MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON ON MONDAY 8 OCTOBER 2007 AT 7P.M.

Present: Geoff Matthews (Vice Chairman), Bob Dennis, Karl Wallace & Colin Sparkes. In attendance: Chris Dobbs (Clerk).

1. APOLOGIES.

Apologies were received from David Stubbs & Audrey Pearson.

2. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 10 September 2007, were accepted as a true record of the Meeting and duly signed by the Chairman.

3. MATTERS ARISING.

Change of mandate authorisation is presently at NatWest Bank awaiting identification of signatory Bob Dennis.

Co-option of new Parish Councillor - Elizabeth Welch. Proposed by Geoff Matthews and 2nd by Bob Dennis.

Peter Tobutt to be invited to next Meeting - Action Clerk.

4. DEMOCRATIC HALF HOUR.

At 7.00 pm, the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.17 pm, the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

5. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

Karl Wallace - CPRE litter campaign.

CPRE should be contacting Parish Clerk shortly.

Bridport Town Council - Askers Meadow - temporary site for Wessex Water while work is being carried out in Crock Lane. Some concern that WW will seek permanent planning permission.

David Tett - Budget. The Council will shortly be considering the Budget for 2008/2009. It will be debated in Council in January and the Council Tax fixed in February. Much will depend on the Grant settlement by Central Government but, doubtless, the District Council will be keeping any increase to the bare necessity whilst at the same time maintaining its services.

Regarding Scrutiny of Waste, I understand that Dorset County Council has a Meeting in October at which a decision on a Waste Transfer Station in the west of the District is likely to be taken. Until such time as a site has been identified, it is difficult for the District Council to process its worth and meet Central Government criteria.

6. REPORT BY WDDC COUNCILLOR FOR WALDITCH.

No Councillor present.

7. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Ron presented Community Award to Roger Ffooks.

Site in Walditch - Branscombe Lane - monitoring - has complied - imported road building materials - will continue monitoring - notes given (to be presented to next Meeting).

Budget 2008/2009 - Adult Services - Giving people choice -
Pathfinder (WDDC/DCC) co-operation.

Waste Transfer Site - Report to Cabinet 31/10/07.
Gore Cross,
Wych Farm.
Broomfields - needs roundabout - discussions have taken place..

8. PLANNING.

A) Applications received from WDDC/DCC.

1/D/07/001433 - 7 Crock Lane
1/D/07/001688 - Blossoms, Quarry Lane
1/D/07/001720 - Land adjacent to 9 Mount Joy - opposed at Meeting.
1/D/07/001382 - Mount Joy School

B) Decisions by WDDC/DCC etc.

1/D/07/001433 - 7 Crock Lane - Approval
CA/07/00257 - Willow Tree, Quoits Walditch - authorisation of work
CA/07/00272 - 29 Main Street, Horse Chestnut - authorisation of work

9. FINANCE.

Finance a) Statement of Account as at 31 October 2007, £6,774.31.
b) Accounts for Payment

Less Outstanding Cheques:
* June 880 £15.00 Walditch Village Hall.
* Aug.896 £30.00 Dorset Training
* September 900 £15.00 Walditch Village Hall
" 902 £314.21 Clerks Salary
" 903 £265.86 Income Tax (3 months)
" 904 £97.50 Office Accommodation
" 905 £23.91 Clerk's Expenses
" 906 £877.43 David Landscapes

All accounts listed were proposed for payment by Geoff. Matthews and seconded by Colin Sparkes, carried by Parish Council.

10. PARISH MATTERS.

10.1 Bothenhampton Conservation Area Boundary. Verbally informed Conservation Officer, Kim Winters, that PC have not informed any landowners at this stage.
Action - awaiting WDDC consultation with PC.

10.2 Guidelines for use of John Gundry Play Area.
Action - Clerk to arrange for Tree Survey and enquire about groundworks, + compare guidelines with John Holt Play Area.

10.3. Street Lighting progress.
Action - Clerk has followed up concerns of resident in Lansdowne Road.

10.4. Preparation for November Budget statement.
Action - Clerk to present Budget to Parish Council at next meeting - to be sent out with Minutes.

10.5 First Dorset Credit Union.
Action - Suggested by Geoff - for PC to give Grant of £200. This was proposed by Bob Dennis and 2nd by Colin Sparkes - subject to having awareness of First Dorset Credit Union Annual Report. To be reviewed at next Meeting.

10.6 Connecting Dorset - delivery of equipment.
Action - IT Equipment delivered - Clerk to request Pipex ISP connection.

10.7 Lottery End of Award Report.
Action - Clerk to contact Friends of John Gundry re Accounts.

10.8 Colin Sparkes contacted Highway Maintenance. After heavy rain, poor gravel surface in Hollow Way and poor drainage leads to flooding of A35.
.Action - Noted that Hollow Way needs resurfacing.

10.9 Flood Risk Management.
Action - Colin made comments re survey in Parish and agreed to complete written report.

11. CORRESPONDENCE

To be tabled as listed:-
11.1 Revised Model Code of Conduct - Training Session.
11.2 BLAP - funding opportunities Bulletin. Survey re recycling.
11.3 WDDC. Need Help for your Voluntary Group (Poster).
11.4 Charles Street Project, Dorchester - Stage 2 Consultation.
11.5 Defra - ways to tackle Climate Change.
11.6 Dorset Street Lighting Project Consultation.
11.7 A30/A35 Exeter to Bere Regis - Crown Roundabout, Bridport.
11.8 DAPTC Newsletter + Honouring Volunteers.
Action - letter to David Webb from PC.

The next Meeting will be held in Bothenhampton Village Hall on Monday 12 November 2007, commencing at 7.00 pm.

There being no further business to discuss, the meeting closed at 8.40 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

1. Roger - Hollow Way bank cut. Finger Post is destroyed. Expressed concern and requested to construct new finger post and Clerk to write to DCC.
2. Litter Bin - Townsend will make by end of this week. Rota for litter bin emptying schedule.
3. Robin Stapleton reported Homewatch Information - no Cold Calling Control Zones trials in East Dorset. Trying to get going in West Dorset.
4. Homewatch - Manor Fields has folded - none in Valley View. Robin is representative on Association of Homewatch - produced Guidelines for Homewatch Co-ordinator to pass on to new Co-ordinator.