MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, BOTHENHAMPTON, ON MONDAY 12 APRIL 2010 AT 7 P.M.
Present: Karl Wallace(Chair), Robert Dennis(Vice Chair), Audrey Pearson, Debbie Jack, Pennie Jones, Colin Sparkes, David Stubbs, & Elizabeth Welch - 8 Parish Councillors present.
In attendance: Chris Dobbs (Clerk).
118. DECLARATION OF INTEREST.
118.1 - To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. This may be a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillor's home.
118.2 - The Chairman, Karl Wallace, to withdraw from leading the PLANNING AGENDA, as he is a member of WDDC Development Control Committee, and this part of the Meeting is to be led by the Vice Chairman, Bob Dennis, or a Parish Councillor nominated by the Chairman.
118.3 - Parish Councillor Debbie Jack is presently working for DCC Planning - Regulation 3 + large School extensions/inc. farms & County owned buildings - this should not affect her giving a view on PC received WDDC/DCC Planning Applications.
119.1 There were apologies from - David Tett & Peter Tobutt.
120. MINUTES OF THE PREVIOUS MEETING.
The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 8 March 2010, were accepted as a true record of the Meeting and duly signed by the Chairman.
121. MATTERS ARISING.
121.1 Numbering of Minutes from May 2009. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to45, September - 46 to 57, October - 58 to 69, November - 70 to 81, January 2010 - 82 to 93, February 94 to 105,March 106 - 117 & April 118 - 129. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
121.1 - Litter notices at Walditch - 117.9 refers - Action - Clerk to enquire re notices.
121.2 - Standing Orders - received 20/4/10 - new publication copy of Standing Orders adopted by Parish Council - to David Stubbs for scrutiny.
122. DEMOCRATIC HALF HOUR.
At 7.05 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.30 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.
123. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.
David Tett had sent his apologies to the Meeting - Karl Wallace commented about the new Play Area in West Bay which is likely to be open in two weeks. Concern was expressed regarding the security of the site, and Karl agreed to discuss the matter with BTC.
Karl reported that removal of signs on the Bridport to Weymouth coast road had affected trade in the area.
Household Recycling Centre in South Street is due for Temporary Planning renewal in August 2010. If not granted, Bridport residents may have to use Chard site.
124. REPORT BY WDDC COUNCILLOR FOR WALDITCH
Mark Roberts - commented on WDDC leaflet on proposed new Council Offices in the Charles Street development, Dorchester. His favorable comments regarding the project were opposed by Karl Wallace, and a robust discussion took place between the two District Councillors.
Mark had previously outlined the Scrutiny of Emergency Planning, and the apparent lack of communication between Parish Councils, Town Council, and the County Council.
In the first 72 hours of an emergency, it would be necessary for a community to look after itself and there was a need for a greater awareness of local facilities such as helicopter landing sites, water resources, and radio blackspots. A Planning Enforcement booklet should provide guidelines to local communities.
125. REPORT BY DCC COUNCILLOR - RON COATSWORTH.
Ron Coatsworth - commented that Clerk's interpretation of DCC having cash flow problems was not accurate - Clerk apologized.
He also mentioned lack of signs on the coast road, that were intended to divert heavy vehicles towards Dorchester via link road. There were new signs planned to be erected in the next few weeks.
It was noted that the newly planned WDDC Offices in Charles Street would also include a new Public Library. This would further release the present Library buildings as office accommodation.
A site for Bridport's newly proposed Waste Transfer Station was considered against the increased traffic flow which could affect the perimeter routes around the town.
126.* PLANNING AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL.
a) Applications received from WDDC/DDC :-
Crock Lane Disabled Parking Bay Order 201 - Action - While the Parish Council would prefer Magna to construct an off road parking bay, they fully support the proposal as displayed in the Public Notice.
1/D/10/000362 - 18 Valley Road - demolish garage. New replacement garage - Action - Corporate View to recommend Approval.
1/D/10/000328 - 41 Pasture Way - extension to property - Action - Bob Dennis declared interest and withdrew from discussion - Corporate View - Objection for reasons as listed in Application Comments.
1/D/10/000341 - Ambrose Cottage, 66 Crock Lane - Detached outbuilding - Corporate View to recommend Approval.
1/D/10/000477 - 29 Bramble Drive - Adjoining Parish - single storey extn. - Corporate View to recommend Approval.
CA/10/00072 - fell 2 Cupressus Trees, 5 Manor Farm Court, Walditch - Action - no comments sent.
b) Decisions by WDDC/DCC etc.
Appeal Decision - APP/F1230/A/09/2110720 - Church Hayes Farm - change of use of agriculture buildings to touring caravan & boat storage - I allow the appeal - to discuss the Conditions attached to the Decision - to Parish Matters - 128.5 -
Appeal Application - APP/F1230/10/212534/NWF - Lilac Farm - Adjoining Parish- Retain agricultural building for fodder & Machinery store - check 1/D/09/001033 -
Approval - 1/D/10/000098 - 17 -19 Main Street, Bothenhampton - New garden room over partly reconstructed ground floor extension.
Authorization - CA/10/00030 - Turkey Oak reducing at Holy Trinity, Bothenhampton.
Authorization - CA/10/00033 - Felling of 2 Cypress trees at Church Hayes Bungalow, Bothenhampton.
127. FINANCE AGENDA - BOTHENHAMPTON & WALDITCH PARISH COUNCIL.
Receipts - none
i) Statement of Current Account as at 31 March - £6824.82
ii) Accounts for Payment
Less outstanding cheques as listed :-
1074 C T Dobbs - salary - 379.08
1075 Inland Revenue - 3 months - 284.31
1076 C T Dobbs - Office Accommodation - 97.50
1077 DCC - Street Lighting - 2nd of 5 annual payments - 3895.00
1078 Bothenhampton Village Hall - 12.00
1079 Walditch Village Hall - 15.00
1080 DAPTC - Standing Orders - 18.00
1081 CPRE - Annual Sub. - 29.00
1082 David Landscapes - hedging at Cemetery Field - 228.00
Proposed for payment by Colin Sparkes , seconded by Pennie Jones , and carried by all Parish Councillors present.
128. * PARISH MATTERS AGENDA -
n.b. All items to be introduced by Clerk unless specified on Agenda.
Reminded PC of Parish Matters *Arising from last Meeting :-
*128.1 - Bridport TLC - Karl Wallace - Action - Recommendation of £50 donation to Bridport TLC- Clerk to investigate if BWPC can contribute as recommended.
*128.2 - Allotments - Colin Sparkes -Action - Colin Sparkes withdrew his BWPC search for Allotment land in QuarryLane.
*128.3 - Play Areas Update - Pennie Jones - John Holt Play Equipment to be painted from Wednesday 28 April 2010 - Action - Clerk to arrange for fencing off Area & displaying warning notices,
*128.4 - Walditch Road maintenance - Peter Tobutt - No Action as Peter had given Apologies.
128.5 - Church Hayes Farm - Appeal decision - Conditions enforcement & monitoring - Risk Assessment of route through Bothenhampton Village to Church Hayes Farm.
Action - PC expressed concern regarding the 'Conditions', which were considered to be of little value to electors - It was noted that no maximum dimensions were given for caravans or boats - Parish Councillors suggested that future road blocks featuring caravans or boats should be reported to the Police as Highways conditions were the main concern to residents living on the route to Church Hayes Farm.
128.6 - Internal Audit - Clerk to set date between 21/4/10 & 30/4/10 -request for Parish Councillor/s to check & monitor accounts ending 31/3/10 before Internal Audit takes place Action - Elizabeth Welch agreed to check & monitor pre Internal Audit - to arrange suitable time with Clerk.
128.7 - Walditch Sycamore Avenue - Update from Clerk - Action - Karl agreed to investigate with Planning Enforcement Officer - A suggestion from the floor as to whether CPRE could be consulted re advice.
128.8 - Spring Clean - Arrangements for Saturday 17 April 2010 & Risk Assessment procedures to be considered - Action - Karl Wallace will make arrangements for Bothenhampton - Peter Tobutt for Walditch.
128.9 - Banning of Bonfires - advice from WDDC Solicitor - David Wignall - Action - Elizabeth Welch given advice & no further action taken.
Parish Matters from the Floor - To be placed on the Agenda for the next Meeting.
For the May 2010 Meeting : - Internal Audit advice & Annual Return to be signed.
To consider & approve for payment the Annual Insurance Premium.
129. CORRESPONDENCE - to be tabled at Meeting.
129.1 - Green Communities - energy saving trust - No Action
129.2 - A Vision for West Dorset in 2026 - Draft Community Plan Summary - Action - documents to Elizabeth Welch.
129.3 - Posters re Dorset Beach Clean - Sunday 18 April 2010
129.4 - Posters re Summer Parking Permits in West Dorset - distributed.
129.5 - DCC Disability Parking Bays in Crock Lane - Action - considered at Planning Matters.
129.6 - Change of Broadband provider - Opal -
129.7 - CPRE journals - Fieldwork & Dorset Correspondence - to Audrey
129.8 - SLCC - Continuous Professional Development -
129.9 - Road Safety Campaign Posters - distributed.
129.10 - Parish Council Insurance - renewal Premium 2010/11 - Action - Invoice to next Meeting.
129.11 - Community Action News -
128.12 - WDDC New Offices - Information/Meeting - distributed
128.13 - BLAP - latest papers shared with Meeting.
The next Meeting will be held in Bothenhampton Village Hall on Monday 10 May 2010, commencing at 6.30 p.m. with the Annual Parish Meeting.
There being no further business to discuss, the Meeting closed at 9.15 p.m.
MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.
Nb - These notes are attached to the Minutes of the Parish Council held on Monday 12 April 2010.
Nine people attended the Democratic Half Hour -
Roger Ffooks expressed his disappointment regarding the Appeal decision re Caravan & Boat Storage at Church Hayes Farm. Considered that Parish Council and residents should carefully monitor conditions, and that a letter be sent to the owners from the Residents Association
Local residents Sarah & Jessie were concerned about the Fire & Rescue Service having full access in the event of an emergency & whether fuel & gas bottles would be allowed storage at the Church Hayes site.
It was suggested that Mrs Bugler be asked when the storage would be started - this comment was noted by the Meeting.-
Ron Coatsworth pointed out that Highways had made no objections to any of the Applications -
Sue Norris - had concerns re 41 Pasture Way Planning Application - proposed raising of the roof line would have major impact on adjacent area - covenant clauses were likely to be broken if proposed Planning Application was approved - Clerk notified Meeting that Application was on the Agenda.