MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 12 JULY 2010 at 7 p.m. Present: Karl Wallace(Chair), Robert Dennis(Vice Chair), Audrey Pearson, Debbie Jack, Colin Sparkes, David Stubbs, Peter Tobutt, & Elizabeth Welch - 8 Parish Councillors present - In attendance: Chris Dobbs (Clerk).


25.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. This may be a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

25.2 - The Chairman, Karl Wallace, to withdraw from leading the PLANNING AGENDA, as he is a member of WDDC Development Control Committee, and this part of the Meeting is to be led by the Vice Chairman, Bob Dennis, or a Parish Councillor nominated by the Chairman.

25.3 - Parish Councillor Debbie Jack is presently working for DCC Planning - Regulation 3 + large School extensions/inc. farms & County owned buildings - this should not affect her giving a view on PC received WDDC/DCC Planning Applications.


26.1 There were apologies from - Pennie Jones


The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 14 June 2010, were accepted as a true record of the Meeting and duly signed by the Chairman.


28.1 Numbering of Minutes from May 2010. Minutes to be numbered sequentially i.e. May - 1 to 12, June - 13 to 24, July - 25 to 36, August - 37 to 48, September - 49 to 60, October - 61 to 72 , November - 73 to 84 , December - no Meeting, January 2011 - 85 to 96, February - 97 to 108, March - 109 to 120, & April - 121 to 132 . This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.


At 7.10 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.30 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.


David Tett gave an update of two local issues:--

1. Town Roundabouts: I am now informed that Groves Nurseries have indicated to sponsor the Crown Hotel Roundabout and Travis Perkins the East Road Roundabout. However, a planting scheme has yet to be approved by the Highways Agency. I regret progress is very slow.

2. Lengthsman Scheme: A Lengthsman has been appointed and started work today, the 12 July. The Town Clerk will shortly be in touch concerning the works needed to be done in the Bothenhampton and Walditch Parishes. As well as Symondsbury, Puncknowle and Swyre have also indicated that it would like to take part in the Scheme.

At District, the Overview and Scrutiny Annual Report for 2009/2010 is now available. Many of the services administered by the District Council have been reviewed both by the Scrutiny Committee and the Management Team and 190,000 potential savings identified.

Whilst maintaining services at their current level, the District Council strives each year to make efficiency savings in order to keep Council Tax increases to a minimum.

Some of the services we have looked at in this past year are Community Planning, Private Sector Housing support, Emergency Planning and Licensing.

The District Council and the Weymouth and Portland Borough Council are to consider a joint business case creating a single officer management and staffing structure. The business case shows a projected saving by bringing services together of 2.5 million a year.

The savings from partnership working will help West Dorset maintain most of its services at their current levels despite the impact of major cuts to the grant received from Government.

Finally. In the company of your Clerk and Councillor Sparkes, I attended the Official Opening of the Jellyfields Nature Reserve on the 1st June.

David requested that he receive a copy of any letters written by the PC or Residents Association to WDDC regarding specific concerns..


Mark Roberts - made reference to a new Planning Booklet, and commented that redundancies would occur re any merger between WDDC & DCC.


Ron Coatsworth - had little to say for August, and that he should be better informed for the September Meeting. Recommendations for the site/s of the proposed Waste Management Centre should be available in August with a decision being made at DCC Cabinet on 15 September.


a) Applications received from WDDC/DDC :-

1/D/10/000673 - Blackthorn Farm, Shipton Gorge - Retrospective Planning Application for completed structure - Action - Re submitted for PC consideration - NB - Objections cannot be made because the Application is retrospective, and the Planning Officer is not clear regarding BWPC 's Corporate View - i.e. - supporting the view of Shipton Gorge PC. - Action - after some considerable discussion, the Parish Councillors present Approved by a majority of 5 to 2 to confirm their support of Shipton Gorge PC in giving a Corporate View of recommending temporary 3 year Planning Permission with an agriculture tie to Blackthorn Farm.

1/D/10/000916 - Blossoms, Quarry Lane - Two storey extension - Action - Corporate View of the Parish Council is to recommend Approval of planning consent. 1/D/10/001030 - Bridport & West Dorset Golf Club - Green keepers workshop & facilities. New vehicular, pedestrian access & associated landscape works - Action - Corporate View of the Parish Council is to recommend Approval of planning consent - with the reservation that finish of steel doors should be a non reflective surface. It was noted that this application is adjoining to Burton Bradstock.

1/D/10/000980 - 1 Chestnut Road - Detached house - Action - Corporate View of the Parish Council is to Object to planning consent for the following reasons :- Overdevelopment of the site & no vehicular access.

b) Decisions by WDDC/DCC etc.

1/D/10/000737 - 47 Valley Road - Rear extension - Approval

1/D/10/000762 - Riddon Green, Westown - Replacement garage - Approval

1/D/08/002131 - 17 Crock Lane - Non Material Amendment to Application -


Receipts - None

i) Statement of Current Account as at 30 June 2010 - 12348.04

ii) Accounts for Payment

Less outstanding cheques as listed :

1097 - Bothenhampton Village Hall 12.00
1098 - Open Spaces Society 40.00
1099 - Walditch Village Hall 15.00
1100 - C T Dobbs - June Salary 379.08
1101 - C T Dobbs - Office Accom. 97.50
1102 - Inland Revenue 284.31
1103 - C T Dobbs - expenses 68.84
1104 - David Landscapes 635.15

Total 1531.88

Balance 10816.16

Proposed for payment by Colin Sparkes, seconded by Bob Dennis, and carried by all Parish Councillors present.


n.b. All items to be introduced by Clerk unless specified on Agenda.

Parish Matters from the Floor of the last Meeting on Monday 14 June 2010 : -

There were no Parish Matters from the Floor -

35.1 -- Proposal from Clerk to have 10 Meetings a year, with no Meetings in August & December - N.B. Statutory requirement to have a minimum of 6 meetings a year - Action - Agreed by PC with immediate effect.

35.2 - Bridport Waste Management Centre - Action - update from Debbie Jack - Action - a Working Party has been set up consisting of Parish Councillors and members of the public who will continue to make representation to DCC, but separate from PC.

35.3 - Re Launch of PMU 's - Parish Maintenance Units - Action - Works Request Form to be completed by 14/7/10 - Action - Works Request Form completed and submitted by 14/7/10.

35.4 - West Dorset District Council - Overview & Scrutiny Report - No Action

35.5 - BLAP - Information to members - No Action

35.6 -Planning Matters re storage of caravans & boats at Church Hayes Farm, & the red roof on the new bungalow at Mountjoy - Action - As Pennie was absent, the matter is to be referred to the September Meeting - David Tett has requested that he receives copies of any Residents Association letters to WDDC.

Proposals for the Parish Matters Agenda of the September 2010 Meeting : -

Work schedules for Lengthsman -

Existing & New Seating in Parish - Colin

Visit to next Meeting by Steve Burdis - Karl

36. CORRESPONDENCE - to be tabled at Meeting.

36.1 - Fingerpost Spotting - Action - To Elizabeth

36.2 - Chief Executive's letter - Action - to Debbie Jack

The next Meeting will be held in Walditch Village Hall on Monday 13 September 2010, commencing at 7 p.m.

There being no further business to discuss, the Meeting closed at 8.50 p.m.


Nb - These notes are attached to the Minutes of the Parish Council held on Monday 12 July 2010.

Mr Rainbow - re Blackthorn Farm - supported project and had no concerns about retrospective planning,

Roger Ffooks enquired when Lengthman's would start, and noted that pickup vehicle would be better than van - Caravan Storage - was concerned to monitor any developments, and cited the red roof incident where no action was taken. Karl advised that a letter sent to the Chief Executive would action a reply within 21 days.

Robin Stapleton had received a phone call from Mr Cox, WDDC Tree Officer, re the anticipated Tree Preservation Order - had not seen notice on trees. Horse Chestnut on Village Green is continuing to deteriate - possibly needs action soon re safety. Condition of younger trees in Sycamore Avenue is poor as they have been grazed.