MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH ON MONDAY 13th JULY 2009 AT 7 P.M. ,

Present: Robert Dennis(Vice Chair), Colin Sparkes, David Stubbs, Peter Tobutt, & Pennie Jones.
In attendance: Chris Dobbs (Clerk).

23. APOLOGIES.

23.1 To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. This may be a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillors home. The Chairman, Karl Wallace, will withdraw from the Planning Agenda as he is a member of WDDC Development Control Committee. This part of the Meeting is to be led by the Vice Chairman, or a Parish Councillor nominated by the Chairman.

23.2 There were apologies from - Karl Wallace, Audrey Pearson, & Elizabeth Welch.

24. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 8 June 2009, were accepted as a true record of the Meeting and duly signed by the Chairman.

25. MATTERS ARISING.

25.1 Numbering of Minutes from May 2008. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to44, September - 45 to 55, October - 56 to 66, November - 67 to 77, January 2009 - 78 to 88, March 89 to 99, April 100 - 110 etc. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
It was agreed with the Internal Auditor that numbering should start at 1 to 11 from May 2009.

25.2 Walditch Ward - Action - reminder to Meeting of one vacancy.

26. DEMOCRATIC HALF HOUR.

At 7.04 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.28 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

27. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett - three matters to report this month :-


1. South West Quadrant: The revised plans have been registered and will be considered at the August Meeting of Development Control. They will address the concerns over the redevelopment of the Coach Station.
2. Town Roundabouts: I regret that this matter is still on-going and the Town Surveyor is negotiating with Connect. Unfortunately, yet another planting season has been missed, and we are no nearer getting some colour into the Roundabouts.
3. Church Hayes Farm: I am pleased to report that the Second Planning Application has been refused in accordance with your Council's corporate view; but I am, nevertheless, bitterly disappointed that the Committee omitted the highways problem from its list of objections.

28. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts - indicated that WDDC are shortly to make a decision regarding the choice of the new Council Offices site.
In answer to a previous question, it was established that only the Applicant can make an Appeal against Planning decisions.

29. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Ron Coatsworth - pointed out the structure for the County Council, i.e. 28 Conservatives, 16 Liberal Democrat, and 1 Independent, and regretted the demise of Labour balance. He also indicated that experienced County Councillors had been given additional Committee responsibilities.
The Government have new plans to fund Social Services, which would give cash payments for clients to find their own care. Recent research has indicated that 28% would take up such an option.

30. PLANNING - Vice Chairman to lead Planning Agenda only as agreed in Minute 93, dated 9 March 2009.

30.1 Planning Applications - letter outlining Parish Council Procedures.

Main points are -
1. - That a resolution regarding a Planning Application is, agreed by the Parish Council, at a properly convened meeting of the Parish Council.
2. - Only the Clerk has the authority to respond to the Local Planning Authority.

a) Applications received from WDDC/DC :-


1/D/09/000803 - 11 Meech Close - Corporate View to recommend Approval.
1/D/09/000899 - 4 Manor Fields - Corporate View to recommend Approval.
1/D/09/000900 - Barnfield, Walditch - Corporate View to recommend Approval with reservations.
1/D/09/001925 - Morrisons, Bridport, addition of Pharmacy - Pennie - Corporate View to recommend Approval.
1/D/08/002074 - 41 Pasture Way - Appeal - Colin - no further information to be sent.
1/D/09/001017 - 4 Mountjoy, Bridport - Corporate View to recommend Approval.
1/D/09/001033 - Lilac Farm, Walditch - to Peter at Meeting - neighbouring Parish - Loders - recommended Approval.

b) Decisions by WDDC/DCC etc.

1/D/09/000400 - Church Hayes Farm - Caravan & Boat Storage - Refused - transfer to Parish Matters - 32.1

1/D/09/000684 - 20 Lansdowne Road - Approval

1/D/09/000679 - 11 South Lawns - Approval

31. FINANCE.

Statement of Expenditure.*
Receipts - None

i) Statement of Account as at 30 June 2009 - 10977.74

ii) Accounts for Payment

Less outstanding cheques :-

1017 Walditch Village Hall 15.00
1020 Bothenhampton Village Hall 12.00
1021 Clerk's Salary 352.43
1022 Inland Revenue 264.33
1023 Clerk's Expenses 32.99
1024 Office Accommodation 97.50
1025 David Landscapes Limited 926.40
1026 John Bright Fencing Ltd 90.82
1027 Walditch Village Hall 851.00

Total 2642.47

Balance 8335.27 Proposed for payment by David Stubbs, seconded by Pennie Jones, and carried by all Parish Councillors present.

" Statement of Expenditure tabled to Parish Councillors present at Meeting on Monday 13 July 2009.

32. PARISH MATTERS


Agenda 32 - Parish Matters. - tabled to Parish Councillors present at Meeting on Monday 13 July 2009.
32.1 - Planning Application 1/D/09/000400 - Strategy for future - 30b.1 - after debate, it was decided that Parish Council would write to County Councillor, Ron Coatsworth, expressing concern about how Highways came to decision of no objection - Action - Bob Dennis & Clerk to prepare transcript.
32.2 - Grant - Walditch Village Hall - VAT Claim - Action - too late to effect claim.
32.3 - Grant for Clerk's CiLCA - 150 - ( Bursary 75 ) - Grant Approved.
32.4 - Sycamore Avenue - letter from Robin Stapleton - Action - letter to Mark Roberts.
32.6 - Planning Obligations Guidelines - Action - to be completed by Clerk.
32.7 - Village SOS - Action - Information given to Pennie Jones
32.8 - Standards Event - WDDC - Action - possibly 2 people to attend Autumn Meeting
32.9 - Homewatch Initiative - No Action - to next Meeting
32.10 - Valley View Amenity Area - No Action - to next Meeting
32.11 - Honours List - No Action - to next Meeting
32.12 - Puffin Crossing at Dorchester Hospital - No Action - to next Meeting
32.13 - Dorset & Somerset Air Ambulance - No Action - to next Meeting
32.14 - Lengthsman' Scheme - Support - No Action - to next Meeting
32.15 - BLAP - WATAG - No Action - to next Meeting
32.16 - Open Spaces Society - No Action - to next Meeting
Parish Councillors - Parish Matters from the Floor
32.17 - Parking problems in Crock Lane - Action - Colin Sparkes has looked at feasibility of bank removal - Action - not within scope of PC - concerned resident advised to contact DCC Highways directly

33.CORRESPONDENCE - to be tabled at Meeting.

33.1 - Fieldwork - Journal of CPRE -
33.2 - Designs & Play Activities
33.3 - West Dorset Partnership
33.4 - Bus & Travel Times
33.5 - Clerks & Councils Direct

The next Meeting will be held in Bothenhampton Village Hall on Monday 10 August 2009, commencing at 7.00 pm.

There being no further business to discuss, the meeting closed at 8.55 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Roger Ffooks gave congratulations to Clerk re 1/D/09/000400

Reported that resident in Crock Lane was concerned about the high bank almost opposite Bowhayes. Roger also reported that overhanging growth & shrubs were causing restrictions to the path in Hollow Way. - Action - Clerk to contact DCC Highways.

Mr Lake of 19 MountJoy reported that he was concerned about bonfires in Bridport and would like the Parish Council to support his campaign to enforce a ban. Action - Clerk to pursue legal position and report to next Meeting.

David Rickard, Leader of Bridport Town Council, was pleased that 1/D/09/000400 was refused, but had concerns regarding the No Objections by DCC Highways, and the Highways comments about illegal parking of cars.

Eileen Harding re 1/D/09/000400 - commented that Diversification needs further clarification in the light of any Appeal or similar Application, and noted that Conditions proposed were different to a similar Application at Loders. It was recommended by Ken Harding to ask for more restrictive conditions if the Application does go to Appeal - Action - Ken to e mail examples to Clerk.

David Tett recommended that Mr Lake contacted WDDC Environmental Health re bonfires.

Debbie Jack was introduced to the Parish Council as a newly retired resident of Walditch who was interested in being co-opted to the present vacancy on the Council.