MINUTES OF THE BOTHENHAMPTON & WALDITCH PARISH COUNCIL. MEETING HELD IN THE VILLAGE HALL, WALDITCH ON MONDAY 20TH APRIL 2009 AT 7 P.M. ,

Present: Karl Wallace(Chair),Bob Dennis (Vice Chair),Audrey Pearson, Colin Sparkes, David Stubbs, Pennie Jones, & Elizabeth Welch. In attendance: Chris Dobbs (Clerk).

100. APOLOGIES.

100.1 To remind Parish Councillors of the need to make a Declaration of Interest on any Agenda items where personal or prejudicial interest may arise. E.g. a Grant request for a Village Hall Project, or a Planning Application adjacent to a Parish Councillors home.

100.2 There were apologies from Peter Tobutt, & Councillors David Tett and Mark Roberts.

101. MINUTES OF THE PREVIOUS MEETING.

The Minutes of the previous Meeting of Bothenhampton and Walditch Parish Council held on Monday 9 March 2009, were accepted as a true record of the Meeting and duly signed by the Chairman.

102. MATTERS ARISING.

102.1 Numbering of Minutes from May 2008. Minutes to be numbered sequentially i.e. May - 1 to 11, June - 12 to 22, July - 23 to 33, August - 34 to44, September - 45 to 55, October - 56 to 66, November - 67 to 77, January 2009 - 78 to 88, March 89 to 99, April 100 - 110 etc. This is following the advice of the Internal Auditor, and creates a unique set of Minutes for each month in the year.
It was agreed with the Internal Auditor that numbering should start at 1 to 11 from May 2009. 102.2 Walditch Ward - Action - reminder to Meeting of one vacancy. 102.3 Appeal Dismissal reported in Minute 91.3. Comment from Parish Council that Planning Application 1/D/09/000400 is very similar, and Corporate View to be considered at this Meeting.

103. DEMOCRATIC HALF HOUR.

At 7.15 p.m. the Meeting was adjourned to enable members of the public to air their view on matters of local interest. At 7.55 p.m. the Meeting re-convened to complete the Council's agenda, there being no further matters raised.

104. REPORT BY WDDC COUNCILLOR FOR BOTHENHAMPTON.

David Tett had given apologies for the this Meeting. Karl Wallace indicated that the Waste Transfer Site was still being investigated with Gore Cross and the Broomhills sites being investigated.

105. REPORT BY WDDC COUNCILLOR FOR WALDITCH

District Councillor Mark Roberts gave apologies for this Meeting.

106. REPORT BY DCC COUNCILLOR - RON COATSWORTH.

Commented that nobody on the Advisory Group for the Waste Transfer Centre were for Gore Cross, and the most acceptable sites were alongside the A35. The Highways Agency are apparently against increased development alongside the road. County Councillors are meeting again to resume discussions.

107. PLANNING - Vice Chairman to lead Planning Agenda only as agreed in Minute 93, dated 9 March 2009.

107.1 Planning Applications - letter outlining Parish Council Procedures.

a) Applications received from WDDC/DC :-

1/D/09/000400 - Change of use of agricultural buildings to touring caravan & boat storage CHURCH HAYES FARM, OLD CHURCH ROAD, BRIDPORT, DORSET. DT6 4BP - OBJECTION letters sent on Thursday 23 April 2009.

CA/09/00096 - to fell 1 No. Prunus and 1 No. Silver Birch tree Manor Farmhouse, Walditch - concern about Prunus expressed by Parish Council

1/D/09/000463 - 26 Uplands, Walditch - extension - PC noted that Approval had already been received - recommend Approval

1/D/09/000386 - 27 Maple Gardens - extension - Corporate View to recommend Approval.

1/D/09/000300 - Old Manor House, Walditch - Replace windows - Corporate View to recommend Approval.

b) Decisions by WDDC/DCC etc.

Appeal Ref: APP/F1230/A/08/2088601 - Church Hayes Farm - change of use to touring caravan storage unit - Decision - I dismiss the appeal

1/D/09/000351 Springbank, 6 Lake lane - extension - Approval

1/D/09/000299 7 Bowhayes - Garage - Approval

1/D/09/002339 26 Uplands - extension - Approval

108. FINANCE.

i) Statement of Account as at 31 March 2009 - 6499.52 *

ii) Accounts for Payment.

Less outstanding cheques:- 1000 Office Expenses 97.50
1001 Clerk's Salary 352.43
1002 Walditch Village Hall 15.00
1004 Inland Revenue 264.33

Total 729.26 *

*See Financial Statement 2008/2009.

Proposed for payment by Colin Sparkes, seconded by Audrey Pearson, and carried by all Parish Councillors present.

109. PARISH MATTERS

Agenda 109 - Parish Matters. - tabled to Parish Councillors present at Meeting on Monday 20 April 2009.

109.1 - The Financial Accounts 2008/2009 & Annual Return were presented to the Parish Council for signature prior to presentation for Internal Audit. Review of Financial Regulations - Action - to Elizabeth Welch post Internal Audit.

109.2 - Review of Standing Orders - Action - to David Stubbs after Internal Audit.
Child Protection Policy - Action - to Pennie Jones for Review.
Risk Assessment Policy - Action - to Elizabeth Welch after Internal Audit.

109.3 - Sustainable Communities Act - Action - to Karl for consideration - to be placed on Agenda for next Meeting.

109.4 - Purchase of Tabards for Spring Clean 2009 - Action - to await WDDC response to returning items. DAPTC Subscriptions for 2009/10 - 637.35 - Action - Approved by Parish Council
CPRE Subscriptions for 2009/10 - 28 - Action - Approved by Parish Council
Annual Insurance Premium for 2009/10 - 852.58 - Action - Approved by Parish Council
Open Spaces Society - request for Donation - no Action taken.

109.5 - John Holt Play Area - use of Grant Funds - Action - deferred to next Meeting.

109.6 - Section 106 Monies - Action - Clerk to discuss with Internal Auditor WDDC Finance Dept.

109.7 - Lengthmans Scheme - Action - to Colin Sparkes for consideration.

109.8 - Bothenhampton Homewatch - Meeting informed that Valley View are enthusiastic to set up a co-ordinated group. Bothenhampton intend to establish a Co-ordinator in May/June 2009 - Action - Clerk to arrangemeeting.

109.9 - Valley View Estate, letter from Peter Gough re Green Bank Amenity Area requesting installation of notices stating - No Ball Games or other Leisure Activities - Action - Parish Council agreed to support request - Action Clerk to arrange for signs to be made and installed. Parish Councillors Agenda from Floor :-

109.10 - Concern expressed by Walditch residents regarding unrestricted speed limit through Village - Action - Clerk to contact DCC Road Safety Officer to consider options for next Meeting.

109.11 - Clearance of entrance to Jellyfields Nature Reserve site - Action - Karl to contact District Councillor, Mark Roberts.

109.12 - Colin reported that 50% of drains are blocked in Crock Lane - Action - Karl to investigate.

109.13 - Gate to John Holt Play Area needs a " gap to confirm with safety standards - Clerk to contact a Contractor. Pennie also commented on lack of clarity in Health & Safety Policy for Play Area - Action - for Review.

110.CORRESPONDENCE - to be tabled at Meeting.

110.1 - Letter from DCC re Hedges overgrowing footways & roadways - Action - Audrey to read and report to next Meeting
Environment Agency Report on Flooding - Action - to Colin Sparkes.
Library Services Posters - Action - to Colin for Church NB.
Jurassic Coast Draft Management Plan - Action - to Karl.

The next Meeting will be held in Bothenhampton Village Hall on Monday 11 May 2009, commencing at 6 30 pm. with the Annual Parish Meeting.

There being no further business to discuss, the meeting closed at 8.45 p.m.

MATTERS RAISED IN THE DEMOCRATIC HALF HOUR.

Pat Pullen was concerned to observe that a Feeder Unit situated close to the John Gundry Play Area was causing cow dung to be distributed close to the Play Equipment. Action - Clerk requested to write a letter to the land owner, Mr. Norman regarding the need to fence off the land to prevent cattle from entering Play Area - concern about tetanus infection with young children using the equipment. Also, Pat Pullen reported that Play Area needs more bark added to surface - Action - Pennie Jones to inspect.

Robin Stapleton most concerned about degradation of Sycamore Avenue - Action Karl to contact District Councillor Mark Roberts.