MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON ON MONDAY 14 MAY 2007, IMMEDIATELY FOLLOWING THE ANNUAL MEETING OF THE PARISH COUNCIL.

Present: Geoff Matthews (Vice Chairman), David Stubbs, Karl Wallace, Bob Dennis.
In attendance: Chris Dobbs (Clerk).

1.APOLOGIES.

Apologies were received from Alan Stenning.

2. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 2 April 2007 were accepted as a true record of the Meeting and duly signed by the Vice Chairman.

3. MATTERS ARISING.

Parish Councillors present signed Declarations of Acceptance and given Registration of Interests Forms. Co-option of Bob Dennis was proposed by Geoff Matthews and seconded by Karl Wallace. The Clerk was given 4 names of residents who had indicated an interest in being a Parish Councillor. To be invited to attend Meeting on 11th June for co-option.

4. DEMOCRATIC HALF HOUR.

At 7.40 pm the Meeting was adjourned to enable members of the public to air their view of matters of local interest. At 7.50 pm the Meeting re-convened to complete the Council's agenda there being no further matters raised.

5. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON, DAVID TETT.

Regarding your Council's Application for funding under Section 106 to improve the play facilities at the John Holt Play Area.
This will be considered very shortly by the appointed Panel, of which I am a Member.
There is a huge demand on the limited monies available and I cannot say at this moment in time whether or not an Award will be made.
However, the project would be eligible for the District Council's Leisure Development Fund and as a belt and bracers exercise, I would advise that your Council makes an application to this fund and seeks the advice from WDDC Funding Officers on other grants available.

6. REPORT BY WDDC COUNCILLOR FOR WALDITCH.

No Report.

7. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

See Report at Annual Parish Meeting.

8. PLANNING.

a) Applications received from WDDC/DCC

1/W/O7/000623, 20 South Lawns, erect single storey extension
1/W/07/000628, Blossoms, Quarry Lane, Erect conservatory.
High Hedge Complaint HH/00/00002 - PC response
Crest Cottage, Long Lane. 1/W/07 000348 - check approval
Petrol Filling Station 1.W/07/000201 - check progress.

b) Decisions by WDDC/DCC etc.

Blueberry Hill Farm - review progress.
Sycamore Avenue in Walditch Conservation Area - Review.
Land between 7-9 & 20 Mountjoy 1/W/06/001412 - review
TP/07/00139 20 Howard Close.

9. FINANCE

A) Finance Statement of Account as at 30th April 2007 - 12,421.80
WDDC Deposit at 31 March 2007 27,197.76.

B) Accounts for Payment in April 2007.

869 Playdale (John Gundry Play Area Deposit) 9894.01 Awards for All - Lottery Funding.
870 Allianz Cornhill Annual Insurance 440.90
871 David Landscapes 620.99
872 CPRE Membership 27.00
873 DAPTC Annual Subs 479.49
874 Clerk's Salary 341.21
875 Bothenhampton Village Hall 24.00

All listed were proposed for payment - proposer, Geoff Matthews, Seconded by Karl Wallace.

10. PARISH MATTERS.

10.1 Burton Road/Crown Roundabout improvements. Action - Clerk has located past documents and will contact Highways Authorities before June Meeting.

10.2 Bothenhampton and Walditch - Traffic Matters. Action - following site Meeting was local residents, Doug Chalmers, Senior Road Safety Officer DCC agreed to additional 30 mph markings on Main Street. Also to consider feasibility of mirror at junction of Main Street and Duck Street. Agreed new markings at Uplands, Walditch.

10.3 The Draft Conservation Area Appraisals will soon be published and details should be ready for the June Meeting.

10.4 Bridport Section 106 Grant Application is not likely to be successful, but details of further Grant opportunities should be available shortly.

10.5 Awards for All Lottery Grant - deposit has been paid to Playground Project in John Gundry Play Area (see 9B).

10.6 Annual Internal Audit - Meeting agreed to appoint Henry Lovegrove, to complete Audit in June - Action - Clerk.

10.7 New Code of Conduct - to be referred to June Meeting with timetable for adoption by PC.

10.8 Declarations of Acceptance and Registration of Interests - completed for Parish Councillors present.

10.9 Courses for new Councillors - to be presented to June Meeting.

10.10 Parish owned Street Lighting - awaiting actual costings.

11. CORRESPONDENCE

11.1 Charles Street Project Dorchester - no action.

11.2 Reply from Oliver Letwin re Pedestrian Crossing in Sea Road South - Action - probably need to contact Highways Agency in near future.

11.3 Skills for Life Unit - Data Capture Form presented to PC.

11.4 DAPTC Connecting Dorset - anticipate equipment installation for July 2007.

11.5 Society of Local Council Clerks - Action - PC approved payment of membership - Clerk to enquire re costs.

11.6 Street Cleaning Schedule Form - Action - Details handed to Karl Wallace for investigation.

11.7 Coast Road Works 2007/2008 - letter informing PC of impending Road Works - no closures planned.

11.8 My Place - affordable homes scheme - details to Karl Wallace.

11.9 Homewatch for Bothenhampton - need to consider for June Meeting.

11.10 Vitalise - essential breaks for disabled people - no action.

11.11 Verge Cutting - Roger Ffooks and Geoff Matthews to meet Highways Engineers re schedule of cuts on Hollow Way verge.

11.12 Area Committees - request for members.

11.13 DAPTC - Circular distributed.

The next Meeting will be held in Walditch Village Hall on Monday 11 June 2007, commencing at 7.00 pm.

There being no further business to discuss, the meeting closed at 8.45 pm.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Peter Gough handed to Clerk a letter and photographs from a lower Walditch resident regarding concern about a tall Conifer situated on the Valley View Amenity Area, and close to their house and garden.

Roger Ffooks noted the overhang of trees and bushes in Hollow Way.

Peter Gough (Valley View Residents Association) was concerned that Homewatch have not followed up their March 2007 meeting. Initiative should come from the police themselves.