MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 11 April 2011 at 7 p.m.

Present: Karl Wallace(Chair), Bob Dennis(Vice Chair), David Stubbs, Debbie Jack, Pennie Jones, & Colin Sparkes.
- 5 Parish Councillors were present.
In attendance: Chris Dobbs (Clerk).

97. DECLARATION OF INTEREST.

97.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. A Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.

97.2 - The Chairman, Karl Wallace, to withdraw from leading the PLANNING AGENDA, as he is a member of WDDC Development Control Committee, and this part of the Meeting is to be led by the Vice Chairman, Bob Dennis, or a Parish Councillor nominated by the Chairman.

97.3 - Parish Councillor Debbie Jack is presently working for DCC Planning - Regulation 3 + large School extensions/inc. farms & County owned buildings - this should not affect her giving a view on PC received WDDC/DCC Planning Applications.

98. APOLOGIES.

98.1 There were apologies from - Audrey Pearson, Pater Tobutt, David Stubbs, Elizabeth Welch, & Roger Ffooks.

99. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 14 February 2011, & the Minutes of BWPC Jellyfielda & Wanderwell Quarry LNR's Sub Committee held on Monday 7th March 2011, were accepted as true records and duly signed by the Chairman.

100. MATTERS ARISING.

100.1 Numbering of Minutes from May 2010. Minutes to be numbered sequentially i.e. May - 1 to 12, June - 13 to 24, July - 25 to 36, August - no Meeting, September - 37 to 48, October - 49 to 60 , November - 61 to 72 , December - no Meeting, Jan uary 2011 - 73 to 84, February 2011 - 85 to 96, March 2011 - no Meeting, & April 2011 - 97 to 108. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.

101. DEMOCRATIC HALF HOUR.

At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.06 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.
n.b. - There was 1 member of the public present at the Meeting -

102. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett had nothing to report -

Karl Wallace - commented on the difficulties being experienced by residents of Pasture Way regarding drainage. He had attended a meeting, and understood that estimates for repairs were being considered.

103. REPORT BY WDDC COUNCILLOR FOR WALDITCH

Mark Roberts -

Very little to say re election - Issues with UNISON on Appointments on apportioning of positions - 16 posts - only 4 to Weymouth -

Debbie asked if there is an amalgamation of Members - No -

104. REPORT BY DCC COUNCILLOR - RON COATSWORTH

Ron Coatsworth - County Council is still in action !

Cut backs - consideration of alternative proposals -

Concessionary Fares - WDDC contribution towards use after 9 am -

Colin asked question re about Dorset buses going into Devon where different rules applied - Ron agreed to make enquiries & to send e mail to Clerk -

Bob asked about new regulations at the Waste Transfer Station - Ron indicated that consideration was being given to Garden Waste being collected from doorsteps - rather expensive process -
Karl mentioned that School Crossing Patrols may be supported by Traffic Wardens & Police for a trial period after April 2012 -

105.* PLANNING AGENDA.

a) Applications received from WDDC/DDC :- 1/D/11/000206 - 18 Valley Road - Amend materials & Pitch of roof - to Colin 13/3/11 -
1/D/11/000282 Barnfield, Walditch - extn & Alt - to Debbie 28/3/11 -
1/D/11/000432 - Riddon Green, Westown - Carport - to Colin 28/3/11 -
1/D/11/000352 - Crown Inn(adjoining Parish) - alterations - to Colin 28/3/11 -
1/D/11/000257 - Land to the rear of 108 to 114 West Bay Road - to Pennie 5/4/11 -
1/D/11/000480 - Land to rear of May Cottage, Old Church Road - extension to time limit on 1/D/08/000933 - to Bob 5/4/11 -
CA/11/00056 - Church End, Walditch - 3x trees to reduce - to Meeting -
CA/11/00108 - The Hyde,Walditch - 2x fell trees - to Meeting -

Late entry ! - 1/D/11/000336 - 60 Howard Road - Conservatory - to Meeting - to suggest authority to give Corporate View -

b) Decisions by WDDC/DCC etc.

CA/11/00064 - Church End - 2x trees to reduce - WDDC Authorisation -

1/D/11/000075 - land to rear of 108 to 114 West Bay Road - Approval -

1/D/11/000066 - 14 North Hill Way - Extn - Approval -

NMA/11/00017 - 20 Pasture Way - Granted -

1/D/11/000196 - 8 Bothen drive - Extn - Approval -

1/D/11/000341 - Ambrose Cottage, 66 Crock Lane - Detached Outbuilding - Approval -
Appeal Notice - 76 Crock Lane -

1/D/11/000144 - The Old Dairy House, Walditch - Amended Plans - Approval -
1/D/11/000212 - Orchard Cottage, Walditch - Amended Plans

106. FINANCE.

Receipts - none -

i) Statement of Current Account as at 31 March 2011 - 8046.08
ii) Accounts for Payment

Less outstanding cheques as listed :
1144 - John Bright Fencing - 230.10
1145 - Bridport Town Council(Lengthsman) - 900.00
1146 - C T Dobbs - expenses - 48.25
1147 - C T Dobbs - Feb/March Salary - 758.16
1148 - HM Revenue & Customs - 284.31
1149 - C T Dobbs - Office Accom.- 97.50
1150 - David Landscapes - 306.05

Total - 2624.37

Balance - 5421.71

Proposed for payment by Pennie Jones, seconded by Bob Dennis, and carried by all Parish Councillors present.

107. * PARISH MATTERS .

- n.b. All items to be introduced by Clerk unless specified on Agenda -

107.1 - Pedestrian Crossing - Karl - Action - no update -

107.2 - BWPC Sub Committee for Jellyfields & Wanderwell Quarry LNR's - Update from Chair - Action - As previous minuted Report - Karl Wallace & Geoff Matthews to outline progress at APM on Monday 9th May 2011.

107.3 - Requests for additional Grit Bins - update from Clerk - Action - no contact from DCC - suggest BWPC to action at June Meeting -

107.4 - Walditch Village Hall - Grant to repair Flat Roof - update from Clerk - Action - to request that Walditch Village Hall Committee contact BWPC with further details -

107.5 - Walditch Village Hall - Celebrate on Village Green - Friday 29th April 2011 - request re permission & grass cutting - Action - permission given & grass cutting requested -

107.6 - Effectiveness of Internal Audit - Update from Clerk - Action - As minuted at the February Meeting, BWPC gave authority for the Review of Effectiveness of Internal Audit to be carried out by Elizabeth Welch with the Clerk by 31/3/11 -

107.7 - John Gundry Play Area - Review of costs to replace Playbark - Action - the Clerk presented a breakdown of material costs to BWPC, and it was agreed for the work to be completed as per the estimate of 665 - (playbark is 80 per square metre, and 4m2 were needed to ensure safety of the site) -

107.8 - Pasture Way - problems re drainage - Report from Karl - Action - Karl had attended meeting of residents, & he outlined their progress in obtaining estimates for the required repairs -

107.9 - Footpath from Mountjoy/Wych Hill to reserviour W5/15 - Report from Colin - Action - Clerk requested to contact DCC Footpaths Officer -

107.10 - Planned repair/replace street lighting - update from Clerk - Action - a letter from SSE Contracting Lighting Services listing all the roads in Bothenhampton in the planned programme was made available by the Clerk -

107.11 - Public seating in Bothenhampton & Walditch + Lengthman's services - Update from Clerk - Action - the Clerk outlined the monitoring process regarding the Lengthsman's services -
Proposals for the Parish Matters Agenda of the May 2011 Meeting :

There were no proposals for the May 2011 Meeting.

108. CORRESPONDENCE - to be tabled at Meeting.

N.B. All correspondence is available from Clerk unless assigned to a Parish Councillor as listed.
108.1 - CPRE Membership documents - Action - for filing -
108.2 - Journal from Open Spaces Society - Action - for filing -
108.3 - DCC - Dorset Beach Clean - Action - to Notice Board
108.4 - CPRE Correspondence - No Action -
The Annual Parish Meeting will be held in Bothenhampton Village Hall on Monday 9 Mayl 2011, commencing at 6.30 p.m.& followed by May Meeting of BWPC.

There being no further business to discuss, the Meeting closed at 8.33 p.m. The Chairman thanked all Parish Councillors for their service to the communities of Bothenhampton & Walditch over past years.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Monday 11 April 2011 :- There were no matters raised -