MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 11 July 2011.

Present: Bob Dennis(Chair),Colin Sparkes, Alan Stenning, & David Stubbs. In attendance: Chris Dobbs (Clerk).

25. DECLARATION OF INTEREST.

25.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

26. APOLOGIES.

26.1 There were apologies from - Debbie Jack, Pennie Jones, Sarah Butcher, Elizabeth Welch, Karl Wallace, & Ron Coatsworth -

27. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 13 June 2011, were accepted as true records and duly signed by the Chairman.

28. MATTERS ARISING.

28.3 Numbering of Minutes from May 2011. Minutes to be numbered sequentially i.e. May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84, December - no Meeting, January 2012 - 85 to 96, February 2012 -97 to 108, March 2012 - 109 to 120, & April 2012 - 121 to 132. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

29. DEMOCRATIC HALF HOUR.

At 7.02 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.20 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised. n.b. - There were 5 members of the public present at the Meeting -

30. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett gave the following Report :-

At the May Meeting of the Parish Council, Mesdames Marysia Lane and Sue Norris raised two complaints regarding Morrison's external lights being left on well after the shop closed, and the privet sewer serving Pasture Way and Maple Gardens.

These I took up on their behalf with the District Council.

Morrison's lights have now been switched off within one hour of closing hours and there have been no further infringement of the planning conditions.

Regarding the private sewer, the drain itself has now been repaired ready for adoption by Wessex Water. However, there is an ongoing dispute with the District Council over the payment of the bill for remedial repairs.

The residents of Pasture Way are to lodge a formal complaint against the Council maintaining malpractice and incompetence in failing to serve a statutory notice on all the residents affected.

Turning to the ground-breaking Council partnership with Weymouth and Portland Borough Council, the partnership that has been created to deliver services, it is well on track to hit a 2 million savings a year.

This has been achieved by restructuring of management, not filling vacant posts, renegotiating audit and IT contracts and removing duplication.

Colin asked about external lights planning permission -

31. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts - had little to add - Scrutiny & Efficiency Committee have identified 8 savings - difficult to find more savings ! Practical emerging work of 2 Councils with joint telephone system - IT systems are the next stage to be considered for having joint working practices -

32. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth had given apologies to the Meeting -

33.* PLANNING AGENDA.

a) Applications received from WDDC/DDC :-

1/D/11/000871 - LAND ADJACENT EAST ROAD, BRIDPORT - 3 Cottages & parking area - to Colin 20/6/11 - Action - Objection to Planning Consent for reasons listed in PC's Comments -

1/D/11/000797 - 17 Mount Joy - Open-fronted structure to support a solar pv installation - to Colin 20/6/11 - Action - Recommended Approval of Planning Consent -

1/D/11/000833 - 3 Wych Hill - Alterations & addition of dormer window - to Colin 20/6/11 - Action - Objection to Planning Consent - too many dormer windows -

1/D/11/000888 - Barnfield, Walditch Road - Garden store/potting shed - to Alan 20/6/11 - Action - Recommended Approval of Planning Consent -

1/D/11/000806 - 2 Valley View, Gundry Road - Two storey extension - to Debbie/Elizabeth 13/6/11 - nb - letter of concern from local resident forwarded to Debbie/Elizabeth - Action - Objection to Planning Consent for reasons listed in PC's Comments -

1/D/11/000951 - Bonscombe Farm, Shipton Gorge - Single & two storey extn & alterations to dwelling. Change of use from agricultural land to residential garden - to Debbie 30/6/11 - Action - Objection to some aspects of Planning Consent for the reasons as listed in the PC's Comments -

CA/11/00201 - Berry Farm, Walditch - 1 N0. Ash Tree - fell - to Meeting 11/7/11 - Action - no comments to be sent to WDDC -

CA/11/00203 - The Hyde Residential Home Walditch - 1 No. Oak tree - fell - to Meeting 11/7/11 - No Action - Application withdrawn -

1/D/11/00092 - 76 Crock Lane, Bridport - Summer House, mobile chicken coup, redesign concrete steps and fencing - Action - to Bob Dennis at Meeting - need to request Corporate View to 9/8/2011 -

b) Decisions by WDDC/DCC etc.

1/D/11/000478 - Lynchetts, East Road, Bridport - External alterations - Approval -

1/D/11/000177 - Hyde Barn Cottage, Walditch - Extend cottage into adjoining barn & demolish conservatory. Internal & external alterations -approval with the conditions No. 3 & 5 - see approval dated 12 May 2011 -

34. FINANCE.

Receipts -

i) Statement of Current Account as at 30 June 2011 - 11475.30

ii) Accounts for Payment



Less outstanding cheques as listed : 1167 David Landscapes - (Authorized at last Meeting) - 612.40

1168 CPRE - (nb - cheque 1160 for 29 to CPRE not presented ) - 29.00

1169 - Bothenhampton Village Hall - (see Minute 23.10) - 500.00

1170 - Walditch Village Hall - rental 13/6/11 - 15.00

1171 - C T Dobbs - June Salary - 379.08

1172 - HM REVENUE & CUSTOMS - April, May, & June Tax - 284.31

1173 - C T Dobbs - Office Accomodation - 97.50

1174 - C T Dobbs - Expenses - 31.82

1175 - David Landscapes - 540.10

Total 2489.21

Balance 8986.09 Proposed for payment by Colin Sparkes, seconded by Alan Stenning, and carried by all Parish Councillors present.

35. * PARISH MATTERS.

- n.b. All items to be introduced by Clerk unless specified on Agenda -

35.1 - Parish Maintenance Unit - Works Requests by 14th July for August visit - Action - Clerk to complete form for above date -

35.2 - Karl Wallace & Geoff Matthews to outline progress at APM on Monday 9th May 2011 - to June 2011 Meeting - Action - postponed to July Meeting - Clerk to obtain Plans of both sites from Land Registry - Action - Chair instructed Clerk to take off Agenda & give to Karl to take forward -

35.3 - Requests for additional Grit Bins - update from Clerk - Action - no contact from DCC - suggest BWPC to action at July Meeting - Action - agreed to make decisions re number of Grit Bins at next Meeting - Action - to confer with Chair before next Meeting re number of GritBins to order -

35.4 - Higher cuts to Verges in Lower Walditch Road, & Hollow Way, Bothenhampton - Action - to request that County Councillor Ron Coatsworth pursues request -

35.5 - Lengthsman's duties for 12/7/11 - Action - tasks as listed in Log for Tuesday 12 July 2011 -

35.6 - Walditch Sycamore Avenue - Action - Deferred to next Meeting for Debbie Jack to report on recent site meeting with Graham Cox -

35.7 - Progress of High pavement - Action - Clerk instructed to e mail DCC Principal Engineer, John Burridge, to request tidying of site. A presentation by John Burridge has been arranged for Monday 5th September at Bothenhampton Village Hall for 7 pm start - Clerk to fully inform July 2011 Meeting - Action - Clerk to write further e mail to Claire Parrott, Engineer - Dorset Engineering Consultancy, offering assistance with meeting arrangements -

35.8 - Footpath from Mountjoy/Wych Hill to reservoir W5/15 - Report from Colin - Action - Clerk requested to contact DCC Footpaths Officer - Action - Rights of Way Officer, Jill Exton, has informed PC by e mail of Wessex Water upgrading plans for access track to reservoir -

35.9 - Review of de restricted 30 m.p.h. limit through Walditch Village - Alan Stenning - Action - Clerk to make enquiries with DCC Road Safety - Action - Clerk unable to make contact with DCC Road Safety Unit in time for Meeting - Engineer Traffic Management - 01305 225196 -

35.10 - BLAP/Colin Sparkes concern re vehicles using Sat Nav through villages - Action - Draft letter to be approved by PC for July Meeting - Action - Colin Sparkes to Action letter -

35.11 - Allocation of Areas of Responsibility for 2011/12 - Action - to July Meeting -

Nb. - Pennie agreed to be Footpaths Officer for Bothenhampton ,& Debbie for Walditch - Maps to be supplied by Clerk for next Meeting - Action - for August Meeting -

35.12 - Clerk's membership of Society of Local Council Clerks - Action - to be deferred to next Meeting with further information being obtained by Clerk - No Action taken -

Proposals for the Parish Matters Agenda of the August 2011 Meeting -

Colin Sparkes requested that Training Courses should be on the August Agenda -

36. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.

36.1 - Funding for Recreation in Bridport - Action - to Pennie -

36.2 - E mail from Lieston -cum - Sizewall - Action - to Debbie Jack -

36.3 - Skills for Self Reliance document - No Action -

The next Meeting will be held in Bothenhampton Village Hall on Monday 8 August 2011, commencing at 7 pm.

There being no further business to discuss, the Meeting closed at 8.30 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Monday 11 July 2011 :-

Concern was expressed by Laing Burgess, and other residents living adjacent to - Land adjacent to East Road, Bridport, re the Planning Application for 3 cottages & Parking area - Objections included : -

Safety of children on Valley View Estate - re large delivery vehicles/Refuse Collections etc.

Hedges shouldn't have been taken out - maybe a TPO -

Only one access to site over unmaintained tarmac area -

Site open to A35 - high noise and safety levels -

Overdevelopment of area -

Two cesspits on land -

Will obscure parent views -

The residents were informed that Application 1/D/11/000871 would be discussed at PLANNING MATTERS on the Agenda -