MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON ON MONDAY 10TH NOVEMBER 2008 AT 7 P.M. ,
Present: Karl Wallace (Chair),Bob Dennis (Vice Chair), Audrey Pearson, Colin Sparkes, David Stubbs, & Pennie Jones. In attendance : Chris Dobbs (Clerk).

67.APOLOGIES.

67.1 To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillors home.

67.2 Apologies were received from Peter Tobutt & Elizabeth Welch.

68. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 13 October 2008, were accepted as a true record of the Meeting and duly signed by the Chairman.

69. MATTERS ARISING.

69.1 TITLE 64. Finance 65.0. Correction to spelling of John Lodder.

69.2 Numbering of Minutes from May 2008. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to44, September - 45 to 55, October - 56 to 66, November - 67 to 77, January 2009 - 78 to 88 etc. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

69.3 Walditch Ward - Action - reminder to Meeting of one vacancy.

70. DEMOCRATIC HALF HOUR.

At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

71. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

Report by District Councillor David Tett -

1. A35 - Town Roundabouts: Connect has now agreed, at long last, to have these spruced up and some colour brought to the Town entrances. The Town Surveyor is to agree a planting scheme with the Highway Authority and the Council looking to some sponsorship.

2. Complaints against Councillors: To date West Dorset District Council has received a considerably larger number of complaints than many other Authorities. So far, I am pleased that none have been received against Bothenhampton and Walditch Parish Council Members!

3. Church Hayes Farm and the Change of Use to Touring Caravan storage: An Appeal against Refusal has been lodged and will proceed by way of Written Representation

72. REPORT BY WDDC COUNCILLOR FOR WALDITCH

No Report from Councillor Mark Roberts.

73. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

1. DCC are to be represented by Kent CC in their bid establish access to deposits of 28M made with Icelandic Bank.

2. Managing Dorset's Rural Roads - Ron has concern about statement in the centre page of the booklet i.e. - This design aims to slow traffic by creating the sense of this being a shared space, so that drivers expect to see pedestrians and do not assume they have the right of way. Removing the lines leaves a sense of uncertainty for drivers - they will have to interact with other road users to negotiate the junction.

74. PLANNING

a) Applications received from WDDC/DC :-

Appeal - Change of use - Church Hayes Farm touring caravan storage. APP/A/08/2088601/NWF
Additional comments (3 copies) by 8th December 2008.
The decision of the Parish Council was to delegate instructions for the Clerk to investigate Additional Comments, by obtaining photographic detail of caravan movements through Main Street & Old Church Road, and to compare comments made at Meeting with previous Objections made to Application 1/D/08/00816.

1/D/08/001931 8 Nordons extension & garage - to David 14/11/08

1/D/08/01148 Amended Plan - to David 14/11/08

CA/08/00289 Trees in Hollow Way - to Meeting 10/11/08

1/D/08/001981 Hyde Farmhouse, Walditch - to Peter 3/11/08

1/D/08/002006 2 Hyde Cottages, Walditch - to Peter 3/11/08

1/D/08/001747 Autumn Cottage, Wych Hill extension. Additional Plan for info - to Meeting 10/11/08

1/D/08/2093 Blackthorn Farm, Shipton Gorge. Agricultural poly tunnel - to Meeting 10/11/08.

Vodaphone/02 Mast alterations - to Meeting 10/11/08. Objections submitted re tree planting.

b) Decisions by WDDC/DCC etc.

1/D/08/001566 58 Gundry Road, 2 storey extension - Approval

1/D/08/001957 9 Main Street, install wood burning stove. Sent 22/10/08

1/D/08/001670 3 Clay Lane, 3 detached bungalows - no decision.

1/D/08/00376 - 9 Mountjoy red roof - further correspondence

1/D/08/001786 15 Meech Close erect conservatory - Approval.

75. FINANCE.

i) Statement of Account as at 31 October 2008 - 5,949.74.

ii) Accounts for Payment.

982 Clerk's Expenses 20.10
983 Clerk's Salary 352.43
984 Bothenhampton Village Hall 12.00
985 Bothenhampton Brownies 100.00

Budget calculations completed 3/11/08.

986 EDF Energy (final payment) 147.51
987 David Landscapes 528.50

Proposed for payment by Colin Sparkes, seconded by David Stubbs, and carried by all Parish Councillors present.

76. PARISH MATTERS

Agenda 76 - Parish Matters. - tabled to Parish Councillors present at Meeting on Monday 10 November 2008.

76.1 - Appeal Notice for WDDC Application 1/D/08/00816, Church Hayes Farm, change of use to touring caravan storage - Action - Parish Council Response - summary details to be delegated for preparation by Clerk - see notes in 74.PLANNING.

76.2 - Budget/Precept 2009-10 - (Draft Copies attached) - Approved by Parish Council - 17583 - n.b. - 0.5% increase from 2008-09.

76.3 - Grass Cutting and Maintenance Services to tender - Action - agreed by Parish Council - advert in Bridport News, with closing date of 19 December 2008.

76.4 - Parish Councillors Areas of Responsibility - Action - permission given for distribution to PC Notice Boards and Bothenhampton Website.

76.5 - Allotments waiting list and letter to Bugler Family - Action - update by Clerk.

76.6 - Homewatch Meeting - Action - update from Clerk.

76.7 - Identification of New Sites for Employment, WDDC letter - Action - PC agreed that no sites identified in Bothenhampton & Walditch.

76.8 - St. Mary's Churchyard, Walditch - request for increase in Annual Grant approved with increase from 750 to 900. To be paid at January Meeting.

76.9 - CAB Application for Financial Assistance - Action - considered, but not approved.

76.10 - Open Spaces Society - Appeal for Funds - Action - not approved.

76.11 - Request for support from Axe Valley and West Dorset, Ring and Ride - not approved.

76.12 - Walditch Sycamore Avenue - Update - Action - awaiting action by WDDC Planning Enforcement.

76.13 - Digital UK - Offer for representative to visit Parish Council Meeting on Monday 12 January 2009 - Action - arrangements to be made by Clerk.

76.14 - John Holt Play Area - Possible offer of mower for Play Area - Implications for storage/maintenance - Clerk to investigate.

76.15 - BLAP - Shoreline Management Presentation, 8 December 2008, 1000 - noon, at Mountfield, Bridport - Action - Parish Councillors informed - Bob Dennis & Colin Sparkes may attend if commitments allow.

77.CORRESPONDENCE - to be tabled at Meeting.

77.1 - A Guide to Community Action Against Crime.
77.2 - Managing Dorset's Rural Roads.
77.3 - DAPTC Newsletter.
77.4 - CPRE Review
77.5 - Dorset Health Scrutiny Committee Service Review.

The next Meeting will be held in Bothenhampton Village Hall on Monday 12 January 2009 commencing at 7 pm.

There being no further business to discuss, the meeting closed at 9.00 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Local residents, Mr & Mrs Ken Harding, were concerned about the Appeal procedure - Church Hayes Farm, touring caravan storage APP/A/08/2088601/NWF. Ken Harding, who is a local C.P.R.E. committee member, is enthusiastic to carry out a road survey to ascertain dimensions at the narrowest points of Main Street. He plans to distribute letters about the Appeal, to encourage residents to send in objections. David Tett commented that only 'Additional Comments', were required if previous objections had been made to Application 1/D/08/00816.

Roger Ffooks also had concerns re the Appeal, and intended to make Additional Comments on behalf of the Residents Association. Also expressed concern regarding the nil response of DCC to maintain the ancient footpath in Hollow Way, and the lack of roadsweeper services.

Ron Coatsworth mentioned the campaign by WDDC to find more land for housing in their forward planning policy.