to Audrey.
69.7 - Christmas Refuse Collections - Action - for information only.
69.8 - Puffin Crossing for Dorchester Hospital - to commence 9/11/09.
The next Meeting will be held inBothenhampton Village Hall on Monday 9 November 2009 at7.00 p.m.
There being no further business to discuss, the Meeting closed at 9.00 p.m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.
Eileen Harding expressed concern about past use of bonfires by a neighbouring resident, and the excessive use of a strimmer by a contractor in the same garden. Mentioned that a Planning Application will be forthcoming regarding 17 Valley Road which needs to be carefully considered by the PC.
Ken Harding commented that the Appeal for St. Michael's Trading Estate was on the first Application by the site owner.
Roger Ffooks enquired of the Appeal re the Caravan & Boat Storage at Church Hayes Farm - was assured that Appeal is presently taking place.
There was some discussion regarding the Red Roof on the new bungalow on Mount Joy - Action - Karl said that he will contact WDDC Enforcement Officer and inform the November Meeting of his findings.